File management is more than just a storage solution. It combines document and team management, file versioning, advanced search, data loss prevention tools, and much more. Another significant use for it is content collaboration. A good solution must offer teams a platform where they can create, collaborate, and discuss the work contained within documents. This is exactly what WorkDrive has in store for you.
Zoho WorkDrive comes with a built-in office suite: Writer (word processor), Sheet (spreadsheet editor), and Show (presentation tool). Your team can create and work on documents without having to juggle multiple applications. From ideation to evaluation, you can bring everyone on board and collaborate with them in real-time, without ever leaving WorkDrive.
Zoho Writer: A distraction free document editor
Writer is a comprehensive word processor that makes business documentation a breeze. Apart from the default collaboration and review tools, Zoho Writer's other features include an AI-based writing assistant. Zia can offer grammar, style, and readability suggestions. This way, your team can ensure all their documents are error-free and business-friendly.
Writer is also integrated with Zoho Sign, our electronic signature app. This integration lets teams draft documents, add merge fields, and share those documents with clients, partners, and other stakeholders for approval. You can even create a workflow for the order of signers to access the files.
Writer also offers engagement analytics that give information on how much time each member has spent on every page of your document. This helps you get a complete picture of how your collaborators have interacted with your work.
Zoho Sheet: A collaborative spreadsheet software
Create, edit, and share spreadsheets online with Zoho Sheet. It offers all the data tools your team needs to organize information, build reports, and gain detailed insights.
Working with numbers can get tricky, especially when you have a group of members collaborating on the same sheet. With Zoho Sheet, you can choose specific roles for each collaborator, based on how you want them to contribute. You can also lock certain areas of the sheet to restrict members from editing them.
Zoho Sheet comes with a built-in data cleaning tools to help manage an accurate database. Detect duplicates, fill in any blanks, and remove inconsistencies within your data, all from a single pane.
Sheet also offers an AI-powered analytics assistant that automatically provides a comprehensive summary of the data within the sheets. Your team can ask Zia questions about their data and it will fetch answers in the form of charts, pivots, and formulas.
Zoho Show: An intuitive presentation tool
Zoho Show is a presentation tool that lets you create, collaborate, and publish presentations online. It offers intuitive formatting that shows all the relevant tools every time the user select an object on the slide. This way, users don't need to dig for options within the application. Everything is just a click away.
Share presentations and work with your team on slides in real time. By adding comments to any element within the slides, you can give more context to your discussions. You can also share images within comments to explain your ideas better.
The tool also offers multiple add-ons to help your team curate content and design slides faster. One example is the Unsplash add-on, which gives you instant access to over 2 million high-resolution images for free. And with the Giphy add-on, you can insert live GIFs to add some fun to your slides.
Each of these editors is available across your smart devices, so your team can work on files on the go. Since these tools are available within WorkDrive, you can manage versions, track file activity, and monitor access stats from a single place.
Interested in learning more about WorkDrive's other capabilities? Head to the Zoho WorkDrive website.