What's New - Feature updates in Zoho Mail

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2022

Oct

New display languages support

NewMail

Zoho Mail has now become more inclusive by providing support for two new display languages: Welsh and Galician.

Check Now

Addition of a new view in Tasks

NewTasks

Don't be worried about missing tasks created by someone else in the organisation or in a group that you are not a part of but have been assigned to you. You can now view such tasks in the Shared with me section.

Know more

Sep

Set reminder and get notified

New FeatureMail

If you often forget about an email from a certain person or a specific topic, this feature is for you! You can now set a reminder for incoming emails based on particular conditions and receive notifications in your inbox.

Check it out now!

Protection from spoofing links

EnhancementMail

Are you concerned about email spoofing and hesitant to click on a URL in a legitimate email? Don't worry. When you click on a suspicious URL, Zoho Mail will now warn you with an alert message, and you can avoid falling victim to spoofing.

What You Customize Is What You Compose

New FeatureMail

If you rarely or never use an option on the compose toolbar, find your frequently used tool hidden beneath other options, or if you use a limited set of tools to compose emails, we now provide you the option of customizing the email composer layout by hiding rarely used icons, grouping frequently used ones and doing much more based on your preferences.

Try Now!

Creating an Issue is not a concern anymore

IntegrationsMail

Jira integration in Zoho Mail allows you to create an Issue and add to your Jira account from an email without having to leave your inbox. You can also watch, edit and assign an Issue using the Jira eWidget.

Learn more

Insert a Note with a click

IntegrationsMail

With the Evernote integration in Zoho Mail you can easily create a Note using the content of an email and add it to your Evernote account. You can also insert a note in the email you compose in a jiffy.

Know more

Enhanced Accordion menu for improved accessibility

NewAdmin Reports

The LHS menu in Admin Reports has been updated with icons and has been restructured for more visibility and enhanced accessibility.

View now

New Admin Reports

NewAdmin Reports

Add-on details report:

Add-on details report has been added in the Admin reports section to provide you with complete information on any add-on storage purchased and the users to whom they are allotted.

Role summary report:

Role summary report has been added in the Admin Reports section to provide you with the list of all the custom admins along with the roles assigned to them.

Aug

Identify friends using an Avatar

IntegrationsMail

Do you often get confused when you receive emails from friends whose names are similar? Let's put a stop to that. Now that Gravatar integration is available in Zoho Mail, you can view the distinctive Gravatars that your friends have set for their emails.

Check out now!

Partial delivery for Quarantined emails

EnhancementAdmin Console

When an email with multiple recipients in your organization is quarantined, you can now use the Partial delivery option to deliver the email to the specified recipients while rejecting the rest.

Learn more

Jul

Protect your confidential emails with a passcode!

New FeatureMail

It is no longer a threat to send private and confidential data over email. With the help of SecurePass Email in Zoho Mail, you can now send sensitive information via emails that are passcode-protected.

Learn More!

Manage your mailbox settings in a new way!

EnhancementMail

Zoho Mail's settings have clad a new-look to make the interface more interactive and easily accessible.

Check Out Now!

Folder-wise filter for attachments viewer

EnhancementMail

Are you having trouble browsing the attachments across folders in your mailbox to locate a certain document shared with you? We've got your back. Use the folder-wise filter in Zoho Mail's attachment viewer to spot your files and docs quickly.

Know More.

Share emails and threads as link!

NewMail

Long email threads, multiple forwards, and the challenge of sharing an email thread with anyone outside of your organization are things of the past. With just a few clicks, you can now share an email or email thread within and outside of your organization by creating a permalink for the email or email thread.

Try Now!

Webhooks for Mail and Tasks!

EnhancementMail

You can now set up Outgoing Webhooks for emails that match some of your Email Tags and multiple Task actions.

Check Now!

If This Then That, now handy in Zoho Mail!

NewMail

Do you worry about missing a tweet from your favorite celebrity or constantly check the weather forecast every day? If you're looking for a solution to this, Zoho Mail has what you need. By integrating IFTTT with Zoho Mail, you can automate email actions and triggers depending on inputs from various applications.

Learn More!

Organization report summary in a single view!

NewAdmin Console

Need a summary of your organization reports in a single view and often finding it hard to get it done by someone else? The dashboard of Zoho Mail's Admin Reports section now provides you with a summary view of your organization reports for easy reference.

Know More.

May

It's now much easier to preview email templates!

FeaturesMail

To preview your templates, you no longer need to open them from the templates folder. Simply click on the Preview icon in the template listing, to get a preview of your template.

preview-temp

Reply with templates in few clicks!

FeaturesMail

Save time by not having to compose the same content for every reply email you send. With only a few clicks, you can create a template and use it to reply to emails.

Know more!

Projects support for POP and IMAP accounts

EnhancementMail

Have you ever wished to add an email from your POP or IMAP account to Zoho Projects? Your wish has been granted. You can now add an email as a Projects Task or Issue from any of your POP/IMAP accounts.

Check out!

Mark reports as favourites in Admin Console for easy access

EnhancementMail

Have trouble navigating across numerous sections to access a specific organisation report each time? Don't be worried. You can now mark a report as a favourite and access it from the My Favourite Reports section without having to sail through all of the sections.

Learn more!

Apr

New theme for a new experience

NewMail

Zoho Mail has adorned itself with a new theme to make it more stylish. The new theme has accompanied itself with features and enhancements that make Zoho Mail more accessible.

Read on!

Folder specific snoozing of emails

New FeatureMail

When you Snooze emails in a conversation, you can now choose whether to snooze all of the emails in the conversation or just those in that specific folder based on the conversation settings you choose.

Know more

Security and compliance dashboard

New FeatureAdmin Console

The security and compliance dashboard in the Admin console provides an overview of all the security configurations. It displays the overall security and compliance score along with the completion status for each configuration.

Learn more

Customize the columns to appear in the Users and Groups sections

EnhancementAdmin Console

Now, the columns displayed in the Users and Groups section of the Admin Console can be chosen based on your requirement. You can select or deselect the columns to get displayed or hidden from the respective sections.

Swipe Right!

Mobile AppMail

Zoho Mail Android application now supports Right swipe action for the emails on the listing screen.

Swipe to mark read/ unread

Mobile AppMail

The option to 'Mark as read/ unread' is now supported for both right or left swipe actions.

Mar

Be alert!

EnhancementMail

Don't be concerned about accidentally replying to everyone on the BCC list in an email. When you click Reply all for a BCC email, a message prompt will now appear to alert you before replying to everyone.

Move folders with few clicks

New FeatureMail

Are you unsure how to move a folder/ subfolder under or out of a specific folder once you've created it? In Zoho Mail, a specific folder in your email can be placed under or out of other folders.

Learn more.

Jan

Get rid of the clutter and spams in Streams

EnhancementMail

You can clear the clutter in your Streams thread by moving the outdated and unwanted posts to Trash. You can also mark the emails in an email enabled group as Spam.

Learn more

2021

Dec

Hyperlink texts in Streams

New FeatureMail

Copy-pasting the URL from a Streams post is a thing of the past. You can now hyperlink texts in posts and click on it to open a URL.

mail

Attach files from old posts the easy way

EnhancementMail

When you create a new Streams post by editing an old one, there's no need to attach files again.The attachments from the original post will be available in the new post as well.

Learn more

Turn off reminders with a click

New FeatureMail

Save time by not having to look for an email to turn off the reminder set for that email. The reminder that's set for an email can now be marked complete from the notifications itself.

Know more

Set an auto-response for emails sent to groups

New FeatureAdmin Console

It can be difficult to respond to emails sent to multiple group email addresses. We've simplified things for you by allowing you to set an auto response to emails received in those groups and use a distinct template for different types of senders.

Learn more

Choose your mailbox to migrate!

EnhancementAdmin Console

When migrating your emails from Office 365 to Zoho Mail, you can choose to migrate emails only from your in-place archive mailbox.

Learn more

Beware: Spoofing ahead!

EnhancementAdmin Console

Adding your org users' email address to prevent display name spoofing is so easy now. You can simply pick the users and their alias address from the address book and associate them to a display name.

Be aware!

Nov

Zoho Mail upgraded!

New FeatureMail

Zoho Mail is available as a Progressive Web Application (PWA) and can be downloaded from Google Chrome and Microsoft Edge.

With a quick installation process, small file size, and automatic updates, Zoho Mail PWA brings the functionalities of the web application but is free from the clutter of the browser tabs.

Learn more

A new book and a new collection in a jiffy!

EnhancementMail

It's become easier to add a new category to your Notes and Bookmarks in Zoho Mail. Fewer clicks, bigger difference!

add new book

Recent Activity Logs for every Group and User

EnhancementAdmin Console

Who made this user a moderator? When was the group alias changed? Who fiddled with the group settings?

You don't have to comb through the entire organization activities to pinpoint the changes made to a group/user. For every group/user, the events performed on them will be listed in the Recent Activity tab.

Learn more

Zoho People - A handy new integration!

New FeatureAdmin Console

When you create a new user in the Zoho Mail Admin Console, you can populate the user data automatically to Zoho People.

With the addition of Zoho People fields in the Admin Console, the user data you provide in the Zoho People fields will be captured and populated in Zoho People automatically. 

Learn more

Oct

More freedom, more flexibility

EnhancementMail

Fiddle with your notes even after you post it in Streams. Change its theme, make it a sticky note, and even send it as an email all from the Streams post.

Learn more

Your emails have been sorted!

EnhancementMail

To organize your emails better, we have grouped them according to date. Whether it's an email in the last week or the past month, find your emails quickly by taking a peek under the corresponding group.

email grouping

Catch and notify your Groups too!

EnhancementAdmin Console

When you configure the Catch-all and Notification address, you can only select a user email address before. Now you can setup a group email address too. Any email sent to a mismatched group name will be caught and notifications will be sent to the group email address.

Learn more

Two in one!

EnhancementAdmin Console

Earlier you could see only the Users' personal information like their contact number, location, etc. Now you can switch to Storage View and see their storage information such as the plan for each user, additional storage, and the storage amount they have used up.

Learn more

Sep

Do more, do them quick!

EnhancementMail

We felt it would be convenient to perform multiple actions from a single window. So, for the Mail entity in Streams, you can reply, set reminders, and obtain emails from the particular sender or with the particular subject all from a single space.

context menu
 

Post a message without the message

EnhancementMail

In Streams, users can now post a message with just the title or the attachment or with both the title and attachment. No fuss, no muss!
 

Create in one, view in all!

EnhancementMail

What if a folder created in Zoho Mail could automatically appear in your other accounts as well? You can view any new folders you create in Zoho Mail in your configured IMAP clients like your Google or Outlook account. Simply check a box and the new folder will pop up in your IMAP clients as well.

view in IMAP
 

Copy the entire content with a click!

EnhancementMail

We get your annoyance at having to select entire blocks of texts to copy them. Not anymore! In Streams, quickly copy the post and comments with the Copy Content option.

copy content

Refer and Earn!

New FeatureAdmin Console

Show your love for Zoho products, refer them to a friend, and load up your Zoho wallet! Premium users can access the referral program right from the Admin Console.

refer and earn
 

Set a preview style for the organization

New FeatureAdmin Console

Your users don't have to change the preview type of the quarantined emails individually anymore. The administrators can set a preview type for the quarantined emails from Settings and it will be applied across the entire organization.
 

Learn more

Enable/Disable DKIM for domains

EnhancementAdmin Console

Don't wish to configure DKIM email validation system for a domain? Simply disable it with a click. You can enable it at anytime.

DKIM
 

Aug

Scrub emails from the contact

EnhancementMail

In Mail preview, a newly added option Scrub emails from the contact can be seen which lets you bulk delete/archive emails from multiple senders at one shot.

Learn more

New Reminder options in Streams

New FeatureMail

In Streams, two new reminder options have been added to messages, notes, events, and bookmarks enabling you to set a reminder either for yourself or for all the participants.

New Compose options for EML viewer emails

EnhancementMail

For EML viewer mails, new Compose options have been added which include Reply, Reply All, and Forward.

New keyboard shortcuts for Scrub and Snooze options.

EnhancementMail

After selecting an email, you can use the keyboard shortcuts b and w to snooze and scrub email respectively.

Enhancements to Deliver and Deny options in the Quarantine section.

EnhancementAdmin Console

The newly added options to Deliver and Deny emails lets you perform additional operations simultaneously thus allowing you more control over the actions.

Learn more.

Cliq icon added in User listing

New FeatureAdmin Console

In the User section of the Admin Console, the Cliq chat icon can be seen next to every user enabling you to call/text them readily.

Jul

Additional security as part of HIPAA compliance

Mobile AppMail

You can now encrypt the database by enabling encryption within Privacy and Security settings.  

Delivered and Denied Emails in the Quarantine section

NewAdmin Console

In the Zoho Mail Admin Console, the quarantined emails that have been approved or rejected can be viewed under Delivered Emails and Denied Emails respectively in the Quarantine section. 

Learn more

Export tab in the Quarantine section

EnhancementAdmin Console

The newly added Exports tab contains all the emails scheduled to be exported and they can be downloaded anytime.

Learn more

Addition of System level Spam Rejection

NewAdmin Console

System level spam rejection helps in adding an extra layer of security by eliminating unwanted emails from reaching your inbox. 

Learn more

Archive action added in Conversation settings

NewMail

An Archive action has been added in the Conversation view and enabled for both Only the emails within folder and All emails across folders options.

Timeline for shared emails

EnhancementMail

A timeline is shown for shared emails in both the email preview pane and the new tab.

Conversation view for Shared folders

New FeatureMail

For Shared folders with me, conversation view on/off support has been provided.

Jun

Add reminders to your notes in a jiffy

EnhancementMail

You can quickly add a reminder to your notes from the Notes List or Grid view by tapping the Reminder icon which appears when you hover over a note.

Learn more

Unveiling the all-new Zoho Mail Admin Console

NewAdmin Console

Zoho Mail's Admin Console now presents an all-new, revamped, intuitive interface with a multitude of features that makes managing users, domains, and groups within an organization simple for an administrator.

Read more

May

Work on PowerPoint attachments seamlessly with Zoho Show

FeaturesMail

You don't need to download PPT/PPTX attachment to work on them anymore. You can open, edit, and share a presentation-based attachment directly from your email with our Zoho Show application. 

Learn more

Mention groups in Streams private posts

New FeatureMail

You can now @mention groups in the comments section of a Streams private post to share the message with the group easily. 

Learn more

Manage your to-do lists and emails with the new Snooze and Reminders

BlogsMail

Have you wished for timely updates for your important emails, and to manage your to-do lists in a single application? Our recent blog explains how you can leverage Snooze and Reminders to handle your to-dos and emails efficiently.

Read On

Apr

The all-new Email Snooze

FeaturesMail

Annoyed by too many emails cluttering your inbox, making the critical emails harder to spot? With Email Snooze, you can store the non-critical emails in a separate Snoozed folder, thereby retaining only the most essential emails inside your inbox.

Learn more

A simplified process to block users

ImprovementsMail

With the block/unblock option now available in the email preview pane, you can block users directly from an email you receive from them. 

Learn more

Add Signatures to Out of Office messages

FeaturesMail

Add more professionalism to your preset messages when you go on a vacation or can't respond to emails. Zoho Mail lets you insert signatures to your Out of Office messages and even set distinct signatures for different messages. 

Learn more

HubSpot BCC email address

EnhancementMail


Sending emails from HubSpot extension in Zoho Mail? Add the provided BCC email address to attach these emails to matching contacts in HubSpot automatically.
 

Learn more

The all-new, revamped Calendar

NewCalendar

The all-new unified Calendar is revamped to give make your scheduling simple, intuitive, and so much easier! Zoho's unified Calendar brings together all your event in one place and makes managing them hassle-free. 

Learn more

Mar

The all-new Zoho Mail Reminders

New FeatureMail

With tons of work requiring your attention, losing track of the when and what can happen more often than you expected. With the all-new Reminders section, add, access, and manage all your reminders in a single place.

Learn More

Extend your Zoho Mail's integration capabilities

FeaturesMail

Looking forward to accessing and modifying the data of any Zoho or third-party services? Try the all-new DRE Connectors and integrate Zoho Mail with any applications of your choice.

Learn More

Know when your automation deletes your emails

EnhancementMail

Wondering to which emails your Delete after n days action from an incoming filter applies to? Be informed of the number of days left for an email to be deleted, displayed on the email listing page next to the respective emails. 

Learn More

Feb

Access your CRM templates in Zoho Mail

IntegrationsMail

Integration between Zoho Mail and Zoho CRM has never been better! With just a click, you can now seamlessly insert your Zoho CRM templates from your compose window.

Learn More

Keep your favorite e-widgets at your RHS

EnhancementMail

Forget having to navigate the e-widget section to access your most-used applications. Pin three extensions of your choice at your right-hand side pane for your perusal.

Learn More

Emptying your sent folder is now easy

EnhancementMail

You probably wanted a single button that can clear all the emails in your sent folder. You are in luck! Click Empty Sent and delete the emails you want to in a single go.

Learn More

All your archived emails at one place

EnhancementMail

Want to see the archived emails of all your folders in a single place? With the all-new All archived view, easily access every archived email from any of your existing folders.

Explore Now

Jan

Mail Merge in Zoho Mail eWidget

FeaturesMail

Sending personalized emails to a group of people in a single go is now easy! It could be holiday wishes, interview calls, or payroll alerts. All you need to do is add a template and a source file for us to take care of the rest.

Learn More

The all-new user profile section

EnhancementMail

It's time for a change! Facilitating the remote work culture, we've rolled out a brand-new UI for the user profile section. You can now check-in, check-out, track your office timings, and change your availability status all from your profile without having to navigate elsewhere.

Learn More

2020

Nov

Introducing ZeptoMail - transactional email service by Zoho Mail

New ServiceMail

ZeptoMail is crafted to overcome the challenges of sending transactional emails from your website or application. With SMTP and Email API setup options, getting started is hassle-free!

Learn More

Oct

Your Streams content is now editable

EnhancementMail

Made a typo in your Streams post or comment? Don't worry! Click Edit in the Actions menu to fix anything you want at ease.

Learn More

Open your Excel attachment in Zoho Sheet

EnhancementMail

No need to download your XLS/ XLSX files to work on them, anymore. View, edit, share, and collaborate on your spreadsheet-based email attachments by simply copying them to Zoho Sheet directly from your mailbox.

Learn More

Sep

One mailbox for all your emails

New FeatureMail

Do you have multiple email accounts? Use our IMAP feature and manage all your emails from different email accounts—from Zoho or other email service providers, in a single Zoho Mailbox.

Learn More

Restoring Zoho Mail tabs is now possible

New FeatureMail

It can be quite painful when you accidentally lose your tabs. We came to your rescue with the all-new Restore tabs feature.

Learn More

Aug

Toolkit by Zoho Mail

New ServiceMail

It's now easy to troubleshoot and solve your email-related issues. With Toolkit, check DNS records and their configuration status, retrieve domain registrar information, analyze email headers, among others, for free.

Learn More

Huge Attachments—now even better

EnhancementMail

Huge Attachments feature is now available to all paid users. And if that's not enough, you can enjoy sending email attachments with an increased size limit of up to 1 GB, making file sharing easier than ever.

Learn More

Jul

Send Later in Zoho Mail

EnhancementMail

Use the Send Later option in Zoho Mail to send your emails at a scheduled time set by you. You can also use this option to send recurring emails from Zoho Mail. 

mail

Learn more

Zoho People Integration in Zoho Mail

NewMail

Zoho People integration lets you Check-In and Out of work right from Zoho Mail. You can also view the availability status of your colleagues along with their designation and contact details in the Contact card.

Learn more

Introducing Zoho TeamInbox

New ServiceMail

Looking for a shared inbox tool to enhance your team's collaboration, productivity, and transparency? With Zoho TeamInbox, avoid forwarding emails back and forth within your team to get even a simple work done.

Learn More

Jun

Spam alerts in Zoho Mail

NewMail

Our powerful Spam filters ensure your inbox is safe from any suspicious emails. The Spam Alerts in Zoho Mail displays the reason why a particular email is considered spam as you open it.

Learn more

Zoho Meeting integration in Zoho Mail

NewMail

Start a meeting with your colleagues in one click using the Zoho Meeting integration in Zoho Mail. 
mail

Learn more

May

All Unread in Streams

EnhancementMail

The All Unread section lists all your unread streams posts in one organized view. You also have options to mark all the posts as read or mark the posts of a particular streams group as read from this section.

Learn more

Zoho Cliq integration in Streams, Bookmarks and email attachments

NewMail

Share email attachments, Streams posts' permalinks, and Bookmarks from your inbox directly in Zoho Cliq. You can also drag and drop email attachments to any open chat window from Zoho Mail.

Learn more

Apr

Edit in Writer

NewMail

Use the Edit with Zoho Writer option to edit documents you receive as email attachments before sending it to others.

mail

Custom mark as read options

EnhancementMail

Choose when your emails are to be marked as read with custom Mark as read options in Zoho Mail Settings.

Check it out

Mar

Extract content from an inline image in Notes

New

​You can insert inline images into your notes and extract the content in these images into the note. Select the Inline image and click More >> Extract Content.

Try it now

Feb

Zoho Mail Bookmark Extension

New

This Bookmarks extension lets you save links (web URLs) as bookmarks in Zoho Mail from your browser in one-click. It is available in Google Chrome Webstore and Firefox Add-ons.

Learn more

16 New Display languages

New

Zoho mail now supports 60 display languages! You can select your preferred Display Language from the System settings in Zoho Mail.

mail

Check it out!

Attach to WorkDrive

Enhancement

You can now share files to WorkDrive from the Attachment Viewer in Zoho Mail.
mail

Learn more

Jan

Report Phishing

New

 You can mark an email as a phishing attempt by clicking  More options >> Report Phishing in the mail preview. 

mail

Learn more

Smart suggestions in Hotkeys:

Enhancement

Smart suggestion in hotkeys lets you view the expanded text when you start typing a hotkey in Composer. Just press Enter/ Tab/ Right arrow key to insert the desired replacement text in the composer.

Learn more

Editor mode for Replies and Forwards

Enhancement

You can choose your default editor mode for your replies and forwards in Zoho Mail.

Learn more

2019

Dec

Intergromat, Blendr.io, and Workato integrations in Zoho Mail

New

Extend your inbox and connect your apps to Zoho Mail with Intergromat, Blendr.io, or Workato integrations.

Learn more

Nov

Zoho Sign Integration in Zoho Mail

Add more authenticity to your emails with secure digital signature. With this extension, you can sign documents yourself, or set up e-sign workflows to collect signatures and obtain approvals on paperwork, to create legally binding business documents directly from eWidget in Zoho Mail.

 

Learn more

Oct

Enhanced Spell Checker

Enhancement

Zoho Mail's inbuilt enhanced spelling and grammar checker will ensure your emails are as flawless as you wish them to be. Just compose your email and once done click the spell check icon in the formatting options to find the pesky typos and grammar errors and switch them with the list of suggestions provided.

Learn more

Zoho Mail mobile app is iOS 13 ready

New

Dark mode, custom fonts, and a document scanner—all the exciting features of the iOS 13 update are now supported on our Zoho Mail mobile app.

Learn more

Choose your reply email address

Enhancement

Choose which email address  you want to use when replying to or forwarding emails. This option is available in Compose settings in Zoho Mail.

Learn more

Sep

Marketplace

New

Zoho Marketplace is an online platform that offers extensions and widgets that help you enhance your workflow across multiple apps. Connect and access external apps as extensions in your inbox using eWidget in Zoho Mail. You can discover various compatible apps in Zoho Marketplace from the Integrations card in Settings

Go to Zoho Marketplace

Developer Space

New

Build your own extensions in Zoho Mail using our Developer Space. You can create custom app extensions with your favorite functionalities and publish it on Zoho Marketplace for other Zoho users to use them too. 

Zoho Mail Developer Space

Markdown support in Streams comments

New

Start expressing your views as comments on streams posts in Zoho Mail. With Markdown support you can now format your comments to emphasize your points.

Learn more

Trust this Sender

Enhancement

Unauthenticated and suspicious emails are automatically identified by Zoho Mail. A warning message is displayed in the preview of these emails with options to Report Spam or to Trust this sender.

In case the unverified email is from a genuine sender you can choose Trust this Sender option to mark the sender as safe.

Learn more

Aug

WorkDrive Integration in Zoho Mail

New

Zoho WorkDrive is a content collaboration platform for teams to store, share, and manage files in one place. Zoho Mail supports Zoho WorkDrive integration to use those files in your mailbox. You can add them as attachments as you compose your emails. You can also add, access and share them to your teammates directly in Zoho Mail using eWidget.

Zoho WorkDrive integration

Huge Attachments

New

Overcome your attachment limits with Zoho Mail's Huge Attachments feature. If your attachment limit exceeds your plan limit you can use this feature in Zoho Mail to send attachments of up to 250 MB each

Learn more

HotKeys

New

Create custom text shortcuts (Hotkeys) to expand and replace your choice of abbreviations with full words and phrases as you type.

Hotkeys

Jul

Email Retention

New

Retain emails across your organization for a specified period to comply with company standards and to counter legal attacks using the Email Retention feature in Zoho Mail.

Learn more

eDiscovery

New

eDiscovery lets you do a quick and thorough search of any/all the retained emails, and retrieve them from accounts within your organization.

Learn more

Trello and Hubspot integrations in eWidget

Track and manage your tasks and contacts using Trello and Hubspot integrations in Zoho Mail.

Learn more

Clear all option for Notifications

Enhancement

Dismiss all your notifications at once with the Clear all option in Zoho Mail.
mail

Chinese Traditional and Simplified

New

Display language now supports both Chinese Traditional and Chinese Simplified in Zoho Mail. Choose your preferred display language from the System settings in Zoho Mail.
mail

Display language

Signature icon in Composer

New

Now you can insert your signatures using the Signature icon available in the formatting options in composer.

mail

Signatures

Jun

Email backup and restoration

Email backup ensures emails from specific users of an organization are saved in the server even after it is deleted from the mailbox. If required, the admin can then restore these deleted emails to the respective accounts.

Learn more

Button Labels

Enhancement

Choose how your options appear in Zoho Mail. You now have the option to view them as icons or icons with their titles. You can change it in Zoho Mail Settings >> System >> Button Labels.

Button Labels

May

Out of Office response - Save or Sweep

Enhancement

Now have more control over your out of office reply. You can now choose to Save all the responses in Sent folder or choose to skip them from your Sent folder. This new setting is now available in Out of Office settings, in case you want to change it. 

Learn more

Save emails in EML format

Enhancement

EML is the most preferred format for saving an email since the whole message will be saved including attachments. Now you can save emails for future reference in EML format in Zoho Mail. While reading your email, you can choose to save it in this format from the More options menu.

Learn more

Other Security updates in Zoho Mail

Know how secure the emails in your inbox are with our encryption indicators and spam warning banners. 

Learn more

Apr

Encrypt with S/MIME certificates

New

Add an extra layer of security to your emails using S/MIME. You can now upload your S/MIME certificates and ensure that your emails are secure and encrypted. This enhances the confidentiality and authenticity of your emails and comes with two security enhancements: Encryption in transit & Digital signatures. 

Learn more

Arabic/ English

New

Choose your preferred text direction in Zoho Mail. Right to left or left to right, you can select either text direction from the Compose settings. The emails sent using this text direction will retain its format in the recipient's email.

Learn more

Mar

Zoho Recruit, Zoho Assist and Zoho Notebook Integrations in eWidget

Forward the resumes, handle remote support, and jot down the notes all without leaving your inbox. eWidget now sports Zoho Recruit, Zoho Assist, and Zoho Notebook extensions in Zoho Mail.

Key in with Zoho Mail

Enhancement

If you are Key-Savvy user, there is more for you in Zoho Mail. Keyboard Shortcuts are now customizable. You can now define your most favorite/ comfortable key combinations for the oft-repeated Zoho Mail Actions done by you. 

Choose your keys

Rich or Plain - Text it your way

Enhancement

You can now set your default editor mode the way you want. You can choose the 'Rich-text' editor as the default, if you love all the colors and formatting in your email. If you prefer to get to the point without all the fancy stuff, you can choose 'Plain' text as your default style. The drafts, templates you use will be based on your default editor settings, at the time they were created. 
 

 

Select your editor

Feb

Automate.io integration

New

Automate.io, a third party integration platform, helps automation by creating bots between different applications. Set up cross-functional workflows in automate.io to connect Zoho Mail and various cloud apps. You can create either one-to-one integrations or multi-app workflows as bots. You can also build your custom bots which can automate 100+ applications with your emails in Zoho Mail.

Check it out!

Jan

Undo Send

New

Stop an email before it reaches the recipient with Undo send in Zoho Mail. You can set up Undo send in Zoho Mail's compose settings and choose the duration for which you want the Undo option to be displayed after sending an email.

Learn more

Stop Schedule

Enhancement

Stop the schedule for an email from your Outbox folder. Click on the schedule icon next to the relevant email in the Outbox listing to unschedule it.

Learn more

2018

Dec

eWidget

Enhancement

Access internal and external application right from your mailbox using eWidget. You can manage all your integrations from one place.

Explore!

Nov

Vacation Reply enhancement

Enhancement

You can now set the Start and End time along with Start and End date for Vacation Reply. You can also choose which accounts you want to apply the vacation reply to.

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Encryption Level Indicator

New

The encryption level of the emails you receive is displayed in the header of the email. You can also view the encryption level for sent emails in the Sent folder.

Find out more!

Rich Text Editor in Streams

New

You can add formatting to your Streams posts by using the Rich text editor options. 

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Quick Access enhancements

Enhancement

Certain settings like Theme, Mail view etc directly using Quick Access without having to navigate to the settings page. 

Click to know more!

Oct

Contact Suggestion

New

If you frequently email the same set of recipients, you no longer need to type in all the contacts each time. On entering any two of the recipients from the group, other contacts frequently emailed alongside the entered contacts will be suggested. You can click on them to include them as recipients.

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Find out more!

Timezone selection in Scheduled email

Enhancement

You can now select the preferred timezone while scheduling emails to your contacts. You can also change the selected timezone of the scheduled email from the Outbox folder.

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Archive posts

New

You can archive Streams posts by selecting the Archive option, provided that you are the post owner, group owner and group moderator.

 

Click to know more!

Signature in Replies

Enhancement

You get to decide if you want to include a signature while replying to emails by using the Signature in Replies toggle button in the Signature settings page. 

Sep

Enhancements in Templates

New

In the Templates folder, you will now find the Create Template button using which you can easily add a new template.

Locate the Insert Template button in your email composer, search through your multiple templates using the Search option and select the required template with ease. 

Template categories can also be created from the Insert Template pop-up. 

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Learn more

Customizable Fonts

New

You can now compose your emails in any font of your preference. Customize your font by using the System Font option in the Compose Settings.

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Find out how!

Set 'ReplyTo' based on your 'From' Email Address

New

Configure ReplyTo email addresses for all your email addresses, including the aliases and the external POP accounts.

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Learn More

Sort your Emails by Size

New

Sort your email listing in a particular folder depending on the size of the emails. Makes it easier to locate those emails that might be taking up too much space!

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Learn more

Show/ Hide CC field while composing emails

Enhancement

Choose whether you want to see the CC field while composing your email from the Compose Settings. You can turn it off later as per your requirement.

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Find out how!

Enhancement

Searching for those specific attachments have been made simpler with the addition of multiple new filter parameters.

Learn more

Draft Sharing enhancements

Enhancement

Access all the comments and feedback about your shared draft from a dedicated section on the right side of your mailbox. 

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Check it out!

Email Unread count in Folders

Enhancement

View the number of unread emails in a specific folder right next to the folder name. You can even click on it to view all the unread emails in the folder in one view.

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Learn more

Email Unread count in Conversation View

Enhancement

We're done away with the confusing mail thread count in conversations. Now, you can view all the unread emails in a particular conversation in the email listing view.

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Check it out!

Copy/ Move Streams Notes and Tasks

Enhancement

Copy and move your Streams Notes and Tasks between multiple groups using the relevant option in the More Options button.

Aug

Advanced Filters

New

Make the best use of your filters by combining the usage of both AND and OR logical conditions in the same filter. 
Play around and edit the criteria pattern for the multiple conditions you set, according to your preference, and Zoho Mail’s filters will ensure that your mailbox is as neat as ever.

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Learn More

Customize Email Listing

New

Almost everything you need to know about an email such as the email size, labels, date etc. is displayed in your listing. Choose just what you want to see in the listing using the customization options available now! 

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Find out more!

Selected Email Sharing

New

It's no more a necessity to share entire email threads when you need to share just one email. The selective email sharing option lets you share specific emails from an entire thread of emails.

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Learn more

Enhanced Email Commenting

Enhancement

You can also do much more than just comment from the comment box. Create a note or a task using the comment content and associate it with the email.

Jul

Organise your sent emails - Outgoing mail filters

New

Struggling to organise your sent emails everytime? No more worries. Just set up the outgoing filter, to automatically classify your sent emails. 

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You can set up filters based on recipients, subject or if it has attachment or not. Learn more.

Click and Send - Default composer

New

When you come across email addresses in the webpage, you generally copy paste them to our editor to send an email. No more copy paste hassles. Just click the email link, to start writing an email.  

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Follow simple steps to make Zoho Mail as the default composer, to enable this feature. Learn more.

Snooze or Dismiss - Postpone your reminders

New

Have you tried the email reminders (Try now in case you haven't) feature in Zoho Mail?  You might have noticed the dismiss option along with the email/ task reminder notification. We have now added the 'Snooze' option to remind you sometime later. 

 

Learn more.

Annotate and link images - Add context to inline images

New

The inline images we send, are often to emphasize an error or denote some specific area. Now add more context to your screenshots by adding correct annotations then and there without any additional tools. Whether you paste an image or insert the image, use the annotation options to highlight, write notes and add insights to the image you pasted.

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You can also use the more option to add hyperlink to your images, in case you want to link your logo to your websites or social media pages. Learn more.

Language based spam filtering

New

You can now choose to mark certain language images as Spam. In case you often find offensive emails spamming your Inbox in a particular language, you can now blacklist the languages using the Spam filtering options. Learn more.

Categories on the go - Contact categories

New

Easily create categories from the address book and use them in your emails. You can now directly create a category from a set of contacts from the Address Book.

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Learn more.

 

 

Jun

Classic Mail makes a comeback - Vintage theme

New

Good news for the users who loved our older interface. The new 'Vintage' theme is now available to those who thought old is gold.

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New way to view emails - Horizontal preview pane

New

A new way to preview your emails in qiuick view. Those of you who have lesser vertical space, and want to use your screen's width in a better way can opt for horizontal preview pane, enabling you to read the emails below the list of emails. 

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Flexible widths - Adjustable panes

New

The width of the preview pane and the email listing panes can now be adjusted to your comfort. This also gives you the freedom to have the preferred width for reading your emails from the preview pane. 

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Wider view of Inbox - Show/ Hide Apps pane

New

In case you have devices with smaller screens, and have trouble in viewing emails even after adjusting the pane widths, you can go ahead and hide your Apps pane. You can easily show/ hide panes to switch between the apps and still have wider reading space. 

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May

Coolest Interface - Zoho Mail 2018!

New

The coolest new interface of Zoho Mail, Zoho Mail 2018 was launched for all the users, with enhanced loading speed, intuitive actions and cleaner look. 
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Mar

Preset color to your emails

New

Along with the font family and font size, you can now choose default font color for all the emails you send.

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Refer here for more details.

Richer Notes, with nice formats!

New

You can now make your Notes look better with rich formatting options. 

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This also ensures that, you can directly send them as email, using the Send as Email option, without having to format them all over again. 

Drag n Drop files from anywhere!

New

You can now simply drag and drop attachments from within the email interface , from one mail to another or even direclty from the attachment viewer

Easily enable/ disable Smart filters

New

You can now enable/ disable the smart filters that classifies the automated emails as Newsletters or Notifications. 

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Other enhancements

New

Subfolders deletion under Trash : You can now delete the subfolders under Trash using the context menu. Refer here for more details. 

Contact card enhancements: You can now view the list of Tasks/ Notes created by the particular contact, from the contact details card. 

Refresh option for User Storage: When users delete their emails and empty Trash, they can view the change in their storage used using the Refresh option in the User Profile. 

 

Feb

Easier access to Streams Groups

New

Collaboration within your organization couldn't be simpler. 
With an enhanced access to all your Streams groups from the left pane, make use of Streams for all internal communication. A complete listing of all groups that you’re a part of, lets you swiftly navigate between your Streams pages.

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Learn More

Start a chat about any Email or Streams post with just a click

New

Ever spotted a post and wanted to converse about it to the related members? Zoho Mail has integrated with Zoho Cliq to give you the Chatlet feature. Click the Chat icon on the top corner of any email, Streams post, Task or Note to start a group chat with members involved in the post. You can also edit the chat participants.

Just enter a title for the chat, and Cliq away! 
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Find out how!

Managing your Streams Groups efficiently

New

Managing your Streams Groups could not have been made more effortless. The Groups Management page makes it simple to create a new group from within your mailbox. 
The Manage Groups page is a unified view of all the groups that you are a part of. All your group related activities can be managed from the Group Management page. 

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Learn more

Emails can now be attached as EML files in the Composer

New

The emails in your mailbox can be directly attached to an email as an EML file. Just drag the email from the email listing and drop it into the compose window. Multiple emails can be attached at once by selecting them using the check-box and dragging and dropping them.

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Find out how!

Enhanced options in the Email Composer

New

Adding to the multitude of options in the email compose, we have now introduced options to edit the line spacing, and also to add a subscript, superscript in the email content.

Learn more

Other Enhancements in Tasks, Vacation Reply and Streams view

New

Adding to our current functionality in Tasks, a Group Task can now also be assigned to a non-group member. Know more.

While configuring your Vacation Reply, you can now set a response interval. The response will be sent out based on the number of days specified in the configuration. Learn more.

Any Streams posts that you have been invited to will be displayed in the Invites view in Streams. This tab will be available in Home Streams view. Learn more.

Jan

Video/ Audio calls via Cliq from Mail

New

Freedom from Phone hassles! Just Cliq and call your contacts right from your mail. Look up the contact right from the email to initiate a chat via Cliq. Better still have an in person conversation using the Audio/ Video call options of Cliq integrated right within your email. 

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Auto-upload attachments via Filter

New

You can now create a workflow/ rule via Filters to automatically upload attachments from your email in Zoho Mail to popular cloud storage (Zoho Docs/ Dropbox/ Google Drive/ Box/ One drive) of your choice. Just create a filter, with the conditions based on a combination of from / To/ Subject for emails with attachments, and choose the action to 'Add attachment to cloud'. Follow the steps to complete the authorization process and start uploading your files. 
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Email status indicators in Mail listing

New

Take a quick look at your listing and know which emails were replied to and which were forwarded in a glance. The mail icons in the listing, now have the indicators to subtly denote the status of the email, in addition to the read/ unread status. 

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2017

Dec

A completely revamped settings

New

A completely revamped settings with collective card view to help you customize Zoho Mail to suit your preferences in a jiffy.  

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Just click the relevant card to start changing your preferences. 

Learn more

Comfortable reading with Versatile reader view

New

A versatile reader view to help you read long emails without any distraction is now available in Zoho Mail. 

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You can choose your preferred font face, adjust font size, line spacing or even choose night view to read at your convenience, inspite of the original formatting in the email. 

Learn more

Delete emails after 'n' days - Scheduled deletion

New

You can now schedule your new emails for deletion, based on some conditions defined in Filters. Among the set of new actions, the option to define how long the emails need to be present in your Inbox is also available. Certain emails loose their importance, after they are read and may be needed for reference only for a few days after they are read. Create exclusive filter for such emails, with predefined conditions and schedule auto delete of such emails after 'n' days. 

Find out how

Wordpress Plugin - To send emails using Zoho account

New

Setting up contact forms to send emails from your Wordpress website is just a click away. You can install the Zoho Plugin in Wordpress directly to send emails using your Zoho Mail account without any sweat. 

Read more

Shared draft enhancements - Refresh in shared draft

New

You now know when a draft shared with you has been changed by its owner. You will notice a refresh icon, whenever a change is done in the draft shared with you that you are currently viewing.  mail

Learn more

Other enhancements - Language, Organization category

New

We have added some more languages (Bulgarian, Croatian, Bengali, Korean, Marathi, Telugu and Ukranian, to help you view Zoho Mail in your local language. Learn more.

In cases where the account gets blocked due to usage or storage issues, the user will be notified using a banner along with a link to unblock themselves. Learn more.

You can now choose from Organization category from the address book to quickly fill up multiple contacts grouped by your administrator. Learn more.

Nov

Profile uplift - Enhanced user information

New

Your profile information, storage details and account settings are now just a click away. Click your profile image, to have all the information at a glance. Get one click access to our range of mobile apps. Additionally, Admins can have renewal information and control panel at their finger tips.

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Read more

Share drafts - Get your email content reviewed

New

Get instant review for an email you are drafting. Just share the draft and ask your team mates to add their comments about the draft. Re-edit the draft, if needed and notify them about the changes, all right inside the draft. 

 

Learn more

Email Snippets - Scan important info in a glance

New

Scan important information in a glance. Getting, air tickets, vacation reservations by email? Read the flight information, hotel details right from the listing without even opening the email. Want to send emails, that show up as Email snippets?

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Find out how

Quick Add - Task, Notes, Bookmarks

New

Just click the + icon to add new tasks/ notes/ bookmarks in a jiffy. Very handy when you have copied some information  and add it here as a task/ note / bookmark. 

Learn more

Format Painter - Copy paste formats

New

No formatting hassles to maintain same font face size and so on. Just use the format painter to copy a format and paint the same format to another section of text. 

Learn more

Oct

Print Tasks - Strike off from the list in hand

New

The Tasks are in the cloud, available anywhere anytime. But having them on paper and striking them out does give a sense of accomplishment. The Print option is right there for you! 
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Click the Print icon, to print your checklists, Todos and Tasks to manage them using Pen and Paper the old school way. 

Sticky notes now Sync too

New

We all have multiple sessions open. With sticky notes being handy for taking notes, having different versions in different sessions might be confusing. Now any changes made in a note in one session, is carried forward to all the sessions. 

Other enhancements - Bookmarks list, Reminders

New

Bookmarks list view: Based on the popular requests, Bookmarks can also be viewed in the list based view in addition to the Card view. 

Reminder mail enhancement: When you use the automatic followup and remind option, to remind the recipents, the reminder emails to your contacts are now more effective and contextual. The reminder emails now get sent using your own 'From' email address, thus making them seem to be actual follow up emails from you. 

Sep

Quick actions - Click and act from Mail listing

New

Actions inside your emails, are now more visible and actionable right from the listing. Quick actions help you to directly locate and act on the emails with actions, without even opening such automated emails. 
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Learn more

Friendly headers - View, download, copy email headers

New

Tired of looking for complex technical information in internet headers of the emails? Email headers are now displayed in easily readable format with download and send options, making it simpler for admins to troubleshoot email issues. 
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Other enhancements

New

Display name and From address: To make sure that you know the 'Display Name' that is set for your account, the Display name is now displayed along with the From address in the email composer. 

Fine grained Search: You can now search for an email addressed to you in To vs an email addressed to you in the Cc field, instead of a combined To/ Cc based search. 

Aug

Paste screenshots and annotate them

New

No more image hassles! Just paste the screenshot you captured, annotate it and embed the image right inside your email.
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Want to send it as attachment? Just paste it in the attachment browser, instead of pasting in the editor to send it as an attachment. 

Unified Tasks View - Zoho Projects Integration

New
Get a birds eye view of all you Tasks from Zoho Mail. Be it your individual tasks or team tasks or tasks from your Zoho Projects, view them all under your Tasks and plan better. You can even add a task directly to your portal in Zoho Projects. An email can be associated with a Project Task/ Bug in a single click. 
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Jun

Night mode - Only ideas need to be bright!

New

Zoho Mail now sports night mode! We have had so many requests for a darker theme and grumbles that our themes are too bright. We dedicate this 'Night mode' to all the night owls out there. 

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May

Attachment viewer for Folders

New

Get a birds eye view of all the attachments in a specific folder. You can now easily locate the important files that came in as attachment in a particular folder without worrying about who sent or when it was sent. Learn more.

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Learn more

Apr

Track sent emails - Sent or Not ?!

New

Check out the delivery details of the emails you send in a jiffy. You can know whether the email was delivered to the designated person or not. You can even find out the reason for bounce in cases if the emails were undeliverable! More details.

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More details.

Sticky Notes - Pin them on your screen

New

Sticky notes are excellent tools to jot down such random thoughts without losing the current context. Sticky notes gets pinned up on your mailbox until you sway them away. You can easily pull out information from different emails and sew them together as a note for your reference! Find out how!

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Find out how!

Mar

Integrated Tasks and Notes

New

When you add Tasks or Notes from email, the tasks and notes will now be accessible right below the email. This better integration helps to contextually view the associated Tasks and Notes linked with the email and vice-versa. Details here!

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Details here!

Jan

Collaborate better by sharing instead of attaching

New

You can now share your files as link from Zoho Docs, instead of re-uploading them to your email. Avoid breaking your head to find out the correct version of files due to multiple copies with different versions.  Easily share documents in progress as link, to get centralized reviews from your colleagues and make changes easily to the same document! Check it out.

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Check it out!

2016

Dec

Automate 750+ apps - Zapier Integrates with Zoho Mail

New

With just a few clicks setup zaps and automate your workflows between email and other applications. Zapier, a third party integration platform, helps automation by creating zaps between different applications. The latest integration between Zapier and Zoho Mail allows you to build your custom zaps which can automate 750 + applications with your emails in Zoho Mail. Read about it here! 

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Read about it here!

Schedule emails - Choose when and Send them later!

New

Quickly compose the contents of the email and set up a schedule to send emails at an apt time for the recipient. Schedule helps you to send reminders or updates to your team at the right time, suitable for the task in hand. Instructions inside!

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Instructions inside!

Reminders and Follow ups - Better follow up your emails!

New

Easily add reminders to email, that need to be acted on at a later point of time. This can be based on the response to that email or even when there is no response from the other end. Sometimes we just need to be reminded about that email at the right time. Our reminders provide options to all these scenarios and even more. Learn how!

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Learn how!

@mention in your content to add Recipients

New

When writing an email, simply @mention users in the email body to directly add them as recipients for that email. This helps you to include everyone related to that email, without the need to add them manually or miss them in a hurry!