Keeping yourself organized at work is imperative to become an industry leader. It helps you strike a balance between work and life, meet your deadlines effectively, and get your creative juices flowing. In the old days, successful people always had a planner or to-do list—in this modern era, though, people often choose a digital option, and the best way to sort out your business and personal agenda is to use an online calendar.
So, why should you use an online calendar over a planner? Nothing answers this better than the comfort and features that online calendars provide to their customers. From instantly modifying your plans to notifying your attendees regarding those changes, online calendars allow you to communicate without wasting a minute. Just scroll through your mail box, make a rough plan in your head, arrange meetings with your colleagues, and add the details to your calendar.
Let’s take some time to explore the features that make online calendars the best choice for your workplace planning.
Set up team meetings and events instantaneously
Most teams have scrum meetings at the start of each day, or at the beginning of every week, to discuss the status of their work in progress. As meetings are a crucial component of work culture, an online calendar will ensure you have an efficient way of planning and organizing them. Just add an event on the calendar and select your guest list. The invites for the meeting will be sent to everyone on the list and their RSVP status will be automatically updated on your calendar—at which point you can choose to proceed with the meeting or reschedule it to a better time.
Online calendars also provide you with the option to look up the availability status of your guests before adding an event and sending invites. This way, you can figure out the best time for a meeting without having to call your guests individually or host another meeting to discuss their availability. You can also make changes to the event any time you want and notify your guests about the updates. If you have recurring events, you can create it once and set it to repeat for a specific period, and the event will be automatically created from then on.
Right from your mailbox to your calendar
If you use a mailbox that comes integrated with a calendar in the suite, you’re in for a real treat. Online calendars usually provide you with the option to add events straight from your inbox to the calendar. This saves you the time spent on creating events manually, and also helps ensure you don’t forget any upcoming important meetings.
Configure reminders and never miss out
When you add an event on your calendar, you can configure reminders for that particular event. Depending on the conditions you’ve set for your reminders, you’ll be sent notifications about upcoming events on your agenda. You don’t have to worry about forgetting important meetings or deadlines—the notifications will show up just when you need them.
Fix appointments in the blink of an eye
If your work schedule involves meeting and interacting with lots of people, online calendars can be used to embed appointment request forms on your website. Using this feature, a visitor can fill out a form to request an appointment, and once you choose to approve or decline, a notification will be sent to the visitor. No need for a personal assistant to set up appointments for you—do it yourself, automatically!
Run through your schedule, anytime
One of the best parts of an online calendar is the ability to quickly peruse past and future events. You don’t have to rummage through your planner to find out what happened a month ago, or wrack your brain to remember when you scheduled that important meeting for.
Since schedule changes are common, online calendars let you adjust your agenda and make alternative plans quickly. Instead of wasting time, just jump to the appropriate view to look up your schedule and make changes.
Access your calendar from anywhere
Whether you’re at home, shopping, traveling, or at work, online calendars can be accessed from anywhere. All you have to do is download the calendar’s app on your mobile device. Now you can check your calendar whenever or wherever you want.
Apart from using app-based online calendars, certain service providers give you the option to sync your online calendars with your local device using CalDAV sync or Exchange ActiveSync. After synchronizing your online calendar with the native calendar on your device, you can view and make changes as if you were sitting at your computer.
Multiple calendars for multiple objectives
If you’re someone who carries multiple planners for multiple reasons, you need to get rid of them right now. Why would you go through the hassle of carrying different notebooks with you, when you can fit all your planners into one device, in one application, right in your pocket? Online calendars should be the obvious choice when it comes to planning multiple events, as they provide you with an option to create as many calendars as you need. You can maintain calendars for work, personal events, and special occasions separately and host events on each calendar, separately. You can also view all the events for each calendar in one unified view, to make sure that nothing’s clashing.
There are ample options for online calendar services on the web. Zoho Calendar is one such service that provides you with the elements to make your scheduling as simple as ABC. Start using it now and take more control over your day-to-day planning.