G Suite Integration
Zoho Books is integrated with G Suite to make bookkeeping more powerful with more tools at your disposal. With this integration, you get the best of Zoho Books’ powerful accounting tools combined with Google’s varied collaboration, storage, communication products, and services.
With just a single sign-in and seamless integration, this will make it very easy for you to access all your transactions in Zoho Books when logged into G Suite.
Note: App’s use of information received, and App’s transfer of information to any other app, from Google APIs will adhere to Google’s Limited Use Requirements.
In this document, you will be learning about the following,
- Prerequisites to set up the integration
- Install Zoho Books apps in G Suite
- Import Users
- Import Contacts
Prerequisites to set up the integration
- You must have a G Suite email address (which is different from that of your Gmail email address).
- This email address should be the same as the one used to log into Zoho Books. Have a different email address?
Installing the Zoho Books app in G Suite
- Login to your G Suite account with your credentials.
- Click on Apps to manage your G Suite and its settings.
- Click on Marketplace Apps in the screen that follows.
- This page will list all the apps installed for your account. Click on the + icon and search for Zoho Books. Click on + INSTALL APP to install the app into your G Suite account. Once the application has been installed, scroll through your application list and click on Zoho Books.
- Click on the Launch this app icon on the top right corner of the screen to open Zoho Books.
You will now be asked to either create a new organization or link an existing organization in Zoho Books with your G Suite account. Click here to know more about how to create a new organization in Zoho Books.
You have the option to import from your G Suite Users into Zoho Books. You can do so by following the steps below,
If you are logging in for the first time:
If you are logging into Zoho Books using G Suite for the first time, you will be taken to the setup screen where you can import your users and assign them a role such as Staff or Admin in your Zoho Books organization,
Select the users you wish to import by selecting the check-box against each name and click on the Add user now button. Your G Suite account users would now be imported into Zoho Books.
P.S: Please note that your users would be marked Inactive by default once they have been imported into Zoho Books. You will have to navigate to Gear Icon-> Users, hover your cursor over a user and select Mark as active to activate the user.
If you have already logged into Zoho Books:
Click on the Gear icon and select Users and click on the Import G Suite Users button. Once the users have been imported select or type the email address from the “Choose email from Gapps or Add manually” drop-down.
Select the user from the drop-down and assign a Role for the user you wish to invite. Finally click on Send to finish.
You have the option to import contacts from your Gapps account into Zoho Books. You can do so by following the steps below,
If you are logging in for the first time:
If you are logging into Zoho Books using G Suite for the first time, you will be taken to the setup screen where you can import your contacts,
Select the contacts you wish to import by selecting the check-box against each name and select on Import Contacts. Your Google contacts would now be imported into Zoho Books.
If you are already logged into Zoho Books:
Navigate to the Contacts module. Click on the menu icon on the top right corner and select Import Contacts from G Suite from the drop-down.
In the screen that follows, you will be asked to select the contacts you wish to import from G Suite into Zoho Books. Select the contacts from the list and confirm by clicking on the Continue to Import button.
Your contacts would now be imported into Zoho Books.
Updating a contact in Zoho Books:
If you wish to update the details of a contact that already exists in Zoho Books, navigate to the Contacts module and click on the contact you wish to update. Click on More on the right most corner and select Fetch this contact from G Suite from the drop-down.
Click on Reimport to confirm your actions in the pop-up that follows.