Field Types

Field Types

Choose from a variety of form fields to get the right data from your respondents. From simple text boxes to complex formula fields, our form builder has it all. Collect payments, perform calculations, assign a unique ID to each of your forms, and more.

Table of Contents

  All Fields

                     

Basic Fields

Basic Fields lists the fields that your forms will need to collect basic information from your customers.

In the table given below:

  • Field Name: specifies the name of the Fields in Zoho forms.
  • Example: gives an illustration of a real-time form.
  • Description: defines each field and its properties.
  • Validation: form fields can be validated by applying the following conditions.

                - Mandatory makes the field mandatory for the respondents to answer.

                - No Duplicates makes the field accept unique answers from the respondents.

                - Allow Negative Value enables the users to submit negative values for the field.

FIELD NAMEEXAMPLEDESCRIPTIONVALIDATION

Single line text with the specified character limit.

Range: 0 - 255 characters

Mandatory

Text of multiple lines with specified text length.

Range: 0 - 65535 characters

Mandatory

Numbers within a specified range. Choose the number of digits, minimum and maximum values.

Range: 0 - 18 digits

 

Mandatory

No Duplicates

Allows Negative Value

Obtain decimal numbers in a specific format and decimal places.

Range: 0 - 50 digits

Mandatory

No Duplicates

 

Collect name in your forms.

Name elements: Title, First, Middle, and Last.

You can set individual name elements as mandatory.

You can also change their labels.

 

Element-level Mandatory

Collect address in your forms.

Address elements: Street Address, Address Line 2, City, State/Region/Province, Postal/Zip Code, and Country.

You can set individual address elements as mandatory.

You can set a Default Country.

Element-level Mandatory

Collect phone numbers and choose the number format from the Field format dropdown list.

You can include a phone number input confirmation field to let respondents re-enter the phone number for confirmation.

Choose the number of digits, minimum and maximum values in Range.

Range: 5 - 15 digits

You can allow the entry of special characters (+, -, (), and space.) Special characters are excluded from the digit count as set in Range.

 

Mandatory

No Duplicates

Include phone input confirmation

Allow only numbers

Get an email address from the users using this field.

You can include an email input confirmation field to let respondents re-enter the email address for confirmation.

 

Mandatory

No Duplicates

Include email input confirmation

Obtain a date within the specified range. Choose Autofill Date of Response to make the initial value to be the current date.

Configure customized date settings. 

Mandatory

No Duplicates

Get time values in the desired time format and the minute intervals. Choose Autofill Time of Response to make Initial Value the time.

Mandatory

No Duplicates

Record both date and time within the specific ranges. Choose Autofill Date-Time of Response to make Initial Value the current date and time.

Mandatory

No Duplicates

 

 

 

 

Allow users to indicate their agreement to an option. Also, you can set a default status in the decision box.

Mandatory

Insert a dropdown list in your forms. Add as many choices as you want, and alter the choice label as you wish.

In the dropdown list, you can also create multiple groups and group the choices under each group.

 

 

Mandatory

Get a single answer from a list of choices. Choose the number of choices, choice labels, and customize the field appearance from Show data in the dropdown.

To change this field as a dropdown list, choose Dropdown from the Field Type dropdown box.

Mandatory

Get a single answer from multiple choices. Choose the field size, number of choices, and alter the choice label. Also, specify the choice limit.

Mandatory

Get multiple answer choices from a list of options. Specify the field type, number of choices, and alter the choice labels.

Customize field appearance from Show data in the dropdown list. To change this field to multiple choices, choose Multiple Choice from the Field Type dropdown box.

Mandatory

Capture website address in your forms using this field.

Mandatory

Get the exact payment amount and specify the currency. Choose the decimal format and the decimal point numbers.

Range: 0 - 50 digits

Mandatory

No Duplicates

Accept multiple files from users. By default, files of all formats can be uploaded into the field. If you want to accept files only of the desired format, enter the format in Allowed File Type.

Choose the number of files (both minimum and maximum) that can be uploaded and specify each file's minimum and maximum size.

Choose to select the file upload size limit in KB or MB.

File Upload Limit: Up to 5

Maximum size allowed: 20 MB/20480 KB

Mandatory

Allow your users to upload an image using this field. You can specify the image type, size, default camera mode, and timer options.

Image Upload Limit: Up to 5

Maximum size allowed: 20 MB/20480 KB

Click here to learn more.

Mandatory

Create new sections in your form. Enter the required field label.

 

Create multi-page forms using this field. Enter page title and the field navigation from the Navigation Options.

 

Insert a slider for rating. Specify the minimum and maximum ranges.

Mandatory

Allow different types of ratings in your forms. Choose from our different rating types and count.

Mandatory

Add a description to your forms with a text of any font, style, and color with any alignments. Insert hyperlinks and images.

 

The Unique ID field will not be visible to the respondent.

Track form submission through a unique identifier. Customize it by entering the starting number, prefix, and suffix values. 

Field values can also be prefixed or suffixed. 

Click here to know more. 

 

 

Advanced Fields

The advanced fields allow you to collect Payments, capture digital signatures, and more.

In the table given below:

  • Field Name: specifies the name of the Fields in Zoho forms.
  • Example: gives an illustration of a real-time form.
  • Description: defines each field and its properties.
  • Validation: form fields can be validated by applying the following conditions-
    • Mandatory -  This validation makes the field mandatory for the respondents to answer.
    • No Duplicates - This validation makes the field accept unique answers from the respondents.
    • Allow Negative Value - This validation enables the users to submit negative values for the field.
FIELD NAMEEXAMPLEDESCRIPTIONVALIDATION

Accept online payments using our payment options. Enter the field label and choose the payment type.

 

Use this field to add new records, update existing records, or add records to related lists in Zoho CRM.

 

Perform calculations in your forms automatically using this field.

Mandatory

 

 

 

                                        

 

 

 

 

A Subform is a secondary form inside the main form. You can set limits to the number of entries here. 

Click here to know more.

 

 

Get a single answer from multiple choices. Customize the rows and columns and choose Choice Type.

 

Supported Layouts: Radio, Checkbox, Dropdown, and Textbox

Mandatory

Introduce images as choices for your questions. Upload the images and specify the image label and value.

You can change the size of an image.

 

Accept signature from users in digital form.

Mandatory

 

 

Using this field allows responders to abide by terms and conditions set by you. Enter the terms and conditions under the Terms tab. Frame the declaration statement under the Declaration tab.

The Status of Consent symbolizes the user's agreement or disagreement with the stated terms. Click here to learn more.

Mandatory

Field Properties

Under the Properties pane, you can choose to add the following conditions and customizations to your fields:

Field Label:

A field label will appear in the live form to denote the label for a field. It is also used while configuring formulas, integrations, conditional workflows, and more while building a form. You can also customize field labels to make the form filling experience better for your respondents.

Dynamic Field Labels: You can make personalized interactions with your respondents by customizing a field label. These customized labels will appear in the live form to your respondents. You can add another field label and rich text to your field label. 

To do this:

  1. Click Rich Text in the top-right corner of the field label under Properties.

  1. You can apply the basic text formatting in the pop-up and include other field labels dynamically by clicking theicon. The response for a configured field in the field label will automatically appear in the live form as a respondent fills the form.​

Note: 

  • Only the fields configured above the field for which you are customizing the label will be shown in the Field Labels list.
  • To avoid data abuse while collecting responses, rich text field label prefilling is not supported when the values are passed using Field Alias for the following field types: Name, Address, Dropdown, Radio, and Single Line.
  1. Click Done.
  2. A Reference Label, which acts as a field identifier, is available under Properties. You can define a custom label for the field and refer to this identifier when configuring settings, integrations, and other workflows. The reference label will not appear in the live form.
  3. You can Edit or Delete the customized field label. Upon deletion, the Reference Label will become the field label.

Note:

  • You can include only up to 3 fields in a customized Field Label.
  • A customized Field Label cannot just be a value entered in another field. It must include some additional text to complete a question.

Instructions:

  • Specify instructions or hints for your field. The instructions will be italicized, and it appears below that particular field.

Validation:

  • Select Mandatory to make the field mandatory for the respondents to answer.
  • Select No Duplicates to accept unique answers from each responder.

Note: For Name and Address fields, you can select the Mandatory option for each subfield using the check box under field properties.

Visibility:

  • Choose Hide Field to hide a field from the respondents.
  • Choose Disable Field to deny your respondents from entering data in the field.

Note: For Name and Address fields, you can click the eye-icon​ near a field element to remove that particular element from your form.

Privacy:

  • Select Mark as personal to prompt users about data sensitivity when setting up certain configurations in the form.
  • Select Encrypt to prompt users about data sensitivity when setting up certain configurations in the form. Also, hide the data while printing and downloading reports. Click here to learn more.​

Assign Values for Dropdown, Radio, Multiple Choice, and Checkbox Fields

When you add a choice based field to your form, you can assign values (Numeric, text) to each choice.

To do this,

  1. Add a choice based field to your form.

  2. Under Properties, go to Advanced > Assign Values.

  1. In the pop-up, select the value type. You can choose between Numeric, Text, or a combination of both values.

  1. Enter values for each choice and click Assign Values.

Note

  • The Numeric values assigned to the respective choices can be used while performing calculations using the Formula field.
  • Both the Numeric and Text values assigned to the respective choices can be used while configuring the Email Notification templates or Thank You page redirection under Form Settings and Form Rules.

Group Choices

You can group your choices in the Dropdown field. 

To add group choices:

  1. Add a Dropdown field to your form.

  2. Under Properties, go to Advanced > Group Choices.

  1. In the Group Choices pop-up, specify the names of the groups and the choices.

  2. Alternatively, you can choose to add your choices in bulk by clicking the  icon.   

  1. In the popup, enter each choice in a new line, or use a comma separator between the choices.

  2. Check the Replace existing Choices checkbox if you want to replace the already existing choices and click Done.

  3. To add more groups, click the  icon, then repeat the steps above to import choices under each group.

  4. Click Save.

Now the groups, along with their choices, will be displayed in the Dropdown field.

Note:

  • There must be at least one choice under a group, and each group name must be unique.

  • You can also configure rules to work with group choices. Click here to learn more.

Image Upload

Using this field, respondents can capture an image using their smartphone or upload images from their gallery to a form.

  1. Drag and drop the Image Upload field from the Basic Fields.

  2. Enter the name of the field in Field Label.

  3. Specify the minimum and the maximum number of image uploads allowed under the Image Upload Limit.

  4. Specify the minimum and maximum allowed size of the image under File Size.

  5. Choose the allowed formats of images under Allowed File Type.

  6. To make this field mandatory, check Mandatory under Validation.

  7. Under Visibility:

- Choose Hide Field to hide a field from the respondents.

- Choose Disable Field to prevent your respondents from entering data in a field.

  1. To ensure the respondents' data is kept secure, select Mark as Personal and Encrypt under Privacy. To learn more about the privacy features, click here.

  2. Choose one of the following options under Default Mode to restrict which camera users can use to take pictures for the field:

- Front Camera to allow users to shoot pictures with the front camera.

- Rear Camera to allow users to shoot pictures with the back camera.

  1. To allow users to upload pictures from their gallery, check Use Photo Gallery.

  2. To allow users to shoot pictures in both front and back camera mode, check Switch between Camera modes.

  3. To set a timer, check Use Timer.

Unique ID

Using this field, you can add a unique identification to each form entry. You can add another field label to the Unique ID as a Prefix or Suffix. In this case, the value entered upon submission gets added to the Unique ID. 

Note: 

  • Unique ID field supports a maximum length of 250 characters only. In case the prefixed or suffixed field value's entry makes the character count exceed the maximum length, the Unique ID will be trimmed to 250 characters. 

  • Fields supported to be added as Prefix or Suffix are as follows: Single Line, Number, Decimal, Phone Number, Name, Address, Date, Date-Time, Currency, Slider, Rating, Time, DropDown, Radio.

 

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