Manage Attachments

Table of Contents

Zoho Mail provides multiple options to manage the attachments. You can view the files in Zoho Office Applications like Writer, Sheet, Show, if they are in compatible formats. You can choose to upload the document to the cloud storage of your choice or download them localy. Apart from this, you can use the Attachment Viewer to view all the attachments in a centralized point and access them easily and readily.

View Attachments

When you receive documents, spreadsheets or presentations as attachments in your email, you can view the contents of the attachment using Zoho Writer, Sheet or Show using the View options in Zoho Mail. Most of the regular file attachments can be viewed in the Attachment Viewer. This helps you to view the files anywhere, anytime without depending on specialized software/ hardware. This also highly reduces the need to download and hence helps you to reduce the clutter in your system.

There are options to upload the files directly to the cloud storage of your choice too, for easier sharing and collaboration. 

The following table provides you the list of attachement types and the Zoho Viewer used for the viewing the file on the go. Further you can save these files to Zoho Docs, in case you want to make changes to the received files and send it to someone. 

Attachment TypeView Option
xlsx, xls, sxc, ods, csv, tsvZoho Sheet
docx, doc, sxw, odt, rtfZoho Writer
ppt, pps, odp, sxiZoho Show 
pdf, jpg, jpeg, gif, png, bmp, htm,htmlPreview in Attachment viewer
mp4, mp3, wav, movPlayes in Attachment viewer
icsView in email, Add to Zoho Calendar

Download Attachments

You can download the required attachments to your local system. When you have multiple attachments, you can download all the attachments as zip file. 

Upload to Cloud

Zoho Mail provides you the option to upload the files to Cloud File Service of your choice. For all the emails with attachments, you can use Cloud Uploader to add emails to cloud file management services. You can choose to upload your file to Zoho Docs or Google Drive or even Dropbox. Zoho Mail provides two way integration with all these cloud storage services, which helps you to upload the attachments or add attachments from these services on the move. 

Upload to Zoho Docs

You can directly upload the attachment to Zoho Docs. This helps you to access or share the files from anywhere. This also removes any dependency towards installed software to access or work on such files on the move. 

You can choose the folder to which you want to save the attachment and click 'Add to folder' to upload the file to the Zoho Docs in the particular folder. Once you save the file to Zoho Docs, you can further edit using the Zoho Docs editors or share it with other users using the simple, yet secure features of Zoho Docs.

Upload to Dropbox

Similar to Zoho Docs, you can also upload the attachments to DropBox from Zoho Mail using the Cloud Uploader. You need to authenticate and allow Zoho Mail, the very first time you use Zoho Mail with DropBox. 

You can also add an attachment to your email from your DropBox account. 

Upload to Google Drive

You can upload the attachments to Google Drive, using the Cloud Uploader. You need to authenticate and grant access to Zoho Mail, the very first time you use Google Drive with Zoho Docs.