Zoho Sign

Zoho Sign

With this integration, you can include form responses in your Zoho Sign templates, and send them out to acquire digital signatures. You can also track the status of the signature request.

Table of Contents

Integration Set Up

  • Click Zoho Sign under the Integrations tab.
  • Click Integrate.
  • Choose the document from the Template Name dropdown.
  • Under Mandatory Fields, map the Zoho Sign fields with the corresponding form fields.
  • To populate other fields in your document, click the + Add Fields button and map the corresponding fields.

    Note: Only the fields under Prefill by you section of the Zoho Sign template can be mapped with the form fields.

  • Recipients Details

    1. Under the RecipientDetails, select the recipient's Name and the Email by choosing the form fields from the dropdowns. You can also enter the email address manually by clicking the Enter Input Manually option.
    2. If you have already added the recipient's Name and the Email while setting up your Zoho Sign template, you cannot configure them here.
    3. To view all the added recipients of the document, click the RecipientList link.
  • Choose how the document reaches the respondent after the form submission.
  • Once the set up is complete, click Integrate.

Automate Documents

Upon choosing Send the document's link to recipients email, the link of the document will be triggered to be sent automatically to the recipients via email when the form gets submitted. The recipient can further open the document using the link and start signing it. If you later wish to re-send the document, you can send it manually to the entries.

Collect Signatures Instantly

Upon choosing Redirect to Zoho Sign document, the form will be automatically redirected to the pre-filled Zoho Sign document and the respondent can sign it instantly. To perform this, there must be only one Needs to sign recipient added in your template and email address of that recipient should be configured under the Recipients Details.

Send Documents Manually

Upon choosing None. I will send the document manually, no action takes place after the form submission. You must manually choose specific form entries you've collected and send the document to acquire digital signatures.

To do this:

  • After you have set up the Zoho Sign integration, click the All Entries link of the form. Alternatively, you can go to the report of your form and click Entries.
  • Choose the entries you wish to send the document to.
  • Click the Send for Sign button.

Supported Field Types

Zoho Sign fields can only be mapped to specific fields in Zoho Forms

S.NoZoho Sign fieldsSupported form fields
1.Signature     None
2.Initial None
3.CompanySingle Line, Multi Line, Name, Address, Phone, Email, Date, Time, Date-Time, Website, Unique ID, Radio, Multiple Choice, Checkbox, Number, Decimal, Currency, Slider, Rating, Formula, Dropdown, Image Choices, Terms and Conditions.
4.Full NameSingle Line, Multi Line, Name, Address, Phone, Email, Date, Time, Date-Time, Website, Unique ID, Radio, Multiple Choice, Checkbox, Number, Decimal, Currency, Slider, Rating, Formula, Dropdown, Image Choices, Terms and Conditions.
5.EmailEmail, Single Line
6.Sign DateNone
7.TextSingle Line, Multi Line, Name, Address, Phone, Email, Date, Time, Date-Time, Website, Unique ID, Radio, Multiple Choice, Checkbox, Number, Decimal, Currency, Slider, Rating, Formula, Dropdown, Image Choices, Terms and Conditions.
8.Job TitleSingle Line, Multi Line, Name, Address, Phone, Email, Date, Time, Date-Time, Website, Unique ID, Radio, Multiple Choice, Checkbox, Number, Decimal, Currency, Slider, Rating, Formula, Dropdown, Image Choices, Terms and Conditions.
9.CheckboxDecision Box

 

Signature Status

To view the status of the signatures:

  • In the report of your form, click Builder from the top menu.
  • Click Show/Hide Column.
  • Check the Zoho Sign Status box and click Save.
  • Click Entries on the top bar. You can view the status (either Request Initiated, Request Completed or Request Declined) in the Zoho Sign Status column.
    1. Request Initiated: Indicates that the document has been sent out for signatures.
    2. Request Completed: Indicates the completion of the Zoho Sign process.
    3. Request Declined: Indicates that a signer has declined to sign the document.
  • To learn the recipients status, click View Status. You will land in the Documents details view of your Zoho Sign account.

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