How Zoho Books Works

Zoho Books is cloud-based smart accounting software which takes care of all your accounting needs. To fully understand how Zoho Books works, go through modules below in the given order.

Accessing Zoho Books

To access Zoho Books, you’ll have to sign up for the free 14-day trial period during which you can test the product for free. The free trial version of Zoho Books contains all the features that are available in Zoho Books. If you are already a registered user, then you can directly log in to Zoho Books. Learn more.


After your free trial expires, you can subscribe to any one of the paid plans to continue using Zoho Books. Learn more.

Migrating from another software

If you are migrating from another software to Zoho Books, you would need to import various modules such as the opening balances, items, customers, vendors, and sales and purchase transactions. Learn more.


The Dashboard will give you a clear picture of your company’s finances. It gives you an overview of the Total Receivables, Total Payables, Cash Flow, Income & Expense, Top Expenses, Projects, and Bank & Credit Cards. Learn more.

Opening Balances

Before you start accounting with Zoho Books, you would need to import the closing balances of your previous financial year as the opening balances for the current year. Learn more.

Customize your Zoho Books account

Set up Zoho Books as per your business needs. Learn how to update your email address and password, change the theme of your organization, change the default organization, and various other functions in Zoho Books. Learn more.


Items are the goods or services in your organization. Add or import items and price lists into Zoho Books. Learn more.

Customers & Vendors

Add your customers & vendors in Zoho Books to create various sales and purchase transactions for them. Learn more.

Start Invoicing

Create and send invoices to your customers. Receive payments for all the invoices online or manually mark them as paid. You can track all the payments received in different accounts and also record partial payments for invoices. Learn more.

Sales transactions

Create different sales transactions for your customers, such as:

Purchase transactions

Create different purchase transactions for your vendors, such as:


The Accountant module takes care of all accounting-related aspects in Zoho Books. This module consists of:


Configure general and module-specific settings of your organization. You can configure Users & Roles, Currencies, Templates, Reminders, Reporting Tags, Automation, Data Backup and Domain Mapping. Learn more.


With the Banking module, you can learn how to set up your bank or credit card account in Zoho Books, receive bank feeds, reconcile transactions, and perform various other banking operations. Learn more.

Transaction Approval

Transaction Approval allows you to verify and approve the transactions that your employees create in Zoho Books. You can choose which users get access to this module by giving them the required level of access. Learn more.

Time Tracking

The Timesheets module is for businesses that charge their customers based on the time spent in finishing a project. Record time using timesheets and bill your customers for the projects you create for them. Additionally, the Customer Approval allows you to get your time entries verified and approved by the clients you’re working for. Learn more.


The Documents feature in Zoho Books will help you streamline and store all your documents in one place. You can upload any document like receipts and attach them to transactions like expenses or bills. Learn more.

Customer Portal

The Customer Portal allows your clients to keep track of all the transactions that have taken place between them and your business. Bid goodbye to lengthy emails and collaborate efficiently. Learn more.


Zoho Books can be integrated with various third-party apps as well as its own apps like Inventory, CRM, etc. You can also integrate Zoho Books with multiple payment gateways to receive payments from your customers. Learn more.

Web Tabs

Web Tabs are similar to browser tabs, but accessible within Zoho Books. It enables you to access web pages or applications that provide you with an embed URL, to be embedded within other applications. Learn more.


Pay your vendors by writing and printing out a check directly from Zoho Books, ensuring a secure form of payment. Learn more.


The Reports module in Zoho Books contain 40+ reports related to your business, accounting and taxes. Learn more.

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