Choose and customize templates in Zoho Subscriptions. Customize color, font, font sizes and a lot more in the templates. Select information that needs to be shown or change text for the labels.
Sections that can be customized in templates.
1) Template Properties
2) Header & Document Information
3) Item Table
To customize templates,
- Navigate to gear icon > More Settings > Templates.
Here you can choose the module for which you wish to customize the template for,
- Credit Notes
You can either customize the pre-loaded templates or add a new template by selecting the +New button on the New Template section. The new template option will allow you to create a template by asking you to choose one of a pre-loaded templates as the base.
To edit a template, hover over the template you wish to edit and select the Edit button.
After editing, press the Save button to save the changes.
Common-to-All Modules Customization
Here are the common-to-all customization, that can be done in all the above mentioned modules.
This allows you to change the look of the template. From background color, font sizes and colors to adding a background image can be done here. Also allows you to change the way your company address and customer’s name looks.
|1) Template Name||Name of the template that you customize according to your wish.|
|2) Paper Size||This is for printing purposes. Either A4 or Letter sizes can be selected.|
|3) Margins (in inches)||Margins present around the template.|
|4) PDF Font||Font to be used on the PDF. Select from different fonts from the drop down.|
Note: On selecting the font, a note appears beneath it briefing about the different languages the particular font supports.
|5) Show Organization Logo||The logo uploaded in organization profile will be placed on the template.|
|6) Add Attention Content||You may want to draw your customer’s attention towards an important message in an invoice. Eg: Your magazine subscription is valid until 12th December.|
You can insert placeholders for your content from the placeholder drop down.
|7) Background Image and Position||Add a background image of your company’s logo or any icon and adjust the image positioning from the drop down provided.|
|8) Background Color||Background color of the template.|
|9) Label Color||Color of all the labels provided on the template.|
|10) Font Color & Size||Font color, size for the information and attention content. The font color will be applied to the Terms & Conditions content.|
|11) Customer Name||To adjust font color and size just for the customer’s name on the template.|
|12) Company||Check the box to Show Organization Address. Customize the font color and size with labels for phone and fax.|
Header & Document Information
This allows you to change the look of the header and the information present in the document. Customize the background image, position and even the header content. If it’s a multi-page document, choose if the header should repeat or not. Also customize the labels and layout for the information present.
|1) Background Image & Position||Background image for the header section can be added here and position can be set from the drop down.|
|2) Background Color||This background color is only for the header section.|
|3) Header Content||Content present on top of the document. Customize the content by selecting the Customize your header content option. Customize from font size, color, alignment to inserting placeholders and tables in the content.|
|4) Multi-Page Header Customization||If the document is a multi-pager and if you wish to have different header content for the first page alone, check the Apply to first page only box.|
You can also set the header height for the first page alone and customize the header content for other pages.
|5) Document Title, Font & Color||Customize the title of the document and also customize the font size and color as you wish.|
|6) Change Label||Customize the label names for the fields provided in the document.|
Due Date (Available in Invoice)
Sales Person (Available in Invoice)
Ship To (Available in Invoice)
If you wish to hide any of the fields from the template, check the box present next to the field off.
This allows you to show or hide columns related to items and customize those labels. Also you can customize the way item table looks, from table header to item row and description.
Serial Number, Item, Description, Quantity, Rate, Tax(%), Tax Amount, Discount, Amount, are the field labels that can be renamed as your wish. If you wish to hide any of the fields from the template, check the box present next to the field off.
Customize the font color, size and background color of Table Header, Item Row and also the font size and color of Item Description. Also customize the color for Table Header.
This allows you to show or hide labels related to the Total section and customize those labels. Also you can customize the way Total section looks.
Total, Sub total, Items in Total are the field labels that can be renamed as you wish. If you wish to hide any of the fields from the template, check the box present next to the field off. You can also customize the position of currency symbol to be before or after the amount. At times, you might need to show the number of items on the transaction. Checking the Quantity box will help you in showing the number of items present.
Customize the font size, color and background color of Sub Total and Total section. Customizing the Sub Total section will also apply to Items in Total section.
- This allows you to customize labels related to Notes, Terms & Conditions, Signature. Also you can customize the way the content related to Notes, Terms & Conditions by adjusting their font size.
- You can enable the signature field by checking the box next to the signature label field. Customize the label if you wish and add an image for the signature if required.
- Footer content can be added by selecting the Customize your footer content and customized by adjusting font size, color and background color.
- Background image can be added for the footer section and can be positioned by selecting the option from the drop down.
- For a multi-page document, you can choose to show the page numbers on the document. Check the Show Page Number box to enable it.
Module Specific Customization
Apart from the common customization available in different modules, there are specific customization provided for every module.
- In the invoice module, the option to add a Payment Stub is provided under Template Properties. Check the Do you want to use a ‘payment stub’ box to enable it. The labels for Payment Stub and Amount Enclosed can be customized.
What is a Payment Stub?
Let’s say you have sent an invoice to your customer and he decided to pay you by cash or check. This payment stub section will be added in your invoice for your reference of the amount being paid and your customer can return the invoice with the cash or check attached to you.
- The Terms field has been added under Header & Document Information. This will show the payment terms information on the invoice. You can choose to show/hide the field by checking the box on or off and customize the label name.
- You can also choose to show the status as a stamp on the invoices by checking the Show Status Stamp option under Header & Document Information.
- For the Total section, you can choose to show Payment Details which will have Payment Made, Credits Applied, Amount Withheld, Write Off Amount & Balance Due fields under it. You can choose to show/hide the field by checking the box on or off and customize the label name.
- In the Footer, you can choose to show the Online Payment Options by checking the Online Payment Link box. In case you do not have the option and would opt for a bank transfer or any other offline means, you can add the required details on the template by selecting the Add your bank details option. This will be displayed below the customer notes.
- For the Total section, you can also choose to show Payment Details which will have Credits Used, Refund, Credits Remaining fields under it. You can choose to show/hide the field by checking the box on or off and customize the label name.