What's New - Feature updates in Zoho Mail

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2021

Oct

MailEnhancement

More freedom, more flexibility

Fiddle with your notes even after you post it in Streams. Change its theme, make it a sticky note, and even send it as an email all from the Streams post.

Learn more
MailEnhancement

Your emails have been sorted!

To organize your emails better, we have grouped them according to date. Whether it's an email in the last week or the past month, find your emails quickly by taking a peek under the corresponding group.

email grouping

Admin ConsoleEnhancement

Catch and notify your Groups too!

When you configure the Catch-all and Notification address, you can only select a user email address before. Now you can setup a group email address too. Any email sent to a mismatched group name will be caught and notifications will be sent to the group email address.

Learn more
Admin ConsoleEnhancement

Two in one!

Earlier you could see only the Users' personal information like their contact number, location, etc. Now you can switch to Storage View and see their storage information such as the plan for each user, additional storage, and the storage amount they have used up.

Learn more

Sep

MailEnhancement

Do more, do them quick!

We felt it would be convenient to perform multiple actions from a single window. So, for the Mail entity in Streams, you can reply, set reminders, and obtain emails from the particular sender or with the particular subject all from a single space.

context menu
 

MailEnhancement

Post a message without the message

In Streams, users can now post a message with just the title or the attachment or with both the title and attachment. No fuss, no muss!
 

MailEnhancement

Create in one, view in all!

What if a folder created in Zoho Mail could automatically appear in your other accounts as well? You can view any new folders you create in Zoho Mail in your configured IMAP clients like your Google or Outlook account. Simply check a box and the new folder will pop up in your IMAP clients as well.

view in IMAP
 

MailEnhancement

Copy the entire content with a click!

We get your annoyance at having to select entire blocks of texts to copy them. Not anymore! In Streams, quickly copy the post and comments with the Copy Content option.

copy content

Admin ConsoleNew Feature

Refer and Earn!

Show your love for Zoho products, refer them to a friend, and load up your Zoho wallet! Premium users can access the referral program right from the Admin Console.

refer and earn
 

Admin ConsoleNew Feature

Set a preview style for the organization

Your users don't have to change the preview type of the quarantined emails individually anymore. The administrators can set a preview type for the quarantined emails from Settings and it will be applied across the entire organization.
 

Learn more
Admin ConsoleEnhancement

Enable/Disable DKIM for domains

Don't wish to configure DKIM email validation system for a domain? Simply disable it with a click. You can enable it at anytime.

DKIM
 

Aug

MailEnhancement

Scrub emails from the contact

In Mail preview, a newly added option Scrub emails from the contact can be seen which lets you bulk delete/archive emails from multiple senders at one shot.

Learn more
MailNew Feature

New Reminder options in Streams

In Streams, two new reminder options have been added to messages, notes, events, and bookmarks enabling you to set a reminder either for yourself or for all the participants.

MailEnhancement

New Compose options for EML viewer emails

For EML viewer mails, new Compose options have been added which include Reply, Reply All, and Forward.

MailEnhancement

New keyboard shortcuts for Scrub and Snooze options.

After selecting an email, you can use the keyboard shortcuts b and w to snooze and scrub email respectively.

Admin ConsoleEnhancement

Enhancements to Deliver and Deny options in the Quarantine section.

The newly added options to Deliver and Deny emails lets you perform additional operations simultaneously thus allowing you more control over the actions.

Learn more.
Admin ConsoleNew Feature

Cliq icon added in User listing

In the User section of the Admin Console, the Cliq chat icon can be seen next to every user enabling you to call/text them readily.

Jul

MailMobile App

Additional security as part of HIPAA compliance

You can now encrypt the database by enabling encryption within Privacy and Security settings.  

Admin ConsoleNew

Delivered and Denied Emails in the Quarantine section

In the Zoho Mail Admin Console, the quarantined emails that have been approved or rejected can be viewed under Delivered Emails and Denied Emails respectively in the Quarantine section. 

Learn more
Admin ConsoleEnhancement

Export tab in the Quarantine section

The newly added Exports tab contains all the emails scheduled to be exported and they can be downloaded anytime.

Learn more
Admin ConsoleNew

Addition of System level Spam Rejection

System level spam rejection helps in adding an extra layer of security by eliminating unwanted emails from reaching your inbox. 

Learn more
MailNew

Archive action added in Conversation settings

An Archive action has been added in the Conversation view and enabled for both Only the emails within folder and All emails across folders options.

MailEnhancement

Timeline for shared emails

A timeline is shown for shared emails in both the email preview pane and the new tab.

MailNew Feature

Conversation view for Shared folders

For Shared folders with me, conversation view on/off support has been provided.

Jun

MailEnhancement

Add reminders to your notes in a jiffy

You can quickly add a reminder to your notes from the Notes List or Grid view by tapping the Reminder icon which appears when you hover over a note.

Learn more
Admin ConsoleNew

Unveiling the all-new Zoho Mail Admin Console

Zoho Mail's Admin Console now presents an all-new, revamped, intuitive interface with a multitude of features that makes managing users, domains, and groups within an organization simple for an administrator.

Read more

May

MailNew Feature

Work on PowerPoint attachments seamlessly with Zoho Show

You don't need to download PPT/PPTX attachment to work on them anymore. You can open, edit, and share a presentation-based attachment directly from your email with our Zoho Show application. 

Learn more
MailNew Feature

Mention groups in Streams private posts

You can now @mention groups in the comments section of a Streams private post to share the message with the group easily. 

Learn more
MailBlogs

Manage your to-do lists and emails with the new Snooze and Reminders

Have you wished for timely updates for your important emails, and to manage your to-do lists in a single application? Our recent blog explains how you can leverage Snooze and Reminders to handle your to-dos and emails efficiently.

Read On

Apr

MailFeatures

The all-new Email Snooze

Annoyed by too many emails cluttering your inbox, making the critical emails harder to spot? With Email Snooze, you can store the non-critical emails in a separate Snoozed folder, thereby retaining only the most essential emails inside your inbox.

Learn more
MailImprovement

A simplified process to block users

With the block/unblock option now available in the email preview pane, you can block users directly from an email you receive from them. 

Learn more
MailFeatures

Add Signatures to Out of Office messages

Add more professionalism to your preset messages when you go on a vacation or can't respond to emails. Zoho Mail lets you insert signatures to your Out of Office messages and even set distinct signatures for different messages. 

Learn more
MailEnhancement

HubSpot BCC email address


Sending emails from HubSpot extension in Zoho Mail? Add the provided BCC email address to attach these emails to matching contacts in HubSpot automatically.
 

Learn more
CalendarNew

The all-new, revamped Calendar

The all-new unified Calendar is revamped to give make your scheduling simple, intuitive, and so much easier! Zoho's unified Calendar brings together all your event in one place and makes managing them hassle-free. 

Learn more

Mar

MailNew Feature

The all-new Zoho Mail Reminders

With tons of work requiring your attention, losing track of the when and what can happen more often than you expected. With the all-new Reminders section, add, access, and manage all your reminders in a single place.

Learn More
MailFeatures

Extend your Zoho Mail's integration capabilities

Looking forward to accessing and modifying the data of any Zoho or third-party services? Try the all-new DRE Connectors and integrate Zoho Mail with any applications of your choice.

Learn More
MailEnhancement

Know when your automation deletes your emails

Wondering to which emails your Delete after n days action from an incoming filter applies to? Be informed of the number of days left for an email to be deleted, displayed on the email listing page next to the respective emails. 

Learn More

Feb

MailIntegrations

Access your CRM templates in Zoho Mail

Integration between Zoho Mail and Zoho CRM has never been better! With just a click, you can now seamlessly insert your Zoho CRM templates from your compose window.

Learn More
MailEnhancement

Keep your favorite e-widgets at your RHS

Forget having to navigate the e-widget section to access your most-used applications. Pin three extensions of your choice at your right-hand side pane for your perusal.

Learn More
MailEnhancement

Emptying your sent folder is now easy

You probably wanted a single button that can clear all the emails in your sent folder. You are in luck! Click Empty Sent and delete the emails you want to in a single go.

Learn More
MailEnhancement

All your archived emails at one place

Want to see the archived emails of all your folders in a single place? With the all-new All archived view, easily access every archived email from any of your existing folders.

Explore Now

Jan

MailFeatures

Mail Merge in Zoho Mail eWidget

Sending personalized emails to a group of people in a single go is now easy! It could be holiday wishes, interview calls, or payroll alerts. All you need to do is add a template and a source file for us to take care of the rest.

Learn More
MailEnhancement

The all-new user profile section

It's time for a change! Facilitating the remote work culture, we've rolled out a brand-new UI for the user profile section. You can now check-in, check-out, track your office timings, and change your availability status all from your profile without having to navigate elsewhere.

Learn More

2020

Nov

MailNew Service

Introducing ZeptoMail - transactional email service by Zoho Mail

ZeptoMail is crafted to overcome the challenges of sending transactional emails from your website or application. With SMTP and Email API setup options, getting started is hassle-free!

Learn More

Oct

MailEnhancement

Your Streams content is now editable

Made a typo in your Streams post or comment? Don't worry! Click Edit in the Actions menu to fix anything you want at ease.

Learn More
MailEnhancement

Open your Excel attachment in Zoho Sheet

No need to download your XLS/ XLSX files to work on them, anymore. View, edit, share, and collaborate on your spreadsheet-based email attachments by simply copying them to Zoho Sheet directly from your mailbox.

Learn More

Sep

MailNew Feature

One mailbox for all your emails

Do you have multiple email accounts? Use our IMAP feature and manage all your emails from different email accounts—from Zoho or other email service providers, in a single Zoho Mailbox.

Learn More
MailNew Feature

Restoring Zoho Mail tabs is now possible

It can be quite painful when you accidentally lose your tabs. We came to your rescue with the all-new Restore tabs feature.

Learn More

Aug

MailNew Service

Toolkit by Zoho Mail

It's now easy to troubleshoot and solve your email-related issues. With Toolkit, check DNS records and their configuration status, retrieve domain registrar information, analyze email headers, among others, for free.

Learn More
MailEnhancement

Huge Attachments—now even better

Huge Attachments feature is now available to all paid users. And if that's not enough, you can enjoy sending email attachments with an increased size limit of up to 1 GB, making file sharing easier than ever.

Learn More

Jul

MailEnhancement

Send Later in Zoho Mail

Use the Send Later option in Zoho Mail to send your emails at a scheduled time set by you. You can also use this option to send recurring emails from Zoho Mail. 

Learn more
MailNew

Zoho People Integration in Zoho Mail

Zoho People integration lets you Check-In and Out of work right from Zoho Mail. You can also view the availability status of your colleagues along with their designation and contact details in the Contact card.

Learn more
MailNew Service

Introducing Zoho TeamInbox

Looking for a shared inbox tool to enhance your team's collaboration, productivity, and transparency? With Zoho TeamInbox, avoid forwarding emails back and forth within your team to get even a simple work done.

Learn More

Jun

MailNew

Spam alerts in Zoho Mail

Our powerful Spam filters ensure your inbox is safe from any suspicious emails. The Spam Alerts in Zoho Mail displays the reason why a particular email is considered spam as you open it.

Learn more
MailNew

Zoho Meeting integration in Zoho Mail

Start a meeting with your colleagues in one click using the Zoho Meeting integration in Zoho Mail. 

Learn more

May

MailEnhancement

All Unread in Streams

The All Unread section lists all your unread streams posts in one organized view. You also have options to mark all the posts as read or mark the posts of a particular streams group as read from this section.

Learn more
MailNew

Zoho Cliq integration in Streams, Bookmarks and email attachments

Share email attachments, Streams posts' permalinks, and Bookmarks from your inbox directly in Zoho Cliq. You can also drag and drop email attachments to any open chat window from Zoho Mail.

Learn more

Apr

MailNew

Edit in Writer

Use the Edit with Zoho Writer option to edit documents you receive as email attachments before sending it to others.

MailEnhancement

Custom mark as read options

Choose when your emails are to be marked as read with custom Mark as read options in Zoho Mail Settings.

Check it out

Mar

MailNew

Extract content from an inline image in Notes

​You can insert inline images into your notes and extract the content in these images into the note. Select the Inline image and click More >> Extract Content.

Try it now

Feb

New

Zoho Mail Bookmark Extension

This Bookmarks extension lets you save links (web URLs) as bookmarks in Zoho Mail from your browser in one-click. It is available in Google Chrome Webstore and Firefox Add-ons.

Learn more
New

16 New Display languages

Zoho mail now supports 60 display languages! You can select your preferred Display Language from the System settings in Zoho Mail.

Check it out!
Enhancement

Attach to WorkDrive

You can now share files to WorkDrive from the Attachment Viewer in Zoho Mail.

Learn more

Jan

New

Report Phishing

 You can mark an email as a phishing attempt by clicking  More options >> Report Phishing in the mail preview. 

Learn more
Enhancement

Smart suggestions in Hotkeys:

Smart suggestion in hotkeys lets you view the expanded text when you start typing a hotkey in Composer. Just press Enter/ Tab/ Right arrow key to insert the desired replacement text in the composer.

Learn more
Enhancement

Editor mode for Replies and Forwards

You can choose your default editor mode for your replies and forwards in Zoho Mail.

Learn more

2019

Dec

New

Intergromat, Blendr.io, and Workato integrations in Zoho Mail

Extend your inbox and connect your apps to Zoho Mail with Intergromat, Blendr.io, or Workato integrations.

Learn more

Nov

Zoho Sign Integration in Zoho Mail

Add more authenticity to your emails with secure digital signature. With this extension, you can sign documents yourself, or set up e-sign workflows to collect signatures and obtain approvals on paperwork, to create legally binding business documents directly from eWidget in Zoho Mail.

 

Learn more

Oct

Enhancement

Enhanced Spell Checker

Zoho Mail's inbuilt enhanced spelling and grammar checker will ensure your emails are as flawless as you wish them to be. Just compose your email and once done click the spell check icon in the formatting options to find the pesky typos and grammar errors and switch them with the list of suggestions provided.

Learn more
New

Zoho Mail mobile app is iOS 13 ready

Dark mode, custom fonts, and a document scanner—all the exciting features of the iOS 13 update are now supported on our Zoho Mail mobile app.

Learn more
Enhancement

Choose your reply email address

Choose which email address  you want to use when replying to or forwarding emails. This option is available in Compose settings in Zoho Mail.

Learn more

Sep

New

Marketplace

Zoho Marketplace is an online platform that offers extensions and widgets that help you enhance your workflow across multiple apps. Connect and access external apps as extensions in your inbox using eWidget in Zoho Mail. You can discover various compatible apps in Zoho Marketplace from the Integrations card in Settings

Go to Zoho Marketplace
New

Developer Space

Build your own extensions in Zoho Mail using our Developer Space. You can create custom app extensions with your favorite functionalities and publish it on Zoho Marketplace for other Zoho users to use them too. 

Zoho Mail Developer Space
New

Markdown support in Streams comments

Start expressing your views as comments on streams posts in Zoho Mail. With Markdown support you can now format your comments to emphasize your points.

Learn more
Enhancement

Trust this Sender

Unauthenticated and suspicious emails are automatically identified by Zoho Mail. A warning message is displayed in the preview of these emails with options to Report Spam or to Trust this sender.

In case the unverified email is from a genuine sender you can choose Trust this Sender option to mark the sender as safe.

Learn more

Aug

New

WorkDrive Integration in Zoho Mail

Zoho WorkDrive is a content collaboration platform for teams to store, share, and manage files in one place. Zoho Mail supports Zoho WorkDrive integration to use those files in your mailbox. You can add them as attachments as you compose your emails. You can also add, access and share them to your teammates directly in Zoho Mail using eWidget.

Zoho WorkDrive integration
New

Huge Attachments

Overcome your attachment limits with Zoho Mail's Huge Attachments feature. If your attachment limit exceeds your plan limit you can use this feature in Zoho Mail to send attachments of up to 250 MB each

Learn more
New

HotKeys

Create custom text shortcuts (Hotkeys) to expand and replace your choice of abbreviations with full words and phrases as you type.

Hotkeys

Jul

New

Email Retention

Retain emails across your organization for a specified period to comply with company standards and to counter legal attacks using the Email Retention feature in Zoho Mail.

Learn more
New

eDiscovery

eDiscovery lets you do a quick and thorough search of any/all the retained emails, and retrieve them from accounts within your organization.

Learn more

Trello and Hubspot integrations in eWidget

Track and manage your tasks and contacts using Trello and Hubspot integrations in Zoho Mail.

Learn more
Enhancement

Clear all option for Notifications

Dismiss all your notifications at once with the Clear all option in Zoho Mail.

New

Chinese Traditional and Simplified

Display language now supports both Chinese Traditional and Chinese Simplified in Zoho Mail. Choose your preferred display language from the System settings in Zoho Mail.

Display language
New

Signature icon in Composer

Now you can insert your signatures using the Signature icon available in the formatting options in composer.

Signatures

Jun

Email backup and restoration

Email backup ensures emails from specific users of an organization are saved in the server even after it is deleted from the mailbox. If required, the admin can then restore these deleted emails to the respective accounts.

Learn more
Enhancement

Button Labels

Choose how your options appear in Zoho Mail. You now have the option to view them as icons or icons with their titles. You can change it in Zoho Mail Settings >> System >> Button Labels.

Button Labels

May

Enhancement

Out of Office response - Save or Sweep

Now have more control over your out of office reply. You can now choose to Save all the responses in Sent folder or choose to skip them from your Sent folder. This new setting is now available in Out of Office settings, in case you want to change it. 

Learn more
Enhancement

Save emails in EML format

EML is the most preferred format for saving an email since the whole message will be saved including attachments. Now you can save emails for future reference in EML format in Zoho Mail. While reading your email, you can choose to save it in this format from the More options menu.

Learn more

Other Security updates in Zoho Mail

Know how secure the emails in your inbox are with our encryption indicators and spam warning banners. 

Learn more

Apr

New

Encrypt with S/MIME certificates

Add an extra layer of security to your emails using S/MIME. You can now upload your S/MIME certificates and ensure that your emails are secure and encrypted. This enhances the confidentiality and authenticity of your emails and comes with two security enhancements: Encryption in transit & Digital signatures. 

Learn more
New

Arabic/ English

Choose your preferred text direction in Zoho Mail. Right to left or left to right, you can select either text direction from the Compose settings. The emails sent using this text direction will retain its format in the recipient's email.

Learn more

Mar

Zoho Recruit, Zoho Assist and Zoho Notebook Integrations in eWidget

Forward the resumes, handle remote support, and jot down the notes all without leaving your inbox. eWidget now sports Zoho Recruit, Zoho Assist, and Zoho Notebook extensions in Zoho Mail.

Enhancement

Key in with Zoho Mail

If you are Key-Savvy user, there is more for you in Zoho Mail. Keyboard Shortcuts are now customizable. You can now define your most favorite/ comfortable key combinations for the oft-repeated Zoho Mail Actions done by you. 

Choose your keys
Enhancement

Rich or Plain - Text it your way

You can now set your default editor mode the way you want. You can choose the 'Rich-text' editor as the default, if you love all the colors and formatting in your email. If you prefer to get to the point without all the fancy stuff, you can choose 'Plain' text as your default style. The drafts, templates you use will be based on your default editor settings, at the time they were created. 
 

 

Select your editor

Feb

New

Automate.io integration

Automate.io, a third party integration platform, helps automation by creating bots between different applications. Set up cross-functional workflows in automate.io to connect Zoho Mail and various cloud apps. You can create either one-to-one integrations or multi-app workflows as bots. You can also build your custom bots which can automate 100+ applications with your emails in Zoho Mail.

Check it out!

Jan

New

Undo Send

Stop an email before it reaches the recipient with Undo send in Zoho Mail. You can set up Undo send in Zoho Mail's compose settings and choose the duration for which you want the Undo option to be displayed after sending an email.

Learn more
Enhancement

Stop Schedule

Stop the schedule for an email from your Outbox folder. Click on the schedule icon next to the relevant email in the Outbox listing to unschedule it.

Learn more