Best Gantt Chart Software for Project Management Teams

The best Gantt chart software for project management teams is the one which provides you the means to visualize your project timeline in order to plan and track your project's progress. In case of schedule deviations, it automatically adjusts your timeline and highlights critical tasks to ensure project completion.

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What is Gantt chart software?

A Gantt chart is a visual representation of the project timeline or schedule with emphasis given to depicting the relationship between your various work items. Gantt chart software displays these relationships or dependencies, making it easier to plan your project as well as to implement changes and track progress in real-time. The best Gantt software will facilitate you to manage and work with different types of dependencies.

Key features of a Gantt chart tool

Some of the key features present in Gantt software include:

  • Ability to manage various kinds of dependencies
  • Track real-time progress
  • Set baseline to measure performance
  • Replicate the work-breakdown structure
  • Analyse critical path
  • Calculate slack to track delay

Why do project management teams need Gantt chart software?

Online Gantt chart software is the primary tool used for project planning and project scheduling. Named after its inventor Henry Gantt, the earlier versions of it were drawn by hand and had to undergo many iterations to accommodate changes. Today there are several Gantt chart tools for project planning that allow users to create a Work Breakdown Structure, set baselines for checking schedule deviations, analyze critical path, and collaborate online for changes.

Who uses Gantt chart software?

Online Gantt chart software is the primary tool used for project planning and project scheduling. Named after its inventor Henry Gantt, the earlier versions of it were drawn by hand and had to undergo many iterations to accommodate changes. Today there are several Gantt chart tools for project planning that allow users to create a Work Breakdown Structure, set baselines for checking schedule deviations, analyze critical path, and collaborate online for changes.

  • Construction

    To plan, schedule and keep track of building plans and construction work

  • IT

    To track the progress of software projects in order to meet deadlines and identify risks

  • Education

    To plan academic projects and lessons, and ensure collaboration between teachers and students

  • Marketing

    To plan marketing campaigns, track their progress and identify pain points

  • Consulting

    To schedule and track multiple client projects while ensuring that all the stakeholders are kept in the loop

Benefits of using Gantt chart software

  • Visualization of project timeline that's scalable and easily editable
  • Ease of collaboration within teams and with clients
  • Efficient work allocation by taking team availability into consideration
  • Real-time progress and metrics tracking
  • Identification of bottlenecks and delays by analyzing online Gantt
  • Schedule management by automatic re-adjusting of timeline to accommodate changes and delays
  • Document management with online repositories and file versioning to keep track of changes
  • Report generation by analyzing various data associated with the project

Desktop Vs Online Gantt chart software

Desktop Gantt chart software is suitable for small projects that don't involve extensive planning, tracking and collaboration. Project planning involves an extensive amount of documentation that may need to be constantly edited during this stage. Tracking the schedules and keeping within deadlines also involves a lot of effort in terms of recalculating due dates to make up for any delay. Even if some leeway is given for possible risks, the more the number of work items involved, the higher the amount of effort needed to maintain the timeline. Projects that involve remote teams and constant inputs from stakeholders may also involve effective collaboration facilities in place. Hence, online Gantt chart software is a better fit for such projects.

How to create Gantt charts with Gantt chart software??

Here's how to make Gantt charts using online Gantt software:

  • Step 01

    Sign up and create a project either using available templates or from scratch. Give a start and end date for the project to define the limits of your timeline.

  • Step 02

    Populate data. Enter the various milestones, tasks and sub-tasks that need to be done in order to achieve your goal.

  • Step 03

    Add members. Assign work items to the team based on their skill set and schedules.

  • Step 04

    Make sure to add start and end date for all your tasks to visualize the overall project timeline.

  • Step 05

    Once the Gantt chart is visualized, set interdependencies to adjust the schedule accordingly.

Why is Zoho Projects the best Gantt chart software?

Zoho Projects offers an online Gantt chart tool that makes project scheduling easier with a visual representation of milestones, task lists, tasks, and the dependencies between them. You can either view the tasks sorted by the milestones as the Milestone Gantt or by the order of occurrence as the Chronology Gantt. You can also add new tasks, set dependencies, and adjust start and finish dates all within the Gantt chart software online, making your project planning experience visual and effortless. Here are some of our key features:

View and manage dependencies

With Zoho Projects, create Gantt charts that support all the four types of task dependencies like Finish to Start, Start to Start, Start to Finish, and Finish to Finish. In our online Gantt software, just drag and drop between task bars to define relationships between them. The clear color distinction helps you quickly get an idea of tasks that are overdue, the status of a task, completed tasks, dependency type, and so on.

Best Gantt chart software - Zoho Projects
Online Gantt chart tool - Zoho Projects

Add new tasks

You can now quickly add a new task right from within the Gantt chart tool. More details like the task description, owner, start, and dates can be defined in the pop up that appears. The inserted tasks get added at the same level as tasks or subtasks in our online Gantt.

View additional task information

Hovering over the task name displays all additional information like the owner, completion percentage, start and end dates, and a list of all predecessors and successors. You can directly create new dependencies in our online Gantt chart tool or edit existing dependencies.

Online best Gantt chart software - Zoho Projects
Gantt software - Zoho Projects

Share your Gantt chart

If you'd like a copy of the Gantt chart to be sent via mail or used in presentations, you can do so by exporting the chart as a PDF. You can also print the chart as a hard copy. The Expand/Collapse task lists option lets you choose between an exhaustive view of tasks under each task list or a view of only the task list names.

Rescale your Gantt chart

The chart can be rescaled to accommodate more Gantt bars or maximized to have a more clear view of your online Gantt chart software. Rescale the Gantt chart with the Zoom in (+) and out (-) icons.

Gantt chart tool - Zoho Projects