Allocate budgets to control spending
Zoho Expense lets you create multiple budgets, restrict employees from going overboard with expenses, compare them with actual spending, and helps you control expenditure.
Set up budgets to control your expenditure. Create budgets for expense categories or expense types and allocate them for specific periods, be it monthly, quarterly, half-yearly, or yearly.
Assign budgets to users
You can also create budgets for specific users in order to keep their spending in check. Once done, you can view their individual spending and compare it to the set budget to understand whether they are under budget.
Compare budgets with actuals
Just setting up budgets isn't enough. You should also be able to see where you stand with respect to actual spending. With the budgets vs actuals analytic report, get to know if you're on track with your spending, right from your dashboard view.
Auto-fill budget amounts
Apart from manually entering the budget amount for each category or type, you can enter it for the first period and auto-fill the values for the other periods. You can fill in fixed values, adjust by amount, or adjust by percentage.
Avoid overshooting the budget
Warn users when they are about to reach the budget limit and block them from adding further expenses when their budget limit is breached. You can even block approvers from approving expenses when the organization's budget is crossed.
One of my responsibilities is to oversee the AP function, and expense reporting is by far one of the most tedious aspects. Zoho Expense helps alleviate a bit of that headache with their online and mobile app platforms that allow users to upload and submit information electronically. Moreover, Zoho Expense has the capability to export their information in far more detailed fashions than other desktop and mobile applications including AMEX and Citi. I also like the approver and reminder functionality the app enables for the management team.
AVP Finance, Impact Floors of Texas LP
I believe, the most convenient feature for our employees is the easy-to-use mobile version of the tool. You click a picture of the bill you just spent on, select the relevant expense head and hit submit. Additionally, scanned copies of bills/ receipts, expenses, approvals, comments are now available in one report which forms the basis for any reimbursement claim posted to our accounting software.
Director of Finance, Exotel
The best thing that I like about Zoho Expense is how it allows everyone to convert a paper receipt into a digital format by snapping it with their mobile's camera. Without Zoho Expense, we would probably be using another system with a less optimal balance between costs and features.
In the past, I spent a ton of time chasing down our company credit card users because they often did not provide me with the receipt or even notation of their spending, so when the statement came, I had no idea which budget areas to pay the invoice from. Now, they each have a Zoho Expense account to track their spending in, and since getting the receipts into the account is so easy, and they can see their own bank feeds, it is working tickety-boo!
Financial Manager, Lakeside Lutheran High School
Not just for all business teams, Zoho has helped the accounting team as well. Expense related reports are all available at one place. A remarkable thing about the Zoho experience, is the constant support they give us, for every little query. Zoho has made life easier for us.
Hector Beverages Paperboat
Expense reporting has been so easy after we started using Zoho Expense. The efficiency of expense reporting and reimbursement has improved multifold.
Zoho expense is a good tool. It is helping us to manage expense records in a seamless manner. In our line of business where international business travel is routine, Zoho Expense has helped us to create a paperless and fully traceable process. It is great value for money and extremely user-friendly!
Ms. Sushama Telang
COO, Sarla Advantech Pvt. Ltd
Control your spending with comprehensive expense budgetsStay Compliant
Managing receipts shouldn't have to be tedious. With features that allow you to autoscan receipts, forward them automatically, import in bulk, or even import from other cloud applications, Zoho Expense ensures that no receipt goes untracked. The best part? Receipts are digitally stored in your Zoho Expense account, so you never have to worry about losing paper copies.Learn More
Manage expenses more efficiently with Zoho Expense. We support multiple methods for uploading expenses, no matter the currency. They can be itemized, split, added as per diem allowances, or consolidated under one expense type. As an admin, edit the expense creation forms to suit your organization's requirements and choose what fields employees must fill in while submitting expenses.Learn More
Tracking business mileage is an important part of managing your organizational spending. Zoho Expense offers 100% accuracy when it comes to mileage tracking. Add mileage expenses through 4 different methods using your Android, iPhone, or even Apple Watch.Learn More
Corporate Card Reconciliation
Connect your corporate cards to Zoho Expense and speed up the reconciliation process. Associate cards with specific employees and fetch card feeds instantly. Weed out any personal spending, and then automatically match and reconcile your business expenses. Our dashboard also gives you a complete reconciliation overview for your convenience.Learn More
Direct Feed Integration
If you're worried about the safety of using third-party channels to import corporate card feeds into Zoho Expense, we're here to reassure you. With Direct Feed Integration (DFI), you can fetch corporate card feeds directly from Visa, Mastercard, and Amex (American Express), eliminating the need for a middleman.Learn More
Expense Report Management
Make expense reporting for employees a cinch. They can create expense reports with all the important details they need. Apply cash advances, download expense report PDFs, and streamline the reporting process with report types.Learn More
Expense Report Automation
Tired of creating reports manually? Or maybe you keep forgetting to add your expenses and submit the report online? With expense report automation, you can put the whole process on autopilot. Zoho Expense will automatically add expenses to a report and submit it for you.Learn More
Provide ticket options, set up approval for trips and ticket costs, manage itineraries, handle expenses, and make the travel and expense management process easier with Zoho Expense.Learn More
Use Zoho Expense to manage your purchase requests and make your ordering process easy and problem-free.Learn More
If you're from an organization that follows a linear, hierarchical approval flow for your expense reporting, you can set up default approvals using Zoho Expense. You can configure out-of-office approvers and reminders for approvals as well.Learn More
Every organization's approval requirements may vary. If you want a custom, non-linear, or multi-stage approval flow, Zoho Expense has you covered. Design multiple complex approval flows and ensure that all transactions are overseen by the proper set of people before being approved.Learn More
Stay notified about policy violations or possible duplicate entries, run audit trail reports, detect fraudulent behavior, ensure expenses have digital records, and back up data instantly. Zoho Expense makes sure you are audit-ready for the tax season.Learn More
Zoho Expense is GDPR compliant and ISO certified. In addition to a global edition, Zoho Expense has 8 dedicated editions for the US, the UK, India, Canada, Australia, the UAE, and Saudi Arabia. Never worry about local compliance laws again.Learn More
Process expense reimbursements in a faster, more efficient manner. Sync settlements with payroll and ERP software. Make employees happier with quicker expense reimbursements, delivered directly to their accounts.Learn More
Set up policies for different branches, departments, or cost centers, and ensure no employee expense is outside the policy limits. If there are violations, you can be notified instantly. Create mileage and per diem rates for different policies as well.Learn More
Set up limit rules based on fixed amounts, expense count, mileage limit and more. Choose to warn or entirely block employees from submitting expense reports when a rule is broken. Set up daily, monthly, or yearly expense limits, or place a rule for a custom duration as well.Learn More
Historically, expense reporting has been a manual process predominantly. But, with amazing automation features from Zoho Expense, you don't have to carry out mundane expense reporting tasks anymore.Learn More
Quit sending back and forth emails about expense reports. Collaborate with employees contextually and without delay.Learn More
Set up custom components, customize what employees see when they use Zoho Expense, and personalize your expense management process.Learn More