Gain Visibility with Informative Reports

(Available in Professional and Enterprise Editions)

If you're an administrator making business critical decisions, you need to have complete visibility of the password management process in your enterprise. Often you might be plagued with questions such as:

  • What passwords can the user access?
  • How many secrets has the user shared and with whom?
  • How many users have changed their passphrase in the last month?
  • How many users have access to this secret?

Zoho Vault provides intuitive reports in easy-to-understand tables and graphs that show up-to-date snapshots about the status and summaries of various activities related to password management. Super-admins and administrators can run these reports and figure out which password management policies need to be addressed at the moment. Zoho Vault provides seven types of reports at present:

  • User Access Report
  • Secret Access Report
  • Chamber Access Report
  • Sharing Reports
    • Shared With Users
    • Shared With User Groups
    • Shared With Outsiders
  • Password Security Analysis Report
  • Unchanged Passwords
  • Password Access Report

User Access Report

Click the Reports tab and select your preferred report to proceed. You can also use the Export option in the GUI and export the reports in the PDF format.

User Access Report

Assume that you want a list of all passwords owned by someone. You also need the list of passwords accessed by them during a specific time period. In such cases, the user access report helps you find information on who has access to what secrets at the moment.

Reports Summary

You can either choose to view the access details of all users or select specific users from the dropdown list. Choosing the All Users option gives you a summary of number of users and a graphical representation of the number of user roles in the organization. The list of users, along with their respective secrets and description, is provided at the bottom of the page. Clicking on specific users gives you a graphical representation of the secrets owned/shared to the user along with a snapshot of the secret access level.

This report will come in handy when someone leaves the organization. You take a report of all the secrets accessed by that user and carry out the reset operation.

Secret Access Report

Consider a situation where you want to know the owner of a password and the list of users who can access that password. In this case, the Secret Access Report helps you identify who has access to a particular secret at the moment.

All Secrets Snapshot

Choose whether to view access details about all secrets or choose a specific secret from the dropdown. Choosing "All Secrets" option gives you snapshots of their accessibility level and the chambers they belong to. A list of all shared secrets along with their access level is provided at the bottom of the page. Selecting specific secrets from the dropdown gives you a snapshot of the summary and its access level.

Chamber Access Report

Let's assume you need information on the chambers and the list of users who accessed them. In this case, the Chamber Access Report helps you get a clear picture of the total number of chambers, shared/unshared chambers, and chamber ownership, sharing, and access details. 

You can either choose to view the access details of all chambers or select specific chambers from the dropdown list. There's also an option to drill down into each chamber and get the list of secrets that are part of that particular chamber and the corresponding ownership and sharing details.

Sharing Reports

There are three types of sharing options available in Zoho Vault: sharing with users, sharing with user groups, and temporarily sharing with an outsider. This section of the report comes in handy when you would like to analyze the various sharing actions performed by the users over a period of time with their colleagues and outsiders. 

Shared With Users

This report gives you an overview of the secrets and chambers that have been shared with different access permissions to different users along with the respective access permissions. You can view the sharing status of all users or select a particular user from the dropdown and view the sharing details.

Shared With User Groups

This report shows you the list of secrets and chambers that have been shared with different access permissions to different user groups along with the respective access permissions. You can either view the sharing status of all groups or select a particular group from the dropdown and view the sharing details.

Shared With Outsiders

This report gives you a summary of the secrets that have been shared by your users with people outside your organization (outsiders). You can view details such as the frequency of sharing and secrets that remain unchanged after being shared with an outsider. From here, you can also take necessary security precautionary actions. You can either view all the secrets that have been shared with outsiders or opt to view secrets shared to a particular outsider using the dropdown.

Password Security Analysis Report

This report analyzes the overall security of passwords organization wide. Enterprise-type passwords of all users can be assessed based on various pre-defined criteria. Passwords found that score low on assessment are labeled as 'weak'. You can alert users to change the weak passwords. This way you can constantly monitor the overall password security assessment score. You can either view the number of weak passwords or select a particular user from the dropdown and view the assessment data pertaining to that user. Read this section of our help documentation to learn more about this report.

Unchanged Passwords

Keeping an eye on passwords that remain unchanged beyond the password age is crucial to organizational security. This report comes in handy to track expired secrets, secrets that are about to expire, and the expiration status of secrets created by specific users .

By default, the password age is set as sixty days in the password policy. You can modify this at anytime. Passwords that remain unchanged beyond this period are classified as expired. Expired secrets will remain intact in Zoho Vault even if you decide not to change them.

Password Access Report 

This report helps you identify who has accessed what passwords from the time the respective passwords were last changed. In addition, this report shows the list of frequently accessed passwords and the users who were most active in terms of password access numbers. You can either view the access details of all secrets or select a particular user and see the list of all passwords viewed by the user from the time the respective passwords were last changed.