The comprehensive way to manage your projects
Access Zoho projects
Task Management
Work breakdown structure
Break your projects down into simpler work items, such as milestones, task lists, tasks and sub tasks to organize your work efficiently.
Issue management
List the issues or bugs in your projects, assign them to your team, and track these bugs closely to ensure they're fixed quickly.
Universal add
If you're in a hurry and want to quickly add a work item, use the universal add tab to add a user, a task, an issue, an event, or a document easily.
Different task views
The Classic view gives you a detailed task list with all the important task information, while the Plain view shows a simple list of tasks, and the Kanban board displays tasks as cards grouped in different columns based on task statuses.
Gantt chart
Plan your projects, track progress, visualize dependencies, reschedule tasks if the need arises, and complete your projects on time with Gantt charts.
Dependencies
Set up dependencies between related tasks according to the order in which they have to be completed.
Recurrence
Certain tasks have to repeated on a daily or weekly basis. Avoid the hassle of rescheduling those tasks every time by setting up recurring tasks instead.
Reminders
Set up task reminders so you don't miss out on anything important, even in the middle of a busy schedule.
Critical tasks
In order to deliver projects as scheduled, identify any critical paths in a project to make sure they aren't delayed and derail the entire project.
Project baseline
Create baselines for your project at regular intervals so you can compare your progress to your planned goals and make sure you don't deviate from the initial schedule.
Sprints
Integrate Projects with Zoho Sprints, our agile project management tool, to easily handle hybrid projects. Sync projects and tasks, log hours and users, create and view sprint boards, and get detailed sprint reports, all in Zoho Projects.
Portfolio dashboard
Get an overall view of projects, tasks, and issues in your portal. See how each project is progressing and get detailed reports on status, ownership, client, and budget health of projects.
Roll-up
Summarize the total planned work hours, total actual hours logged, and the aggregate completion percentage of tasks, based on all the tasks and subtasks in a given project.
Customizations
Layouts
Create custom layouts for your projects, tasks, and issues to perfectly fit your project requirements. Save and re-use your layouts for new projects or work items.
Custom fields
Add custom fields to your layouts to help capture the right information. These can include a line, picklist, multi-user, multi-select, date, number, email, phone, or URL field.
Custom views
Better prioritize your work by creating custom views for work items. View overdue tasks or high priority tasks in one click to plan your work efficiently.
Custom status
Add custom statuses for projects, tasks, or issues based on the team, nature of work, or industry so that everyone knows how a specific work item is progressing along.
Custom functions
Write your own code to automate processes and make work easier. Automate notifications, call webhooks, or trigger business rules to carry out any other function.
Templates
Save time by creating templates for projects, tasklists, or tasks. Use these templates for similar projects that follow the same set of work items to get work done faster.
Custom domain
Certain tasks have to repeated on a daily or weekly basis. Avoid the hassle of rescheduling those tasks every time by setting up recurring tasks instead.
Tags
Set up task reminders so you don't miss out on anything important, even in the middle of a busy schedule.
Web tab
In order to deliver projects as scheduled, identify any critical paths in a project to make sure they aren't delayed and derail the entire project.
Custom modules
Create your own organizational or project modules in addition to default modules to capture niche industry data, track progress and automate work.
Sandbox
Reduce risks to live project data by testing configuration, automation or customization changes in a duplicate testing environment.
Team Collaboration
Feeds
Get quick updates across all your projects through the interactive feed where you can easily post comments, tag team members, and add attachments.
Mentions
Mention users, roles, or teams via status updates, comments, chats, or forums to direct people's attention to a task or a discussion.
Chat
Collaborate better with the help of personal or group chat rooms. Easily converse, get quick feedback, or start a discussion.
Forums
Discuss ideas, post a topic, and save important information in a central space with the help of interactive forums.
Documents
Easily create, store, organize, and share project files with your team. Moreover, the version control system ensures everyone has access to the latest file version.
Email alias
Manage your projects directly from your inbox. Add notes or associate documents to tasks, post comments, or attach files to forums, file issues and more, all from your email platform.
Automation
Blueprint
Design workflows to automate task processes and make mundane work easier. Assign the right people to change the task status, automatically update task fields, and alert teams as task statuses change.
SLAs
Create an escalation procedure so any issues are promptly fixed. Define the criteria for an issue to be escalated and alert the necessary people.
Business rules
Build a set of rules to perform certain actions, such as changing the severity of an issue or assigning it to a user, and then define when these rules get triggered.
Webhooks
Configure your own HTTP URLs and associate them to specific business rules so you can automate notifications to third-party applications from Zoho Projects.
Notifications
Automate notifications to be sent out to the assignee, clients, or specific users when the status of an issue or task is modified.
Workflow rules
Define rules to automate workflows for any work item in your project. This highly flexible and customizable feature helps you automate just about anything.
AI
Generate
Create quick and engaging content with the help of Zia for forum posts, comments or documents.
Task creation
Create tasks and subtasks based on project description or task details so you can get started faster.
Module creation
Create custom modules through Zia within your portal or project by sketching out your requirements.
Summarize
Get a quick gist of long project descriptions or a string of task comments that you've missed out on.
Search
With smart search that combs through your Zoho apps, find the right data or document in seconds.
Translate
Bridge the gap between teams that work out of different locations with the translate function.
Ask Zia (bot)
Make use of our conversational AI assistant, Zia, to get task or project details, get insights, or search across apps.
Voice transcription
Dictate responses under comments and use AI speech-to-text transcription for hands-free collaboration.
Related entities
While adding tasks or issues, enable this feature to view similar work items and avoid duplication.
Insights
Get smart insights or key takeaways from your project data so crucial details do not miss your attention.
AI bridge
Connect one or multiple AI engines of your choice to execute AI powered actions within Zoho Projects.
MCP
Connect Zoho Projects with preferred LLMs so agents can access and understand project data, execute commands or monitor metrics.
Time Management
Timers
Enable task timers as you begin working on tasks and end them whenever you complete your work so your task hours are automatically recorded as a new timesheet entry.
Timesheet
Log and track time spent on tasks and issues manually or through automatic timers. Admins can approve or reject employee timesheet entries, as well as use them for payroll and client billing.
Invoicing
Invoice time logs and record expenses for all your projects by integrating Zoho Projects with Zoho Books or Invoice. Our integration makes it easier than ever to generate estimates and send quotes to clients.
Budgeting
Plan and manage your project budget to improve cost management and reduce budget overruns. View planned vs. actual cost in real time with detailed budget status reports.
Calendar
View all your project activities in one place, easily schedule meetings and events, and see what you have planned for the coming week to stay on top of your schedule.
Charts and Reports
Task reports
List the issues or bugs in your projects, assign them to your team, and track these bugs closely to ensure they're fixed quickly.
Issue reports
List the issues or bugs in your projects, assign them to your team, and track these bugs closely to ensure they're fixed quickly.
Timesheet reports
If you're in a hurry and want to quickly add a work item, use the universal add tab to add a user, a task, an issue, an event, or a document easily.
Project dashboard
The Classic view gives you a detailed task list with all the important task information, while the Plain view shows a simple list of tasks, and the Kanban board displays tasks as cards grouped in different columns based on task statuses.
Budget forecasting
Plan your projects, track progress, visualize dependencies, reschedule tasks if the need arises, and complete your projects on time with Gantt charts.
Planned vs. actual cost
Set up dependencies between related tasks according to the order in which they have to be completed.
Earned value management
Compare planned vs actual values of schedule, cost and time to measure performance effectively and predict important project parameters.
User Administration
Profiles
List the issues or bugs in your projects, assign them to your team, and track these bugs closely to ensure they're fixed quickly.
Roles
List the issues or bugs in your projects, assign them to your team, and track these bugs closely to ensure they're fixed quickly.
Client users
If you're in a hurry and want to quickly add a work item, use the universal add tab to add a user, a task, an issue, an event, or a document easily.
Resource management
Distribute work evenly among your team by reassigning work when a team member is overloaded or free. Moreover, view a user's work allocation while assigning tasks so you can divide work optimally.
Planned vs. actual hours
See how each user in your team is progressing with respect to their assigned tasks by tracking the difference between their planned and actual work hours.
Zoho Integrations
Sprints
Integrate with Zoho Sprints, our agile project management tool, to handle hybrid projects with ease. Sync projects and tasks, log hours and users, create and view sprint boards, and get sprint reports all in Zoho Projects.
Analytics
Get better insights into your project data with the help of our reporting and business intelligence tool. You can even create custom reports in addition to the 50+ ready-made reports and dashboards.
CRM
Sync your projects to Zoho CRM and work on them directly from your CRM dashboard. Whenever you create tasks, update task fields, or add comments to tasks in CRM, these will be reflected in Projects.
Desk
Handle your issues efficiently by integrating with Zoho Desk. Submit support tickets as issues to make sure any bugs are taken care of systematically.
Books and Invoice
Integrate with our accounting applications to efficiently manage your project budget, create invoices from time logs, and record your project expenses.
Cliq
Collaborate with your team easily through personal or group chats, add tasks or issues directly via chat, and get weekly team updates, as well as task and issue updates, in the mapped project chat channel.
Manage your projects directly from your inbox: view, add, and manage project tasks through Zoho Mail, and easily add emails as tasks or bugs in Projects.
Meeting
Avoid the hassle of arranging an in-person meeting and meet online instead. Start an instant meeting or schedule one to have an important discussion or simply catch up with your team.
People
Check if resources are available on a particular day before you assign tasks or issues to them. Employees can apply for a time-off and if approved, the leave information will be automatically available in Projects.
Flow
Integrate with Zoho Flow and connect Projects with 300+ cloud apps to make work flow more smoothly.
Workdrive
Create documents and manage files in Workdrive and associate it to projects or tasks. Collaborate with your team and restrict access to the right users.
Sign
Send documents for signing directly from tasks and issues. Sign and track documents on a single screen without switching applications.
Expense
Track and manage project related expenses for employees. Calculate expenses into actual spending for accurate budget tracking.
Forms
Automate the creation of tasks, issues or custom modules and their details. A new record will be created automatically with each form entry based on the module configured.
Bigin by CRM
Manage your customer pipeline efficiently with Bigin. Import client details into Projects so changes in client data is reflected in both apps, ensuring accuracy.
Writer
Collaborate easily with your team, share documents, and manage files together. Make document sharing and collaboration a part of your workflows for added efficiency.
Billing
Integrate to track and manage invoices, quotes, subscriptions and expenses in Projects and access timesheet, task, issue and user information in Zoho Billing.
Vani
Create spaces within projects, tasks, issues or phases to plan, discuss or collaborate visually with your team.
Notebook
Create notes under work items, add checklists and file cards with the Zoho Notebook extension. Share notes privately or in a group to ideate and work together.
SalesIQ
Convert customer tickets and requests into tasks and issues to track and manage progress systematically for prompt resolution.
ERP
Enable users to manage quotes, invoices, budgets and expenses for projects effectively.
Integrations and Add-ons
Google Calendar
Sync your Google Calendar with Zoho Projects to track projects, milestones, and tasks easily from your preferred space.
Google Tasks
Create and sync tasks between Zoho Projects and Google Tasks and manage them from either application.
Google Spreadsheets
Create projects and tasks in Spreadsheets and add to Zoho Projects. Collaborate with your team easily, even when you work in Spreadsheets.
Google Drive
Access your Google Drive and Google Team Drive accounts and upload files simply as documents, or associate them with tasks or issues in Zoho Projects.
Google Apps Marketplace
Communicate and collaborate effectively with our Google Apps integration. This single sign-in system brings together a suite of Google apps essential for your business.
Microsoft Excel
Create and add tasks and bugs to Zoho Projects directly from your Excel spreadsheets. Collaborate with your team easily, even when you work in Excel.
OneDrive
Access your OneDrive account and upload files easily to Zoho Projects. You can save them as documents or associate them with tasks or issues.
Microsoft Outlook Calendar
Sync your Outlook Calendar with Zoho Projects and track your tasks or project events from your preferred space.
Microsoft Office 365
Import your Office 365 users to your Zoho Projects portal or to specific projects and start collaborating. You can also add tasks or events from Projects to your Office 365 account.
Microsoft Teams
Add the Zoho Projects tab to your Microsoft Teams account and start working on projects directly from the Teams workspace.
Dropbox
Add more context to your work by easily sharing important files and folders between Dropbox and Projects.
Box
With this integration you can add files from Box to a project or associate them with a task or an issue in Projects.
Github
Host your repositories, see source commits, make code changes, and then view all the changes made in Zoho Projects.
Gitea
Host your repositories, see source commits, make code changes, and then view all the changes made in Zoho Projects.
Gitlab
Host your repositories, see source commits, make code changes, and then view all the changes made in Zoho Projects.
Bitbucket
Host your repositories and commit codes in Bitbucket, and then view the changesets in Zoho Projects.
iCal
Sync iCal to Zoho Projects and view your tasks, issues, or events from your preferred space.
Slack
Make work easier: push your Projects updates to Slack feeds and group your project activities and conversations together in Slack.
Zapier
Integrate with Zapier and instantly connect Zoho Projects to 2000+ apps to automate your work and increase productivity.
Zendesk
Convert tickets into issues or tasks—or associate them with an existing task or issue—and track and prioritize them based on customer needs.
Google Chrome Extension
View all your projects and portals in one space and collaborate with others, add projects or tasks, view project notifications, and more.
Gmail
Manage your projects right from your Gmail inbox, and add emails as tasks or issues directly to your Zoho Projects account.
Microsoft Sharepoint
Create and manage documents and files in Sharepoint and associate them to projects, tasks or issues to link information and collaborate with your team easily.
Connect Whatsapp Business with Zoho Projects to send real-time updates to customers. Trigger updates automatically by making them a part of your workflows.
Imports
Microsoft Projects Import
Import projects easily from Microsoft Projects to your Zoho Projects portal, collaborate with your team, and start working right away.
JIRA Import
Import data from JIRA cloud to Zoho Projects easily, add users to your projects, and get ready to experience a better way to work.
Basecamp Import
Migrate from Basecamp to Zoho Projects with just a few clicks, and enjoy advanced task management, easier collaboration and better integrations.
Apps and Devices
Web
Work smoothly on your projects from the browser of your choice without interruptions. All you need is an internet connection.
Mobile
Easily work on the go with our iOS and Android applications. Manage your projects any time, anywhere.