How do remote meetings work in 2023?

In the post-covid era, remote meetings and hybrid meetings facilitate business communication and collaboration among individuals and teams, allowing them to work together effectively regardless of geographical distances.

Apart from businesses, remote meetings have also become a crucial tool for education, telehealth and government sectors, especially in situations where physical presence is not possible or practical. They offer a cost-effective and efficient way to connect and communicate across distances.

virtual business meetings business remote meetings          

Why choose Zoho Meeting as your remote meeting software?

Our unified communication platform empowers you to connect over remote business meetings and collaborate with your workforce in no time. Apart from audio and video conferencing, Zoho Meeting offers an array of features like screen sharing, whiteboards and virtual meeting rooms.

benefits of remote meetings

Unified business communication

Zoho Meeting provides a unified business communication software including meetings, webinars, and business phone calls. With more enterprise communication tools, unify and transform the way you connect using Zoho Meeting.

Affordable subscriptions

Zoho Meeting offers various pricing plans, including a free plan with limited features tailor-made for startups. Paid plans, starting from as low as $1, are an affordable option for medium-sized businesses and enterprises alike.

Enables hybrid work culture

Stay connected with your workplace from anywhere and enable a flexible, hybrid work model using our remote meeting software. Ensure that your remote and in-office workforce work together effectively over meetings.

Types of remote meetings

Conduct quality business remote meetings with your global teams using Zoho Meeting's audio conferencing, video conferencing, and live webinars.

  • remote conference  

    Video conferencing

    Conduct seamless, interactive, and real-time remote meetings using HD audio, video, and screen sharing. With video conferencing, view up to 50 video feeds at once and customize your layout as per your preference.

    Learn more
  • remote meetings software  

    Audio conferencing

    Quickly connect with your peers on the go through audio-only remote meetings and even switch to video conferencing when required. Using our teleconferencing capabilities, communicate effectively and even share files as required.

    Learn more
  • remote meetings    


    Organize large-scale remote webinars, trainings, and workshops with seamless video and audio without breaking a sweat. Make your webinars interactive with features such as polls and Q&As.

    Learn more
  • remote team meetings  


    Host and manage secure web meetings and webinars for up to 5000 attendees and live stream your sessions on YouTube. Reach maximum audience by broadcasting your video webinars on other platforms.

    Learn more

See what leading experts have to say about Zoho Meeting's remote meeting software:

★★★★★ 4.6 / 5
★★★★★ 4.6 / 5
★★★★★ 9.0 / 10
★★★★★ 4.9 / 5

Stay on top of your work from anywhere with online remote meetings

    Schedule and invite participants

    To set up a remote meeting with Zoho Meeting, all you need to do is enter the remote meeting details and participant email addresses in the Schedule a Meeting page. Your participants will receive email invitations which they can use to join the meeting at the scheduled time.

    Learn more
    Make your remote meetings interactive

    Share your screen with other participants to add a personal touch to your online remote meeting experience. Remotely collaborate with your participants through online whiteboards and share important meeting documents as files in the Zoho Meeting software.

    Learn more
    Record your remote meeting

    Capture everything discussed during an online meeting, including your remote screen sharing sessions. Using Zoho Meeting's record meeting feature, you can record online meetings with audio and video feeds in just a few clicks, and then access, download and share recordings from cloud storage.

    Learn more
    Best practices for conducting remote meetings with Zoho Meeting
    • Make sure you have a stable internet connection.
    • Use an external headset for clear communication.
    • Keep all participants muted when you start your meeting for disturbance-free discussions.

How to run a remote meeting? 5 Tips

  • Set clear objectives:

    Clearly define the purpose of the meeting beforehand. Having a clear agenda helps participants stay focused and engaged.

  • Choose the right tools:

    Select a reliable meeting software which has no steep learning curve, and ensure that necessary plugins or applications are installed.

  • Send invitations in advance:

    Send meeting invites well in advance with all the necessary details, including the agenda, date, time, and meeting link.

  • Be mindful of time:

    tart and end your remote team meetings on time. Allocate specific time slots for each agenda item and stick to the schedule.

  • Follow up:

    After the meeting, review transcripts and auto-generated keynotes to compile a list of action items for future reference.

How to set up a remote meeting

You can create remote team meetings using Zoho Meeting in just a few steps:

Sign in to Zoho Meeting

Log in to Zoho Meeting. If you don’t have an account yet, sign up today.

virtual business meetings

Start or schedule

Launch instant audio or video conferencing in just a click, or schedule a remote team meeting using the Schedule button.

business remote meetings

Invite participants

Once you’ve given relevant meeting title, description, appropriate date and time, invite participants using their email addresses and click Schedule.

benefits of remote meetings
remote conference

Benefits of remote meetings

  • Increased accessibility

    Remote meetings allow participants to join from anywhere in the world, enabling seamless communication without the constraints of geographical location.

  • Improved efficiency

    By switching to remote meetings, you can cut down on the expenses, time, and effort that’s spent on hosting physical meetings and conferences.

  • Enhanced Collaboration

    With features like screen sharing, virtual whiteboards, and collaborative file sharing, remote meetings foster better teamwork and idea sharing.

Highly secure remote meeting app

Zoho Meeting’s remote meeting software is protected by TLS 1.2 protocols. Customer data is encrypted at rest using the latest 256-bit AES encryption standards. To keep your confidential discussions private, Zoho Meeting offers a unique dial-in code feature in addition to the phone number to help you keep malicious intruders out.

Learn more about Zoho Meeting’s security features  
remote meetings software remote meetings remote team meetings

Look at what our customers have to say about Zoho Meeting’s remote meeting software

“Neat! Zoho Meeting is finally a true alternative to Zoom and GoToMeeting! I am so excited and I tried it out today.”

Anita Campbell

Anita Campbell

Founder and CEO at Small Business Trends

“Very useful meeting tools, as we use for Zoho for our CRM and accounts, it was an easy choice to use Zoho Meeting as well. Very good for remote demo’s.”

Tolik Rozensteins

Tolik Rozensteins

Business Development Manager, Security & Vetting Solutions Ltd

Remote meeting apps and extensions

    Install our desktop app

    Use the Zoho Meeting desktop app for better experience during your online meetings. Download now

    Get our mobile apps

    Download our mobile apps for iOS and Android to start and join online meetings on the go using Zoho Meeting's online meeting apps.

    Browser extensions for quick access

    Add our browser extensions for Chrome and Firefox browsers to get quick access to all your meetings.

virtual business meetings

Business remote meetings on the go!

Use Zoho Meeting's dedicated iOS and Android apps to schedule, host, and join remote meetings from anywhere, anytime. Conduct meetings and collaborate effortlessly using Zoho Meeting mobile apps.

Learn more

Frequently Asked Questions

What is a remote meeting?

A remote meeting is a virtual meeting that enables participants to connect and collaborate with their peers from anywhere, at any time. In a remote meeting, two or more individuals come together using audio and video communication tools and collaborate by sharing their screens through remote meeting software.

How do you hold a remote meeting?

To start a remote meeting:

  • Sign in to Zoho Meeting.
  • Start instant online meetings by choosing between audio or video conferencing.
  • Click Schedule to start setting up your meeting.
  • In the Schedule a Meeting page, enter meeting title, description, date and time, and other relevant details.
  • Invite participants using their email addresses and click Schedule.

Try out Zoho’s remote meeting software today

Try Zoho Meeting Request demo