Compose Preferences

Compose Preferences

Table of Contents

You can customize the default preferences for the email composer using the Compose Settings. The preferences can be set for the default Font settings, Encoding, Reply behavior and so on.

Go to Settings, select Compose to set your preferences for the email composer.

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Reply/Forward Behaviour

When you Reply to/ Forward emails, the composer will open as per your preferences. You can choose to open the composer in a new window or new tab or compose inline, from the Compose settings.

  1. Login to Zoho Mail
  2. Click the Settings  icon.
  3. Go to Compose
  4. Under When Replying/Forwarding Open Compose In, the following options are listed:
    • Select Inline to reply/forward the message as inline text.
    • Select New Tab to open the composer in a New Tab.
    • Select New Window to open the email composer in a New Window. 

If you have chosen the Compose Inline option, Zoho Mail opens a composer within the same tab, below the original email.

Default Font Settings

You can set the font for your Outgoing messages from the Compose settings.

  1. Login to Zoho Mail
  2. Click the Settings  icon.
  3. Go to Compose
  4. Locate Font Properties Settings.
  5. Select the preferred settings for the following:
    • Font family - Default font used in the Compose editor. You can choose from the given fonts or create your own custom fonts. Enter the font name in the System font box and press Enter to create the custom font. 
    • Font size - Default font size for Compose. Enter the desired Font size in the custom font size box at the end of the Font size field and press enter to create custom Font size. Floating point support is also provided for the font sizes.
    • Font color - Default font color used while composing emails.

A preview of the selected font style and size will be displayed below the Font options. 

Using System font as default font

You can choose a system font as the default font, to choose some font, not in the available options. Follow the steps below to choose a system font. 

  1. Login to Zoho Mail
  2. Click the Settings  icon.
  3. Go to Compose
  4. Locate Font Properties Settings.
  5. Select System Font and type in the font you prefer. 
  6. Select the newly added font. 
  7. In the confirmation popup, click OK to make the custom font as default font for outgoing emails.

To make sure that the emails are correctly displayed, ensure the following

  • Make sure that the system font is installed in your system. 
  • When you type the font name, make sure that you do not make any typos in the font name. Font names are case-sensitive.
  • The recipients should also have the same font installed in the system, for them to view the email correctly. Otherwise, the content will be displayed in the default font chosen in their browser. 
  • You can choose a single 'Custom font' as default font for your outgoing emails.
     

 Default Encoding

Encoding setting is mainly to make sure that the email text is readable at the recipient end. By default, the UTF-8 encoding is chosen and the emails sent with non-ASCII characters appear without any errors at the recipient end. Optionally based on the language you use to write emails, you may choose a different encoding option from the listing.

  1. Login to Zoho Mail
  2. Click the Settings  icon.
  3. Go to Compose
  4. Locate the Default Encoding option.
  5. Select the encoding of your choice from the drop down box.

Automatically add recipients to Contacts

When you compose an email, the recipients who are not part of your address book already will be added by default. You can also opt to not add these recipients to your Contacts automatically.

  1. Login to Zoho Mail
  2. Click the Settings  icon.
  3. Go to Compose
  4. Locate the Automatically add recipients to Contacts option.
    • Toggle to 'ON' to automatically add recipients to Contacts.
    • Toggle to 'OFF' to stop adding recipients to Contacts.

Enable/Disable Outbox Delay

The Outbox Delay option lets you delay an email for a pre-defined duration, even after you hit the Send button. You can set the delay duration from 1 minute to 120 minutes. All the emails that you send can be edited or even deleted from the outbox, in case you change your mind before the specified time period elapses.

The Outbox delay is an alternate way to 'Undo Send' after you hit the Send button. Even if the outbox is enabled, you can use the Send Right Now option (Ctrl+Shift+Enter) by clicking the drop-down next to the Send button in the email compose window to avoid the delay and send the email immediately.

Steps to enable/ disable Outbox:

  1. Login to Zoho Mail
  2. Click the Settings  icon.
  3. Go to Compose
  4. Locate Outbox Interval and select your choice.
    • Toggle to 'OFF' if you want to send your emails without any delay.
    • Toggle to 'ON', if you want to send your email after a predefined period. In this option, you can set the delay period in terms of the minutes or seconds by which you want the email to be delayed.

If outbox is enabled, the email will be moved to outbox, once you click ‘Send’. It will be sent after the specified delay time elapses or when you click ‘Send Right Now’ in the outbox.

All the emails in outbox can be sent by selecting the emails, and choosing 'Send Right Now' from the top menubar. The emails that have been delayed will be sent to the recipients after the chosen delay period even if you are not online. Apart from the normal emails, the Scheduled emails will also be stored in the outbox.

Compose fields Settings

You can choose the fields you want to see in your email compose window. You can show or hide the Cc and Bcc fields.

  1. Login to Zoho Mail
  2. Click the Settings  icon.
  3. Go to Compose
  4. You can use the respective toggle buttons to show or hide the fields
    • Show CC in Compose - Turn it ON to view CC field in compose window.
    • Show BCC in Compose - Turn it ON to view BCC field in compose window.

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