There's a reason behind every product update, whether it's based on user requests, keeping up with competition, or moving upmarket. As we developed our most recent features, the Zoho Mail team heavily considered customer preferences and worked to understand what would improve their overall emailing experience. This helped us discover different user wants and needs, the obstacles they face, and the increased awareness around secure data sharing.
We set out to enhance Zoho Mail based on customer feedback, and after months of consistent effort, we have revamped the interface and built features for heightened accessibility and security. We'd like to give you a glimpse into what we've rolled out so far, and what to expect in the coming days!
Sign up for Zoho Mail, if you haven't tried us yet. Here's what you can try right now when you log in to Zoho Mail:
Greater inclusivity through heightened accessibility
As a first step towards making the Zoho Mail interface easy to navigate for all our users, we have improved the overall color contrast and sharpness of our interface so that different elements on the screen are well distinguished. Zoho Mail has also introduced basic screen reader support for visually challenged users who prefer having the screen text read to them. While this is just a start, the team is continually working toward complete WCAG compliance.
A fully RTL interface for our global users
Zoho Mail supports more than 60 languages, and our users have expressed the convenience of having an email service that can be set to their preferred language. For users with language preferences that are written from right to left, it's important that the entire interface aligns with this orientation. Zoho Mail's newest update now renders the user interface with all the menus right-aligned for a true RTL experience.
Improved night mode that's easy on the eyes
If you're someone who normally works post sunset, a darker interface can reduce eye strain considerably. This is why we wanted to perfect Zoho Mail's night mode. We've removed inconsistencies and color inversion that was hurting readability. You will now be able to see differences in how email content looks, both in the preview screen and the compose editor. If you want to change modes temporarily, Zoho Mail's quick toggle tool helps you switch between day and night mode just for the current email or draft you are viewing.
Revamped design for quick and smooth navigation
We've elevated our interface design to make the platform more efficient. We made our menus cleaner, organized icons and email options for quicker access, displayed keyboard shortcuts for common actions, balanced out the editor fields for improved writing space, and so much more.
There's more in store for the coming days. Here's a sneak peek:
Smart system sync for a uniform experience
If you prefer not to manually switch between day and night modes in your mailbox, you can choose to sync Zoho Mail settings with your system-wide preferences. For example, if your operating system is set to dark mode, Zoho Mail will switch to night mode. Enjoy a uniform experience across your machine and your email application.
Confidential email for added security and shareable email links
Once you send an email, you have little control over who it's forwarded to or shared with. Zoho Mail has developed SecurePass Email, a feature that helps you add an additional layer of security to emails that contain sensitive information. Protect your data with a passphrase, add forward and print restrictions, and set an expiration date.
On the other hand, you may receive emails with valuable information that you'd like to share internally or outside your organization. You can do so by generating a permalink with additional conditions, like an expiration date and access control.
If you're interested in learning more about each of these features, keep watching this space in the coming weeks! We hope this new and improved version of Zoho Mail delivers an even better experience to our diverse, international user base. Thank you for inspiring us to keep building an inclusive product.
Try out the features mentioned above, and leave your feedback in the comments below!
36 Replies to Stylish, accessible, and secure: Zoho Mail's newest features and enhancements
How can I turn off spelling correction? Even after I turn off autocorrect, the words are still underline in red to mark all incorrectly spelled words.
Hey Soga, please check if any other third-party spell checker or your browser's default spell checker is on. If not, and your problem still persists, write to firstname.lastname@example.org and they'll help troubleshoot this.
Hello! When will these improvements make their way into the other DC, specifically Europe?
Great timing, because we just enabled these changes for the other DCs as well. Some of the features are on the way but you'll now be able to experience the new look and feel.
Can't wait for the Zoho mobile app. Thank you for sharing this.
P.S. The one feature I sorely miss from my other paid email-service provider is its "Email Reminder" option. This option allows you to schedule auto-sent emails to any email address on a regular schedule (daily, weekly, monthly, annually). I'd rather set up such reminders WITHIN the Zoho Mail app rather than having to switch over to the Calendar or Tasks app. It takes too many clicks to switch between apps to get this simple email scheduling done. Thank you for considering this new feature. Also, I ditto Zack's request for being able to insert images inline, though Rambout's comment about file compression and whether the images could be viewed properly by the recipient is a concern.
Hey Lucy! I believe your are talking about sending/scheduling recurring emails at set intervals. Zoho Mail supports that through the recurring emails feature. Do try it out!
Thank you for replying to us individually, Pearlyn! I LOVE my Zoho email! My emailing life improved considerably after I gave up my previous (paid) email service! (Now I just have to let go of Yahoo for the rest.)
I like the night mode toggle! I do a lot of work at night and it does help on the eyes using night mode. I like the changes so far!
We're glad you like them, Norene! :)
What about snooze in mobile app ?
Hey Simon, our mobile team is already working on this, and you can expect it in a few weeks' time. Thank you for your interest. :)
I noticed there is a "scrub" email feature. What does that mean?
Hey Michael! Scrub emails can be used to archive or delete emails from one or more senders in one ago. You can read more here.
Unfortunately I hate the new interface. All the text on my screen – sidebars and message area – is suddenly much bigger, which means less information fits on the screen, and it takes longer to find my folders. Is there some way to reset the text smaller?
Hi Fiona, I'd suggest that you try changing your font settings in Zoho Mail (Settings-> System-> Font size) to match your browser.
You could zoom out (ctrl + -) the page if using it through the browser... I keep twitter at 80% because it's all too big.
Some great updates and looking forward to Tasks on the Android App! You mention SecurePass Email layer, how do we access that? Thanks
Thank you Chris, wonderful to see your excitement! The SecurePass email feature should be out in the next few days. :)
I dont see this securepass function in my mail account, nor any help docs online about it when I google it.
Hello JT! SecurePass and a couple more enhancements will be available in a few days' time. This post is a small summary of what you can try now, and what to look forward in the coming days. :)
One of the functions I hope you will change is that when I'm looking at an email thread, I cannot see the Subject Line in each individual email. I find this frustrating when there's a really long thread. Sometimes people change the subject in the same thread. Sometimes different Subjects show up in the same thread and I don't understand this at all. I would love to just look at the email I'm working on (usually replying to) and see the subject in that individual email. Also, If the thread changes subjects (when people reply to an original email then bring something else up) I would like to change the Subject Line and be able to see it in the email, rather than seeing only the original Subject Line with 5-20 responses. A New Subject Line, even though connected in the same thread, would be helpful. Thanks
Hey Michele! Zoho Mail does work that way- when you switch to a new email, the subject line displays the subject of the email you are currently on. If you are having an issue, please write an email to email@example.com and they'll look into it right away.
I think another really uusefull additin would be the possibility to ''pin'' something at the top of your inbox !
We hear you! We're working on something like this already. :)
I love the new changes, it's subtle but I can tell the interface became sharper and looks good. If I can add my own suggestion, this is something that has always bugged me. When replying to an email, the reply area is small enough where the toolbar doesn't fit all the icons, so it creates a dropdown arrow ("More Options") to show additional toolbar icons. In this expanded toolbar are the image and link buttons specifically. This is very bad in my opinion because images and links are two of the most common things to add to a message! Instead I see things like "LTR" and superscript and line height in the main toolbar, but have to do a dropdown toolbar to find image and link. Those other buttons are rarely ever used, in fact I don't think I've used them at all in years of using Zoho! So then, I would much prefer the most common icons for attachment, image, link, and basic formatting to be always visible in the toolbar as much as possible. And hide less common buttons like code and LTR and superscript and indent and line height, etc, when there isn't enough room. My second suggestion is to simplify adding images to emails. Firstly if we could drag-n-drop images into the compose area and drop them inline, that would be nice. Instead Zoho defaults to attaching them. I rarely attach images, they are usually put inline because I'm showing people how to do things. Gmail will drag them inline by default which I prefer much more than attaching by default. Perhaps a global option about which one is preferred would be best. I prefer dragging/dropping inline but others might prefer the attachment. So because I can't use drag-n-drop, I have to use the toolbar button. This is also over complicated. Firstly because I always have to expand the "more options" arrow to even see the image icon, then in the popup I have to "Click to choose image" and then browse for the image and select it. Then back in the popup I have to switch to "Original" size instead of Best Fit, and then finally click "Insert". This is many clicks just to get an image inline! I think this could be much more efficient by either letting me drag the image directly inline to the message, or just simplify the add image popup. I don't need all these options. Mainly because once the image is placed into the message, we can already edit those options by clicking on the image and we can resize it, click 'Original' or 'Best Fit' etc. All that matters is getting the full size image inline as fast as possible and as few clicks as possible. That would be very helpful when I need to write "how to" emails and put a dozen images in them.
I would like to add that maybe Zoho can have a "context view" across all apps that saves interfaces the way we leave them. Let's say, Zack can move things around to make his desired interface, he can set this interface as default for himself alone.
I ditto what Zack has written. Thank you!
Downside with adding images inline, is that most mail applications then compress and resize the images.. Hving them as an attachment, most time adds it in the original dimensions. Thought i can understand when they need to be attached to certain paragraphs in the email. Idd always describe them by filename, i add the text (FILENAME) in brackets where needed
First of all, thank you very much Zack for taking the time to give us a detailed feedback, explaining your case clearly. We are already working in the exact same direction. A better default organization, and like Bosa says, a customizable interface that lets you choose how your mailbox looks to you, is in our roadmap! We'll take your comments as a validation that we are indeed moving in the right direction. The team is also working on providing flexibility in how drag and drop works. Keep the feedback coming! :)
Your message says "Try out the features mentioned above". How do we do that? Thanks.
Great innovations, really looking forward to see them running. Hopefully you may consider pulling emails, similar as to the expiration date functionality I reckon.
Thank you, Pancho. :) By pulling emails, do you mean recalling sent emails, or is this something else you're talking about?
I think zoho mail (android app) should be available to see also our tasks, we just can see on destkop or web
Glad you asked, Hector. :) We have an exclusive Tasks app coming very soon, that will help you see and manage your work items on mobile too.
óla gente bonita muita saúde a todos ai ,muito obrigado por tanta dedicação ,parabéns tudo de qualidade