If your employees regularly incur mileage expenses, you can add the mileage rates of your organization based on which the mileage expenses can be calculated. To set mileage rates:

  1. Click Admin View.
  2. Go to Settings on the left sidebar.
    Click the Gear icon at the top right side.
    Set up Mileage
  3. Go to Policies under Users and Control.
    Set up Mileage
  4. Click the policy for which you want to set up mileage rates.
    Set up Mileage
  5. Navigate to Mileage.
  6. Select a default mileage unit (km/mile) with which mileage can be calculated while recording a mileage expense.
  7. Select a default category (Fuel/Mileage expenses) for the mileage expenses. This category will be shown by default when users create a mileage expense.
  8. If the mileage rates in your organization are vehicle specific, you can add the vehicles used in your organization and associate appropriate mileage rates with it. Click + New Vehicle and add the vehicle details. The vehicles you add will be common to all policies.
    Set up Mileage
  9. You can add the mileage rates of your organization. Click + New Rate.
    Set up Mileage
  10. Provide a start date and a mileage rate for the vehicle to which the mileage rate applies. The mileage expenses you record after the start date will be calculated using this mileage rate.
  11. You can also create a default rate (created without specifying a date). Default rate will be applicable for mileage expenses that are recorded before the initial start date.
  12. Click Save.

Now, mileage expenses will be calculated using the set mileage rates.
Set up Mileage

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