Need for a highly secure virtual meeting platform in 2022

With the exchange of sensitive business information and user data over the internet, security is crucial for online meeting platforms. That's why Zoho Meeting makes security a top priority.

Zoho Meeting's audio and video feeds are protected by TLS 1.2 protocols. Customer data is encrypted using the latest 256-bit AES encryption standards. To keep your confidential discussions private, you can lock your virtual meetings and keep malicious intruders from breaking into your meeting and invading your privacy.

Learn more about Zoho Meeting security features.
 

Key features of our virtual meeting platform

Up to 25 video feeds on the screen

Present virtually and interact with your audience in real time using our innovative multi-video feed system.

Intuitive video conferencing

Easily interact with your participants with our proprietary video and audio conferencing system.

Simplified host controls

Switch roles, manage participant entry and exit, and use many more controls at your fingertips.

Record and replay your meetings

Record, share, and replay your virtual meetings for future reference. Store and download your recordings directly from our secure cloud servers.

Easy scheduling

Set up recurring meetings with our hassle-free scheduling system, and invite participants using customizable email invites.

Multi-device compatibility

Join virtual meetings from multiple devices, such as your desktop, Mac, iPhone, and more.

Look at what leading experts have to say about Zoho Meeting's virtual conferencing platform

 
★★★★★ 4.6 / 5
 
★★★★★ 4.5 / 5
 
★★★★★ 4.55 / 5
 
★★★★★ 4.55 / 5

How to setup a virtual meeting with Zoho Meeting

Zoho Meeting's virtual conferencing solution helps you save travel costs and set up virtual meet-ups with just a few clicks. Here's how you schedule a virtual conference call using Zoho Meeting's virtual conferencing platform.

How to setup a virtual meeting with Zoho Meeting

Step 1:Log in to Zoho Meeting.

Step 2:Click Schedule a Meeting.

Step 3:Enter the title, date, time and planned duration of your meeting.

Step 4:By default, it will auto-populate the timezone set under My Settings. Change the timezone, if required. You can click the drop-down menu to select a different time zone.

Step 5:By default, you will be the presenter of the meetings that you schedule. Use the dropdown arrow next to the presenter’s name if you wish to assign the presenter role to other members in your organization. An email will be sent to them notifying them about the same.

Step 6:In the Participants field, invite participants by entering their email address.

Step 7:Enter the Agenda for your meeting and click Save to schedule your virtual conference call.

Pass the baton with a single click

Using Zoho meeting's simplified virtual meeting control, you can quickly request control from your meeting's moderator, share your remote screen, switch presenters, mute participants, and remove unwanted participants

Types of virtual meetings

Audio conferencing

Audio conferencing allows two or more people to connect virtually over audio. Remote business teams can effortlessly connect with each other and collaborate over audio-only calls using audio conferencing.

Learn more about audio conferencing.

Video conferencing

Meeting participants can connect over both video and audio simultaneously via video conferencing. They can communicate and collaborate with each other over real-time video feeds.

Learn more about video conferencing.

Web conferencing

Web conferencing is a broad term that comprises various types of virtual meetings over the web, including audio and video conferencing. With the recent rise in remote meetings, web conferencing has redefined traditional business meetings.

Learn more about web conferencing.

Screen sharing

Screen sharing empowers meeting participants to share their entire screen and collaborate remotely with peers over video and audio. Remote business teams can efficiently collaborate by sharing screens, keeping everyone on the same page.

Learn more about screen sharing.

Pros & Cons of virtual meetings

Advantages of conducting virtual meetings

Efficient remote sessions

Virtual meetings facilitate effortless remote sessions between teams, replacing traditional physical meetings where everyone needs to be in the same location.

Lower cost and effort

The large cost and effort that goes into conducting offline meetings can easily be reduced by connecting for virtual meetings over the internet.

Flexible work

Virtual meetings open up a flexible work environment for remote business teams. They empower professionals to work from the location of their choice and still be connected with their colleagues.

Disadvantages of conducting virtual meetings

Connectivity

As virtual meetings happen over the internet, network issues can sometimes cause delays or downtime in remote meetings.

Such issues can be easily resolved by choosing a quality virtual conferencing platform like Zoho Meeting that optimizes feeds according to bandwidth, providing seamless connectivity for your entire team.

One time for all

With everyone connected remotely, it's possible some team members live and work in different time zones. In such cases, instant virtual meetings won't always work for business teams.

This can be easily fixed by scheduling meetings before the date of the meeting. Be sure to choose a virtual conferencing platform in the likes of Zoho Meeting that automatically translates the scheduled meeting time across your team members' time zones.

Level up your virtual presentations using our in-house virtual
meeting software

  • Present virtually with confidence using our web-based virtual conferencing software, which does not require any additional downloads
  • Share your screen while meeting remotely to enhance your virtual participant engagement
  • Chat with your participants while virtually meeting online to communicate more efficiently
  • Embed your virtual meeting’s custom link on a webpage or in a social media post to increase your audience
Level up your virtual presentations using our in-house virtual meeting software Level up your virtual presentations using our in-house virtual meeting software Level up your virtual presentations using our in-house virtual meeting software Level up your virtual presentations using our in-house virtual meeting software

Custom organizational management

Co-branding

Display your branding through our virtual meeting software by adding your company name and logo to the headers of Meeting’s email invitations and reminders.

Manage users

Add, edit, and remove users in your organization based on your team needs. Set up virtual meetings and assign members as presenters.

Define camera settings

Allow or restrict the use of video meetings by defining a single camera setting for all the users in your organization.

Custom domain

You can customize the domain name of the service to include and promote your own website or organization. This lets internet users access the online service through the customized domain you provide.

How to choose the best virtual meeting platform in 2022?

There are many factors to consider when choosing a virtual meeting platform that meets all your business requirements. Whether your team only needs to connect over audio or wants to collaborate in real time using screen sharing, business needs should guide your choice of virtual meeting software.

How to setup a virtual meeting with Zoho Meeting
  • User friendly

    Select a virtual meeting software that's beginner-friendly and easy to use for everyone. Connecting and collaborating over virtual conferencing platform should be as simple as speaking in person.

  • Comprehensive platform

    Choose a virtual meeting software that accommodates all your online meeting needs, including video conferencing, screen sharing, or webinar hosting. It's better to choose one platform that supports different types of meeting instead of having to juggle separate, disconnected platforms for each one.

  • High value, low cost

    When it comes to virtual meeting software, there is no single price that suits all businesses. As pricing entirely depends on your business requirements, it's advisable to choose a platform with a flexible pricing structure so that you subscribe only to your requirements.

  • Useful integrations

    Make note of the integrations that come with the virtual meeting platform you select. An ideal virtual meeting software should offer seamless integrations with useful applications to extend the platform's capabilities and meet all your business needs.

Best practices to conduct a virtual meeting

  • Have a stable internet connection
  • Use an external headset
  • Use a laptop or PC with Google Chrome
  • Enable browser access to microphone and camera
  • Keep all participants muted when you start to cancel noise and maintain decorum while starting the meeting
Learn more about the best practices for online meetings using Zoho Meeting's virtual conferencing platform.

Join virtual meetings on-the-go!

Use Zoho Meeting apps for iOS and Android to attend virtual meetings from your mobile.

Read more 
 
Join online meetings and instantly collaborate from mobile - Zoho Meeting
Join online meetings from mobile devices - Zoho Meeting
 

Look at what our customers have to say about Zoho Meeting

 

“Neat! Zoho Meeting is finally a true alternative to Zoom and GoToMeeting! I am so excited and I tried it out today.”

Anita Campbell

Founder and CEO at Small Business Trends

“Very useful meeting tools, as we use for Zoho for our CRM and accounts, it was an easy choice to use Zoho Meeting as well. Very good for remote demo’s.”

Tolik Rozensteins

Business Development Manager, Security & Vetting Solutions Ltd

“We now have several weekly team meetings that allow everyone to be in sync with each other. And for our customers we have created a series of live webinars and group meetings where they can speak directly with our team and learn about raising solitary bees.”

Karl Alexander

Marketing Director, Crown Bees

Frequently asked questions

  • 1.What is a virtual meeting?

    Virtual meetings, also known as virtual conferencing, is the hosting of a meeting in a virtual environment online. You can host a virtual meeting with audio, video, and screen sharing.

  • 2.Can I join a virtual meeting from my browser?

    Yes, using our web-based virtual meeting platform, you can join a virtual meeting directly from your browser with no need to download software.

  • 3.How can I lock my meeting?

    You can simply click on the lock meeting button to lock your virtual meeting.

  • 4.What are some of the virtual meetings best practices?

    You'll need to choose a battle-tested tool when you conduct your meetings online. The main etiquette during an online virtual video conferencing is not to interrupt a speaker while they're speaking.

Start using the best virtual meeting software today!