Direct Deposit for Employees
Setting up Direct Deposit for your employees allows you to transfer salaries directly from your organization’s bank account to their bank accounts, securely and on time.
There are two steps involved in configuring Direct Deposit for an employee:
- Configure Direct Deposit
- Bank Account Verification (handled by Zoho Payroll and Forte)
Configure Direct Deposit
For New Employees
To configure direct deposit for a new employee:
- Go to the Employees module.
- Click Add Employee.
- Provide the required details in each of the below steps:
- In the Payment Details section, select Direct Deposit as the Payment Mode.
- Provide the employee’s Bank Information:
| Field | Description |
|---|---|
| Bank Name | Enter the name of the bank where the employee holds an account. |
| Account Number | Enter the account number where the employee wants to receive payments. |
| Routing Number | Enter the nine-digit routing number of the employee’s bank. |
| Account Type | Select the type of bank account:
|
- Click Save and Continue.
The employee will be added to Zoho Payroll with Direct Deposit as their payment mode.
For Existing Employees
To configure Direct Deposit for an existing employee:
- Go to the Employees module.
- Click an employee.
- In the Payment Information section, click the Edit icon.
- Select Direct Deposit as the Payment Mode.
- Provide the employee’s Bank Information:
| Field | Description |
|---|---|
| Bank Name | Enter the name of the bank where the employee holds an account. |
| Account Number | Enter the account number where the employee wants to receive payments. |
| Routing Number | Enter the nine-digit routing number of the employee’s bank. |
| Account Type | Select the type of bank account:
|
- Click Save.
The employee’s payment mode will be switched to Direct Deposit.
Bank Account Verification
After you submit your employee’s direct deposit details, Forte automatically initiates a verification process to ensure the correctness of the provided information.
This verification process typically takes 12 to 24 hours.
- If the verification is successful, you can process payrolls and transfer salaries via Direct Deposit.
- If the verification fails, you’ll need to update the employee’s bank information. Note that updating the bank account will take another 12 to 24 hours for verification.