Know where you stand against your plan

Zoho Projects | January 26, 2016 | 2 min read

It was an evening at the Reform Club back in October 1872. A casual conversation turns into a challenge, which leads to a heavy wager of £20,000 to go around the world. Novelist Jules Verne’s epic, Around the World in Eighty Days, captures this thrilling story where the protagonist Phileas Fogg, accompanied by his man-servant Passepartout, use everything from ships, trains, a sailing sled, and even an elephant in their valiant attempt to finish the journey on time – to win the wager as they had planned. Do they make it, amidst the hurdles and the delays of 19th century travel? Well, you’ll have to read the book.

planned-and-actual

Plans change, as do projects themselves, once they are put into motion. Fogg’s biggest challenge was to know where he stood at any time, against his plan. As a project planner, you will need to frequently and constantly evaluate your progress, whether ahead or behind schedule, to quickly determine corrective options. That’s why Zoho Projects has introduced the Planned vs. Actual tab. If only we’d had it in time for Fogg!

This tab gives you a complete view of all your users and the progress of their tasks. You can quickly alter future plans to counterbalance lost time. Or if you see that you’re ahead, you will at least know who to thank.

user-viewQuickly determine where you should allocate more resources by switching to the Classic View to see progress against each task.

task-viewSee if your project is on track so you can change your plans to make up for lost time. A new, colorful bar-chart shows you hours planned and hours completed by the various participants in the project.

project-viewLike Fogg, should you miss your train and have to charter an elephant, don’t despair. From ten feet up on your perch, see where you stand against your plan.

Have you had similar project adventures? Do share them with us.

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  1. Brian Childers

    I love your new new chart! It would be great if would also include columns for the Budgeted vs Expended in the project list view.

    • Pearlyn Anugraha

      Thank you Brian, that’s good to know. Our team is currently working on providing a consolidated view of Budgeted vs Expended Hours/Amount for all your projects under Timesheets . This feature will be released soon.

  2. parag

    Please let me know, where do I add the planned hours/days while creating the task.

    • Pearlyn Anugraha

      Hi Parag,
      When you create a task, you have an option called “Set Work” where you can add your planned hours as work hours per day, work percentage per day or as total work hours. Click here to read more on this. If you need further assistance, please write to support at zohoprojects dot com.

  3. narendra Kulkarni

    Under Project module How do I get planned dates Vs actual dates rather than the hours spent

    • Pearlyn Anugraha

      Hi Narendra Kulkarni,
      You can view the planned and actual dates for your closed tasks in the Chronology Gantt chart. However, I’m afraid you will not be able to view them for ongoing tasks.