Creating Invoices | Online Help - Zoho CRM

Creating Invoices

In Zoho CRM, you can create invoices by entering data in the Invoice details form.

Note
  1. Some of the standard fields may not be visible or editable depending on your organization business process.
  2. In case you want to add or modify fields, please contact your System Administrator for more details on the usage of other fields.

Create Invoice Individually

You can create invoices individually by:

  • Filling in the details in the invoice creation form.
  • Cloning the invoices with a few changes in the existing invoice details.

To create invoices individually

  1. In the Invoices module, click [Create Invoice icon].
  2. In the Create Invoice page, enter the invoice details.
  3. Under the Product Details section, click Add Line Items
  4. In the Choose Products popup, type in at least one character of the Product Name or Product Code to search for the desired product and choose it from the drop-down. The only way to add products is by choosing them from the drop-down. You cannot add them otherwise. Also, the search results are affected by words seperated by a space. For example, typing "P" will bring up "i pad", provided the product name is stored as "i pad" (as two words). If it is stored as "ipad", typing "p" will not bring up the product. To bring this up, you must type "i”.

    To know more about a product listed in the drop-down, point your mouse to the Info icon next to the product.
  5. Enter the desired quantity for the chosen product.
    For more info on the stock quantity of the chosen product, point the mouse to the Info icon next to quantity text box.
  6. Add more product lines as required by clicking the Add another line link.
    Note that you can add up to 200 line items in an invoice.
  7. Once you have added all product lines, click Add Products to add them to the invoice. All the details required for the chosen line item (including taxes, price book discounts and product description for the chosen product) will be populated automatically.

    Simply drag and drop line items if you wish to reorder the product lines.To view the Product Quantity and Unit price, point your mouse to the Product Name/Product Code. To view Total after Discount, point your mouse to Discount.

    If you wish to add the list price from an associated price book, click on the Price Book Look Up icon to browse and select the desired price book.
  8. To edit the details of a line item, click on the Edit icon that appears when you point your mouse to a value such as tax or discount. Editing a value changes any related values automatically.
  9. Click Save.
Note
  1. The Product Details section is not customizable. If you wish to add any other details in the section such as Billing info, that is not possible.

To clone invoices

  1. In the Invoices tab, click a particular invoice that you want to be cloned.
  2. In the Invoice Details page, click [More icon] and select Clone from the drop-down options.
  3. In the Clone Invoice page, modify the required details.
  4. Click Save.

Associate Invoices with Other Records

You can associate an invoice with the other records such as, activities, attachments and notes.

  • Open Activities: To add tasks and events related to invoices.
  • Closed Activities: To display the completed activities.
  • Attachments: To attach documents.
  • Emails: To view email messages.

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION





                        Still can't find what you're looking for?

                        Write to us: support@zohoforms.com

                                                                       
                            



                            






                                  You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                      Manage your brands on social media

                                        Zoho Desk Resources

                                        • Desk Community Learning Series


                                        • Digest


                                        • Functions


                                        • Meetups


                                        • Kbase


                                        • Resources


                                        • Glossary


                                        • Desk Marketplace


                                        • MVP Corner


                                        • Word of the Day


                                          Zoho Marketing Automation

                                            Zoho Sheet Resources

                                             

                                                Zoho Forms Resources


                                                  Secure your business
                                                  communication with Zoho Mail


                                                  Mail on the move with
                                                  Zoho Mail mobile application

                                                    Stay on top of your schedule
                                                    at all times


                                                    Carry your calendar with you
                                                    Anytime, anywhere




                                                          Zoho Sign Resources

                                                            Sign, Paperless!

                                                            Sign and send business documents on the go!

                                                            Get Started Now




                                                                    Zoho TeamInbox Resources



                                                                            Zoho DataPrep Resources



                                                                              Zoho DataPrep Demo

                                                                              Get a personalized demo or POC

                                                                              REGISTER NOW


                                                                                Design. Discuss. Deliver.

                                                                                Create visually engaging stories with Zoho Show.

                                                                                Get Started Now







                                                                                              You are currently viewing the help articles of Sprints 1.0. If you are a user of 2.0, please refer here.

                                                                                              You are currently viewing the help articles of Sprints 2.0. If you are a user of 1.0, please refer here.



                                                                                                    • Related Articles

                                                                                                    • Creating Inventory Templates

                                                                                                      With the Zoho CRM - Inventory Templates functionality, you can customize the Quote, Purchase Order, Sales Order and Invoice print layout as per your business requirements. As part of the template customization, you can change the fields in the print ...
                                                                                                    • Inventory Management

                                                                                                      Zoho CRM extends beyond the traditional sales related functions and supports complete sales cycle management by integrating Inventory Management features. This allows businesses to manage their pre-sales and post-sales accounting activities in a ...
                                                                                                    • Working with Invoices

                                                                                                      Once the sales stage reaches its final phase you may start working on the payment procedure. In this regard an Invoice plays a vital role, which is important for both Sales and Accounting purposes. An invoice is a bill issued by the vendor to the ...
                                                                                                    • Standard Fields in Invoices

                                                                                                      Following are the list of Zoho defined standard fields available in the Invoices module: Field Name Description Data type Maximum Limit Invoice Owner Select the name of the user to whom the invoice is assigned. Lookup   Subject Specify the name of ...
                                                                                                    • Understanding Inventory Template Builder

                                                                                                      Components of Template Builder The template builder is made up of various components that can be dragged and dropped on to the template. Header and Footer Header and footer are available at the beginning and the end of the template. You can add them ...
                                                                                                      Wherever you are is as good as
                                                                                                      your workplace

                                                                                                        Resources

                                                                                                        Videos

                                                                                                        Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                        eBooks

                                                                                                        Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                        Webinars

                                                                                                        Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                        CRM Tips

                                                                                                        Make the most of Zoho CRM with these useful tips.



                                                                                                          Zoho Show Resources