Transaction Rules

Using Transaction Rules, you can automate the categorization of the bank feeds. The transaction rules feature in the banking module will help you to identify a bank transaction and categorizing it under the criteria provided by you.

Add a new Transaction Rule

To create a new Transaction Rule:

Transaction Approval Transaction Approval Transaction Approval

Now you can enter the criteria for which you are looking to categorize transactions. For both deposits and withdrawals, you can select from,

Fields Descriptions
Payee The name of the person or organization with whom the transaction would happen. This should match with the name that appears in the feeds.
Description Description can be a note or info about the transaction that is to be recorded.
Reference Number The number with which a transaction is referred. It can either be an automatically generated sequence or manually recorded.
Amount The amount you wish to have in the transaction.

For types such as Payee, Description, Reference Number, the matching criteria will be given in the next box as is, contains, starts with, is empty.

Options Description
Is The payee name, description or the reference number should be exactly matched with the same name as what is given in the criteria to the transaction.
contains The payee name, description or the reference number can contain any part of the criteria in the transaction.
starts with The payee name, description or the reference number in the transaction should start with the entry given in the criteria.
is empty The payee name, description or the reference number should be empty.

For the Amount type, the matching criteria will be, = : Equal to > : Greater than >= : Greater than (or) equal < : Lesser than <= : Lesser than (or) equal

Fields Description
Record As For Deposits: On selecting the Apply To option as Deposits, you can record your transactions as per the options given under Record As drop down. For Withdrawals: On selecting the Apply To option as Withdrawals, you can record your transactions as per the options given under Record As drop down.
Account The account in which the transactions need to be routed. The accounts shown in the Account drop down.
Paid Via You can select the payment mode from the drop down.
Reference Number Select the Use Value from Bank Statement to automatically detect the reference number. If you wish to manually enter the reference numbers, select Enter Manually.

Edit a Transaction Rule

To edit a transaction rule,

Delete a Transaction Rule

To delete a Transaction Rule,

Warning: Once deleted, the rule details will be removed from Zoho Books permanently and cannot be retrieved. However, the transactions that were categorized based on the transaction rule will not be affected.

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