Zoho Inventory

Help Docs

Purchase Receives

A purchase receive or simply Receive in Zoho Inventory is a document to record the items delivered by your vendor to your warehouses. This is your way of recording the items and delivery notes you have received from your vendors for the purchases made by you.


Purpose of Purchase Receive

Creating purchase receives has the following advantages and uses:


Creating a Purchase Receive

To create a purchase receive:

Pro Tip: You can partially or fully receive the items in a purchase order by choosing the respective option(Receive All or Partial Receive option) from the Receive All drop-down.

Purchase receive creation buttons

New purchase receive page

Pro Tip: Enable the Select/Scan items option to scan the barcodes or manually add the items from the dropdown.

Insight: At the moment of saving, only the items selected in the current state of Select/Scan items toggle will be added to the new purchase receive.

Purchase Order status after creating a purchase receive for all the goods:

Receive All

A Purchase Receive:

Purchase Receive

Important Note:

Purchase receives can only be created from a purchase order.


Converting Purchase Receive to a Bill

To convert a receive into a bill:

Receive to bill


Creating Receives for Billed & Unbilled Items

Zoho Inventory provides you the option to create purchase receives for the items that have been billed in your purchase order. You can then associate these purchase receives with the existing bills. To do so:

Purchase receive creation buttons

Receiving Unbilled Items

The Receive Unbilled items option lists all the items from the purchase order that haven’t been billed and that you are yet to receive from your vendor.

Pro Tip: Enable the Select/Scan items option to scan the barcodes or manually add the items from the dropdown.

Insight: At the moment of saving, only the items selected in the current state of Select/Scan items toggle will be added to the new purchase receive.

Unbilled items option

Receiving Billed Items

Insight: The Select/Scan items option is not applicable here as you cannot manually add the bills.

Billed items option

Receives section in the PO

Purchase Receive details window


Exporting Purchase Receives

To export your purchase receives,

Export Purchase Receives

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