Flexible work part 4: How WorkDrive supports flexible work

In our last three articles on the topic, we covered what flexible work is, how new technology shapes it, and different types of flexible work. In the final edition of the series, we’ll take an in-depth look at how Zoho WorkDrive helps businesses adapt as the flexible work paradigm evolves.

Getting collaboration right 

WorkDrive values collaboration within peers which is one of the key factors for a productive workplace. In the first blog of the series, we mentioned how it can make or break any project. This is where Zoho WorkDrive comes into the equation.

Team Folders make navigating through files and sub-folders easy. You can organize data across Team Folders based on the different teams your organization contains, ensuring there is no confusion. You can also pin specific Team Folders to the top to ensure key information is always available whenever you access WorkDrive.

File annotation can be a savior when team members are spread apart remotely. Being able to annotate an array of file types, including PDFs and images, helps focus attention on the task to support creativity and collaborative problem solving.

When working with external clients, collaboration needs to be supported by precise and timely communication. Setting up timed submissions using the collect files feature is one way of maintaining deadlines. Likewise, you can have guest users access specified folders temporarily. This is especially useful when you employ both full- and part-time employees or have contractors handling certain tasks.

Flexibility in both work and workplace

A whopping 90% of workers in the US claim that flexible working arrangements increase their morale. However, to be able to work flexibly doesn’t just mean having access to remote work or flexible schedules. There are two factors for a workplace to be fully inclusive: Employers need to offer multiple forms of work to employees and provide the technology to enable them. WorkDrive comes in to help with the latter.

In the second blog, we discussed how changes in tech trends enabled the work environment we’re in currently. It can be difficult to change work dynamics and cultivate such an environment. A content collaboration platform such as WorkDrive simplifies the process and can be implemented rapidly by organizations of any size.

Some people prefer working on apps installed on their system, while others prefer online apps. This creates a need for companion apps like WorkDrive TrueSync and Genie perform. TrueSync syncs system files with WorkDrive, while Genie enables you to open files saved on your WorkDrive folders with apps on your system and also syncs changes changes directly to your folders.

A secure place to work

Finally, no form of flexible working is complete without proper security.

Files in WorkDrive are encrypted at both rest and in transit to ensure no matter where you are located, your data will remain protected. WorkDrive can also help mitigate risks while using public WiFi networks with built-in virus protection to safeguard your system.

Losing data is another obstacle when working away from office spaces. Using the admin console’s activity log, it’s possible to keep track of files that have been deleted and created. Using RecoveryManager Plus, it’s possible to back up the files and retrieve data in the case of lost, damaged, or compromised files.

We hope this series has helped you understand the underlying trends and how WorkDrive supports flexible work. Try WorkDrive now for your flexible teams!