You can configure the invoice preferences, custom fields, terms and conditions and custom buttons in Zoho Invoice settings.
IN THIS PAGE…
To navigate to the Invoice Preferences page:
- Click the Gear icon in the top-right corner of the window.
- Select Preferences and select Invoices sub-module.
Alternatively, if you’re in the Invoices module, you can navigate to invoice preferences by clicking the Gear icon in the top bar and selecting Preferences. You will be redirected to the Preferences tab under Invoices.
- Check the Allow editing of Sent Invoice option to edit an already sent invoice. Leave this option unchecked if you do not want to edit a sent invoice.
- Check the Associate and display expense receipts in Invoice PDF option to be able to attach the expenses incurred on behalf of the customer to the invoice.
- Check the Get notified when customers pay online option under Payments to be notified when you receive payments online.
- Check the Include the payment receipt along with the Thank You note option to include a payment receipt along with the thank you note email.
- Check the Automate thank you note to customer on receipt of online payment option to automatically send a thank you note to your customer when they pay online for an invoice.
Entering Terms & Conditions
- Enter the Terms & Conditions pertaining to the invoice.
- Enter any general notes that you want to share with your customer in Customer Notes.
Adding Custom Fields
Let’s take an analogy to understand custom fields better; if you have an office with folders stacked in a shelf, Custom Fields are like extra folders that you can add to your already existing folders to store more files.
Custom Fields are fields that you can manually add to the invoice creation page to store additional information relating to the invoice.
To create a Custom Field:
- Click the Gear icon in the top-right corner of the window or simply press s to instantly navigate to the Settings.
- Select Preferences.
- Select the Invoices sub-module under Preferences.
- Select the Custom Fields tab.
- Click the + New Custom Field button in the upper-right corner.
- Enter a Label Name for the custom field that you’re creating.
- Select a Data Type from the dropdown based on the type of information you want to store. The available data types and their descriptions are listed below.
|Text||You can enter a short text of a maximum of 100 characters. The supported characters are A-Z, 0-9 and special characters.|
|An email address can be stored using this data type.|
|URL||This data type allows you to enter a URL .|
|Phone||You can enter a contact number.|
|Number||You can add any positive or negative number.|
|Decimal||Any positive or negative number with a decimal value can be added.|
|Amount||You can enter any amount using this data type. It will be displayed along with the currency.|
|Percent||You can enter any positive number as percentage.|
|Date||You can select a date from the calendar.|
|Check Box||A checkbox can be used to confirm an action, make a choice or answer a question.|
|Auto-Generate Number||You can add alphabets and numbers as prefix or suffix and auto-generate serial numbers.|
|Dropdown||A list of options can be added and you can select from them.|
- Choose if the custom field should be a mandatory field or not.
- Select if this field must be displayed in the Client Portal.
- Click Save.
Learn more about Custom Fields.
(Available only in the Professional Plan)
Custom Buttons allow you to create your own customised button which you can include in the invoice creation page to perform any action as you configure. This allows you to perform specific actions in a click. Learn more about Custom Buttons.