Attendance Reports

Attendance reports in Zoho Payroll provide comprehensive insights into employee attendance patterns, including daily attendance status, summary reports, and overtime tracking. These reports are essential for HR managers and payroll administrators to monitor and manage attendance, ensuring accurate payroll processing and compliance with company policies.

Below are detailed descriptions for each report, along with explanations of all features and how various changes affect the reports.

You can access the below reports by navigating to Reports > Attendance Reports.

Attendance Summary Report

The Attendance Summary Report provides a comprehensive overview of employee attendance over a selected period. It helps track the number of payable days, expected working days, worked days, and both paid and unpaid off days. This report is essential for managing and analyzing attendance patterns and ensuring accurate payroll processing.

Column	Description
Employee	Name of the employee.
Payable Days	Total days counted as payable.
Days	Number of payable days.
Paid Off	Number of days off that are paid.
Total	Total payable days, including paid-off days.
Expected Working Days	Number of days the employee is expected to work.
Worked Days	Days the employee has actually worked.
Present	Days the employee was present at work.
On Duty	Days the employee was on duty but not necessarily at the office.
Total (Worked Days)	Total number of days worked.
Paid Off	Number of days off that are paid.
Leave	Number of leave days taken that are paid.
Holidays	Number of holidays that are paid.
Weekend	Number of weekends that are paid.
Total (Paid Off)	Total number of paid-off days.
Unpaid Off	Number of days off that are not paid.
Leave	Number of leave days taken that are not paid.
Absent	Number of days the employee was absent without pay.
Total (Unpaid Off)	Total number of unpaid off days.

Features and Options

Period Selection: Allows you to select the period for which you want to generate the report. You can choose from predefined options like This Week, This Month, This Year, etc., or set a custom date range.
Day/Hour View: Toggle between day and hour view to change the granularity of the report.
Simple Summary Report: A toggle option that allows you to view a simplified version of the report, focusing on key metrics.
Employee Status: Filter the report based on the status of employees, such as Active Users, Active Employees, etc.
Show Only Direct Reportees: A checkbox to display only those employees who directly report to the user.
Show Selective Ex-Employees: A checkbox to include selective ex-employees in the report.

Filtering Options

Filtering options enable you to narrow down the report data based on specific criteria such as employee status, department, designation, and location. These filters help you focus on the most relevant data for your analysis.

Filter	Description
Department	Narrow down the report to specific departments.
Designation	Focus on employees with specific designations.
Location	Filter based on work location.

Other Actions

These options provide flexibility in how you use and share the report data. You can export the data for further analysis, print the report for physical records or meetings, or download it as a PDF for sharing and documentation.

Action	Description
Export Data	Export the report data to your device.
Print Report	Print the report for physical records or meetings.
Download as PDF	Download the report as a PDF for electronic sharing and documentation.

Employee Daily Attendance Status Report

The Employee Daily Attendance Status Report provides a detailed breakdown of an individual employee’s daily attendance records within a selected period. This report helps track the exact times of first in, last out, total hours worked, payable hours, attendance status, and assigned shifts for each day. This information is crucial for monitoring employee attendance patterns, identifying absences, and managing payroll accurately.

Column	Description
Date	The specific date of the attendance record.
First In	The first clock-in time of the employee on the given date.
Last Out	The last clock-out time of the employee on the given date.
Total Hours	The total hours worked by the employee on the given date.
Payable Hours	The hours that are considered payable for the given date.
Status	The attendance status for the day (e.g., Present, Absent, Weekend).
Shifts	The shift assigned to the employee on the given date.

Filtering Options

Period: Choose from predefined periods like This Week, This Month, Last Week, etc., or define a custom date range.
Status: Filter the report based on attendance status (e.g., All, Present, Absent).
Total Hours: Filter based on the total hours worked (e.g., All, Less than 8 hours, More than 8 hours).

Other Actions

Action	Description
Export Data	Export the report data to your device.
Print Report	Print the report for physical records or meetings.
Download as PDF	Download the report as a PDF for electronic sharing and documentation.

Attendance Status Report

The Attendance Status Report provides a detailed view of the attendance status of employees over a selected period.

Column	Description
Employee	Name of the employee
Date	Date of the attendance record
Status	Attendance status (Present, Absent, Weekend, etc.)
Payable Days	Days, Paid Off, Total days payable
Present	Number of days present
Holidays	Number of holidays
Weekend	Number of weekends
Absent	Number of days absent
On Duty	Number of on-duty days
Paid Leave	Number of paid leave days
Unpaid Leave	Number of unpaid leave days

Filtering Options

Filter	Description
Employee Status	Filter by Active Users, Active Employees, and Selective Ex-Employees.
Department	Narrow down the report to specific departments.
Designation	Focus on employees with specific designations.
Location	Filter based on work location.
Employee Type	Option to show only direct reportees.

Features and Options

Period Selection: Allows you to select the period for which you want to generate the report. You can choose from predefined options like This Week, This Month, This Year, etc., or set a custom date range.
Day/Hour View: Toggle between day and hour views to change the granularity of the report.

Other Actions

Action	Description
Export Data	Export the report data to your device.
Print Report	Print the report for physical records or meetings.
Download as PDF	Download the report as a PDF for electronic sharing and documentation.

Daily Attendance Status Report

The Daily Attendance Status Report provides a detailed snapshot of employee attendance on a specific day. This report helps administrators track attendance patterns and identify any discrepancies or attendance issues promptly.

Column Name	Description
Employee	Displays the employee’s name and unique identification number.
Date	The specific date for which attendance is being recorded.
First In	The first time the employee clocked in for the day.
Last Out	The last time the employee clocked out for the day.
Total Hours	The total hours the employee was clocked in during the day.
Payable Hours	The hours that are considered payable, excluding breaks and non-working hours.
Status	Indicates the attendance status for the day (e.g., Present, Absent, Weekend, Holiday).
Shifts	The shift the employee was scheduled to work on that day.

Filtering Options

Filter	Description
Date	Select the specific date for which the attendance data needs to be viewed.
Employee Status	Filter by active users, active employees, or both.
Department	Filter the data based on specific departments.
Designation	Filter the data based on specific designations.
Location	Filter the data based on specific locations.
Shifts	Filter the data based on specific shifts.
Show selective ex-employees	Include or exclude specific former employees from the report.

Other Actions

Action	Description
Export Data	Export the report data to your device.
Print Report	Print the report for physical records or meetings.
Download as PDF	Download the report as a PDF for electronic sharing and documentation.

Attendance Absent Report

The Attendance Absent Report provides a comprehensive overview of employee attendance, highlighting absent days, deviation hours, Loss of Pay (LOP) days and hours, and unpaid days and hours. This report helps in monitoring employee attendance patterns, identifying potential issues, and ensuring accurate payroll processing.

Column Name	Description
Employee	Displays the name or ID of the employee.
Absent Days	Shows the total number of days the employee was absent.
Deviation Hours	Displays the total hours of deviation from the standard working hours.
LOP Days	Indicates the number of Loss of Pay days due to absences.
LOP Hours	Shows the total hours deducted as Loss of Pay.
Unpaid Days	Displays the total number of unpaid days.
Unpaid Hours	Shows the total hours of unpaid leave.

Filtering Options

Filtering options enable you to narrow down the report data based on specific criteria. These filters help you focus on the most relevant data for your analysis.

Filter	Description
Date Range	Allows selection of specific date ranges for the report.
Work Location	Filters data based on the work location of employees.
Department	Filters data based on the department to which employees belong.
Designation	Filters data based on the designation of employees.

Attendance Overtime Report

The Attendance Overtime Report provides an in-depth view of the overtime hours worked by employees. This report includes regular overtime, weekend overtime, holiday overtime, and the total overtime hours. It helps in tracking and managing overtime effectively to ensure proper compensation and compliance with labor laws.

Column	Description
Employee	Displays the name or ID of the employee.
Regular Overtime Hour	Shows the total regular overtime hours worked by the employee.
Weekend Overtime Hour	Displays the total overtime hours worked during weekends.
Holiday Overtime Hour	Shows the total overtime hours worked during holidays.
Total Overtime Hour	Indicates the cumulative total of regular, weekend, and holiday overtime hours.

Filtering Options

Filtering options enable you to narrow down the report data based on specific criteria. These filters help you focus on the most relevant data for your analysis.

Filter	Description
Date Range	Allows selection of specific date ranges for the report.
Work Location	Filters data based on the work location of employees.
Department	Filters data based on the department to which employees belong.
Designation	Filters data based on the designation of employees.