Migrate to Zoho Workplace
Zoho Workplace supports migration of business data from multiple cloud services, on-premises environments, and desktop applications. Depending on the application, administrators can migrate emails, calendars, contacts, tasks, chats, and files to their corresponding Zoho Workplace services.
Each Zoho Workplace application provides migration options or import options for supported source platforms. Review the sections below to understand the supported migration methods and choose the approach that best fits your organization's requirements.
What can you migrate to Zoho Workplace?
Zoho Workplace supports migration of the following data:
Zoho Workplace Application | Data you can migrate |
| Zoho Mail | Emails, Drafts, Sent folder messages, All email attachments (with some file type and size limits), Groups(Distribution lists and Shared Mailboxes), Folders & folder hierarchies |
| Zoho Calendar | Calendar events (internal and external events), Attendee responses, Attachments, Resources, Repeat/recurring events, Calendar event descriptions/notes, Deleted calendar events |
| Zoho Contacts | Personal address books, Organization contacts, Group contacts |
| Zoho To Do | Tasks, Task Lists, Due Dates, Priorities, Task Status |
| Zoho Cliq | Past group chats, threads, and direct messages |
| Zoho WorkDrive - Files & Documents | Business folders, presentations, spreadsheets, and documents |
Email migration: Zoho Mail
Zoho Mail supports multiple migration methods for organizations migrating from cloud email providers, on-premises mail servers, and legacy email systems. Depending on your source platform, you can migrate mailbox data using application-based migration, protocol-based migration (IMAP/POP), or the Zoho Migration Wizard.
Migration method | What is it for | Migrate from | Best suited for |
|---|---|---|---|
| Application-based migration | Application-based migrations or One-click migration are designed for full-scale moves from major platforms such as Google Workspace, Microsoft 365, or Microsoft Exchange (both on-premises and hosted). | Best suited for full migration of emails, contacts, and calendars. | |
| Protocol-based migration (IMAP/ POP) | Protocol-based migrations rely on IMAP or POP to transfer mailbox data. |
| These are particularly useful when migrating from smaller or legacy systems, or when the requirement is limited to emails only. IMAP migrations retain folder structures and are widely compatible, while POP migrations are best suited for scenarios where only downloaded message data is required. |
| Wizard-based migrations use the Zoho Migration Wizard, a specialized tool that simplifies the process of moving data from sources such as Microsoft Exchange (on-premises and hosted), PST files from Outlook, EML files, or hosted Exchange environments. | This method is particularly effective for organizations with mixed or legacy setups where application-based migrations may not be possible. |
Other IMAP migration guides
If you're migrating from other IMAP-compatible email providers, refer to the following guides.
- IMAP migration from GoDaddy to Zoho Mail
- IMAP migration from Titan Mail to Mail Zoho Mail
- IMAP migration from Rackspace
- IMAP migration from Dovecot
- IMAP migration from Zimbra
Zoho Mail coexistence
Zoho Mail Coexistence enables organizations to run Zoho Mail alongside an existing email service, such as Microsoft 365 or Google Workspace using the same domain. During the migration, users who have already been migrated can send and receive emails using Zoho Mail, while users who have not yet been migrated continue using the source email service. This allows organizations to complete a staged migration with minimal disruption to users and uninterrupted email delivery.
Calendar migration: Zoho Calendar
Zoho Calendar supports importing calendar data from popular calendar providers and any application that supports the iCalendar (.ics) standard. To migrate calendar data, export your existing calendar as an ICS file from the source application and import it into Zoho Calendar. This process transfers calendar events, schedules, recurring meetings, reminders, and other supported event information.
If you are migrating from supported business platforms such as Google Workspace or Microsoft 365, calendar migration can be performed together with email and contact migration using the Zoho Mail Migration tool.
Use one of the following migration options depending on your source calendar service.
Migration option | Description |
|---|---|
| Migrate from Google Calendar | Export your Google Calendar as an ICS file and import it into Zoho Calendar to migrate events, recurring meetings, reminders, and schedules. |
| Import from Outlook Calendar | Download your Outlook Calendar and import it into Zoho Calendar to migrate your calendar events and meeting schedules. |
| Migrate from Other Calendar services | Export calendars from any service that supports the iCalendar (.ics) format and import them into Zoho Calendar. |
| Migrate from Google Workspace, Microsoft 365, and AWS WorkMail | Administrators can migrate calendars together with emails and contacts using the Data Migration option available in the Zoho Mail Admin Console. Learn more. |
Contacts migration: Zoho Contacts
Zoho Contacts supports importing contact data from various contact management services and applications. Contacts can be imported into either the Personal or Organization categories. Organization Contacts and Organization Groups can only be imported by organization administrators or group administrators. Supported contact fields such as names, email addresses, phone numbers, company information, mailing addresses, notes, and organization details are imported during migration.
Refer to the table below for supported migration options.
Migration option | Description |
|---|---|
| Import contacts from Google | Import contacts directly from your Google account into Zoho Contacts. |
| Import contacts from Microsoft | Import contacts exported from Microsoft Outlook or Microsoft 365 into Zoho Contacts. |
| Import contacts from Desktop files | Import contacts stored locally in CSV (UTF-8), VCF (vCard), or LDIF formats. |
| Migrate from Google Workspace, Microsoft 365, and AWS WorkMail | Administrators can migrate contacts together with emails and calendars using the Data Migration option available in the Zoho Mail Admin Console. Learn more. |
Tasks migration: Zoho ToDo
Zoho ToDo allows users to migrate existing tasks from supported task management platforms and desktop file formats. Imported tasks retain supported information such as task names, due dates, priorities, notes, reminders, and completion status.
Refer to the links below for detailed instructions on importing tasks from supported applications and file formats into Zoho ToDo and managing them within Zoho ToDo.
Chat migration: Zoho Cliq
Zoho Cliq provides a built-in Migration Wizard that enables organizations to migrate collaboration data from supported messaging platforms. Depending on the source platform, administrators can migrate users, channels, conversations, direct messages, files, and chat history into Zoho Cliq.
Zoho Cliq supports migration from the following collaboration platforms.
Files and document migration: Zoho WorkDrive
Zoho WorkDrive provides multiple migration options for moving files and business documents from cloud storage providers, file servers, and desktop storage into WorkDrive while preserving folder structures and supported metadata. Organizations can migrate documents during onboarding or continuously synchronize files from supported services.
Use the following migration options to import files into Zoho WorkDrive from supported cloud storage providers or local storage.
Migration Option | Description |
|---|---|
| Google Drive | Migrate My Drive, Shared Drives, folders, documents, spreadsheets, presentations, and supported permissions into Zoho WorkDrive. |
| Microsoft OneDrive | Import files, folders, Office documents, and business content from OneDrive into WorkDrive. |
| Dropbox | Migrate files, folders, and business documents from Dropbox while preserving folder hierarchy. |
| Desktop Files | Upload files and folders directly from local storage using the WorkDrive web interface. |
| WorkDrive TrueSync | With WorkDrive TrueSync, you can now select specific desktop folders to sync automatically to WorkDrive web. |
Note
If you need further assistance with migrating your data, you can reach out to us at support@zohoworkplace.com