Business Overview

The Business Overview section consists of three reports:


Profit and Loss

This report is a comprehensive summary of all the profits and losses that you’ve made in your business during a specific period of time. It also contains the summary of your operating and non-operating expenses.

To view this report:

Let us take a look at the different sections that this report contains:

Operating Income
Money that you’ve received from all the sales transactions between your customers and your organisation.

Cost of Goods Sold
All the costs incurred in buying or manufacturing the goods that you sell to your customers.

Operating Expense
These are the expenses incurred in your business. While recording any of your expenses, if you’ve selected an Expense account to track them, it’ll be displayed here. 

Some expense accounts in Zoho Books include Advertising & Marketing, Meals and Entertainment, Automobile Expense and Lodging.

Non Operating Income/Expense
These are income or expense are incurred by activities in an organisation which are not part of its business operations.

For example, the dividends a business has received. Also, a non-operating expense would include loss in a currency exchange. 

Profit and Loss

Note:

  • You can click any account in the report to view its drill down summary.
  • All the values are generated based on the time period that you’ve set.

To customise this report:

Customize Report

You can customise the report based on the following filters:

Filters Description
Date Options Select the time period for which you want to generate the report. This can be for a current or previous period/year. You can even set a custom time period of your own.
Compare With Compare the report with previous period(s) or year(s).
Report Basis Accrual: Values are generated when the transactions are created.
Cash: Values are generated when they receive the cash.
Year To Date Compare this report with the report generated from the beginning of the financial year to this date.
Reporting Tags Filter your reports based on the reporting tags that you have created.

Customize Report


Cash Flow Statement

This report contains all the money that is flowing in and out of your organisation from different sources like operations, investments and financing.

To view this report:

Let us take a look at the different sections that this report contains:

Cash Flow from Operating Activities
The business activities carried out by an organisation are called operating activities. Money that is coming in from such activities is recorded under accounts such as Net Income, Accounts Receivable and Inventory Asset.

Click any of the sub-fields to view a drill down of any account.

Cash Flow from Investing Activities
As a business, you would be looking to invest in various assets for its smooth functioning. Cash flow resulting from such activities will be displayed here.

For example, buying stationery, furniture for a new branch of your office. 

Cash Flow from Financing Activities
Sometimes, you might want to raise funds for your organisation or clear up any pending debts or loans. You can create transactions for any such activities in Zoho Books for them to reflect in your accounts. 

In Zoho Books, you can record such transactions in the Banking module under a bank.

Net Change in cash
Sum of the cash flow from operating, investing and financing activities.

Cash Flow Statement

Note:
You can click any account to view its drill down summary.

To customise this report:

Customize Report

You can customise the report based on the following filters:

Filters Description
Date Options Select the time period for which you want to generate the report. This can be for a current or previous period/year. You can even set a custom time period of your own.
Compare With Compare the report with previous period(s) or year(s).
Year To Date Compare this report with the report generated from the beginning of the financial year to this date.
Reporting Tags Filter your reports based on the reporting tags that you have created.

Customize Report


Balance Sheet

The balance sheet is a statement that summarises the balance of money in all the accounts under various categories like assets, liabilities and equities in your organisation.

To view this report:

Let us take a look at the different accounts that this report contains:

Assets
Value of all the assets in your organisation. Some of the asset accounts in Zoho Books include:

Liabilities & Equities
All the liabilities and equities that are recorded in your organisation. Some of these accounts include:

Balance Sheet

Note:
You can click any account to view its drill-down summary.

To customise this report:

Customize Report

You can customise the report based on the following filters:

Filters Description
Date Options Generate a report for ever month year and other time intervals or set a custom time period of your own.
Compare With Compare the report with previous period(s) or year(s).
Report Basis Accrual: Values are generated when the transactions are created.
Cash: Values are generated when they receive the cash.
Reporting Tags Filter your reports based on the reporting tags that you have created.

Customize Report


Horizontal Balance Sheet

A balance sheet is a statement that shows the financial position of an organisation by detailing the balances of all the assets, liabilities and equities. It follows the accounting equation Assets = Capital + Liabilities

The horizontal balance sheet is one where the financial details of your organisation is listed side-by-side as opposed to the traditional format which lists the details one below the other. You will be able to find the Assets on the right and the Liabilities & Equities on the left hand side of the statement. This balance sheet displays the balances only for one particular year whereas the vertical balance sheets allow you to compare your balances from previous years as well. 

Note: This report is available only for the Indian Edition of Zoho Books.

To view this:

Horizontal Balance Sheet

The horizontal balance sheet contains the details of the following:

Assets: Current Assets (Cash, Bank and other current assets), Fixed Assets and Other Assets.  Liabilities and Equities: Current Liabilities, Other Liabilities and Equities. 

To customise this report:

You can apply the following filters to customise the report: 

Filters Description
Date Options Select the period for which you want to generate the report. This can be for the current or previous period/year, custom date or today.
Report Basis Accrual: Values are generated when the transactions are created.
Cash: Values are generated when they receive the cash.
Zero Accounts Mark the checkbox near Include accounts with zero balance to run the report with zero balance accounts.
Customize Balance Sheet

You can view your report and even print it by clicking the Print icon in the top right corner of the page. 

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