Having spent a lot of resources on manual recording of employee expenses, MakeMyTrip began the hunt to look for an application to manage our T&E process more effectively. We always wanted a tool with a better user experience. We came across Zoho Expense which provided us with custom solutions for all our business requirements like the custom limits and approval flow. It’s been 2 years since we started using Zoho Expense and it has always excelled in offering a seamless expense reporting experience for our employees. The new version of Zoho Expense has a revamped dashboard that offers powerful insights on the data that we need for our expense reporting process which has helped us optimize our spend.
Manager HR, MakeMyTrip
Established in 1975, IFFCO is an international group that manufactures and market a well-integrated range of mass-market food products, related derivatives, intermediates and services. With its business spread across 33 countries, it was a challenge to manage employee spend and expense reporting across our multiple office locations with disparate solutions. We found Zoho Expense as a very powerful and flexible tool which allows us to accommodate many different expense policies and compliances in respect to many different countries' regulations. We started using Zoho Expense across our whole IFFCO group for Travel and Expense Management as one of the key aspects to keep control on spends.
The Trips module has allowed us to easily manage travel requests and costs associated. We were able to easily integrate Zoho Expense with the existing ERP system that we were using. This made the whole process of expense and reimbursement fully automated. We started saving a significant amount of time compiling reports using the informative dashboard, which gives us a detailed breakdown of our global spending.
Director ERP & Digital Transformation, IFFCO Group
We switched our expense management to Zoho just in time before the lockdown. The digital transformation of organizational expenses for staff across the country ensured that the expense booking was seamless. The hassles and inconvenience of manual expense processing (not to mention the error % involved) has been overcome by Zoho's easy interface and round-the-clock accessibility through the mobile application. Our staff can now submit their claims anytime, anywhere and managers can approve these almost instantly with complete visibility and transparency. With a high possibility for customization, and professional handholding and support from the Zoho technical team, our digital transformation journey has been a success.
Head - Grants & Finance, LEAD at Krea Univesity
At Greenlight Group, we were using Expensify as our expense reimbursement software for certain sections of employees. However, with growing geographical spread and the resultant rise in employee count, the Group needed a unified expense reimbursement tool. We needed convenient software that would be easy for our staff across different countries to understand. We had initially implemented Expensify across the Group, but gradually realised that it was not cost effective. So, we started evaluating other expense management options that would best fit our company. We came across Zoho Expense, and realised it was the perfect expense management software we were looking for. Since Zoho Expense is user-friendly, it didn’t take us much time to learn the workings of the product.
The mobile application of Zoho Expense with its added advantage of autoscanning and uploading receipts saved us a substantial amount of time. Setting up expense limits as per our company policies helps us in our finances. Our corporate credit cards were directly linked with all Indian cards, making it easier for our cardholders to claim their expenses. Also, Zoho Expense had a direct integration with SAP, which saved time and energy for the finance team in accounting the expenses.
Assistant Finance Controller, Greenlight Planet Inc.
We are a small sales company, and we have 12 employees out in the field. We were excited when we discovered Expensify—it made expense reporting a lot easier. The possibility of snapping pictures of receipts and assembling them into an expense report was a welcome novelty. We were even more thrilled when we came across Zoho Expense that integrates with Zoho Books. An important step of pushing the expenses into our accounting system has become a breeze because we no longer have to import expenses manually, as was the case with Expensify.
All the approved reports from Zoho Expense are transferred to Zoho Books in their respective categories automatically, saving us from manual work. Zoho Expense’s mobile application made it much easier with the receipt autoscan feature, where a picture of the receipt is taken hassle-free and attached to the expense report. The mobile application also helped us communicate with the submitter easily in case of any queries regarding the expense submitted. The reports could be re-submitted without any inconvenience. Zoho Expense’s interface is very intuitive, so we learned the product very quickly. With 12 people out in the field, we are happy to run our business and process our expenses in a straightforward manner without having to maintain expensive software.
Office Manager, Maintecx
Try @ZohoExpense. Have used them extensively both personally as well as for my startup. They are economical compared to others & having the app is a boost.
Zoho Expense has done an excellent job making their software more efficient and intuitive. It is as simple as taking a snap shot of your receipt, hitting upload and filling in the details. Whether you do that on your mobile device or upload invoices right from your computer, it's so simple that anyone can do it. In our case, we have two organizations - Zoho Expense has made it very simple to switch between one and the other. Zoho Expense is always adding new features to make the process even better. The admin can customize the app to fit their organization - the customizations are endless. When it comes to submitting reports to our accountant, it just takes one click, and it's done. After trying several expense report apps, I highly recommend Zoho Expense.
BeyondMeasureMarket.com / MapMinistry.org
Zoho expense is a good tool. It is helping us to manage expense records in a seamless manner. In our line of business where international business travel is routine, Zoho expenses has helped us to create a paperless and fully traceable process. It is great value for money and extremely user-friendly!
COO, Sarla Advantech Pvt. Ltd
Our organization has been using Zoho Expense since 2016, and this online expense reporting software is very simple and friendly to use with a clean UI. I have requested for a couple of enhancements to adapt to the evolving reporting needs of our LAC users, and the Zoho team has worked it out for me immediately answering quickly and efficiently all the requests and questions that I may have. Definitely, the customer support team deserves a special mention! So far, I have created 7 different accounts for LAC markets, and the configuration process has been very straight forward, making a pleasant experience to work with at a very convenient price.
Business Analyst, LACIPC
Zoho Expense is an amazing product that we used to replace Expensify in our organization. It is a much cost-effective option with the same features. The auto receipt scans work great. The reports are easy to generate. Zoho Expense is user-friendly and provides amazing customer service!
Executive Pastor, Streams Church
Implementing Zoho Expense has saved our accountant a great deal of time and effort. She used to manually enter staff's credit card expenses into our accounting software, but now she can import them easily. The customer service is super responsive and helpful whenever we've had questions or issues. The user-friendly interface and easy-to-use mobile app; direct link to credit card statements ensures we are not missing any transactions. Syncing Zoho Expense with our accounting software makes monthly reconciliation much easier for our accountant. From the admin's perspective, it is great to access reports to view spending trends and habits among the staff, and it also helps us with budgeting.
Project Manager, PANORAMA
For the first time in 7 years, I might not have to file an extension on my taxes thanks to Zoho Expense app.
I believe, the most convenient feature for our employees is the easy-to-use mobile version of the tool. You click a picture of the bill you just spent on, select the relevant expense head and hit submit. Additionally, scanned copies of bills/ receipts, expenses, approvals, comments are now available in one report which forms the basis for any reimbursement claim posted to our accounting software.
Director of Finance, Exotel
One of my responsibilities is to oversee the AP function, and expense reporting is by far one of the most tedious aspects. Zoho Expense helps alleviate a bit of that headache with their online and mobile app platforms that allow users to upload and submit information electronically. Moreover, Zoho Expense has the capability to export their information in far more detailed fashions than other desktop and mobile applications including AMEX and Citi. I also like the approver and reminder functionality the app enables for the management team. For example, we can set a reminder for the user when something is un-expensed after a period of time. Then they expense it and the approver is reminded when something is "unapproved."
AVP Finance, Impact Floors of Texas LP
Just filed an expense report using @zoho. Took me all of 10 minutes. Forward receipt to email, auto scan, select a category and add a description and submit. SO MUCH BETTER than the hours, and multiple page instructions and multiple tries and resets it took to expense in NetSuite
In the past, I spent a ton of time chasing down our company credit card users because they often did not provide me with the receipt or even notation of their spending, so when the statement came, I had no idea which budget areas to pay the invoice from. Now, they each have a Zoho Expense account to track their spending in, and since getting the receipts into the account is so easy, and they can see their own bank feeds, it is working tickety-boo! Zoho Expense has been easy to learn as I navigated through our first month of live data right alongside our users. Sometimes I wasn't sure of the answer to their questions, but was able to find out or give things a try to see what would work best for us. I am not tech-savvy in the least, and many of my users are much less so, but we've gotten a handle on our expense management in only a few weeks.
Financial Manager, Lakeside Lutheran High School
We are a 100% Italian luxury hotel group. With five luxury hotels in Sardinia, Tuscany, Courmayeur (Italian Alps), we were looking for an expense platform that is easy to use and helps us maximize our time efficiently. Zoho Expense helps us do all of that and also provides us the possibility to approve expenses at different user levels. We love the currency converter feature, pdf conversion of the report and the mobile app too. Zoho Expense has definitely helped us to save time and as we know, time is money!
Director of Sales & Marketing,
Italian Hospitality Collection
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"The best thing that I like about Zoho Expense is how it allows everyone to convert a paper receipt into a digital format by snapping it with their mobile's camera. Without Zoho Expense, we would probably be using another system with a less optimal balance between costs and features."
"Expense reporting has been so easy after we started using Zoho Expense. The efficiency of expense reporting and reimbursement has improved multifold."
"Not just for all business teams, Zoho has helped the accounting team as well. Expense related reports are all available at one place. A remarkable thing about the Zoho experience, is the constant support they give us, for every little query. Zoho has made life easier for us."
