In recent times, Zoho Workplace has been rapidly redefining the productivity suite landscape—steadily earning the trust, confidence, and fandom of businesses of all sizes while challenging the likes of Microsoft 365 and Google Workspace.
The data captures it all: Zoho Workplace now serves nearly *18 million users, and about half of its customers have migrated from Microsoft 365 or Google Workspace. Impressively, one in four customers is an enterprise organization (1,000+ users) with complex requirements.
Here are the top reasons why Zoho Workplace is on a growth spurt—insights that may resonate with you too, and help you make the switch with confidence, so you don’t get left behind while your peers and competitors are already embracing the digital transformation journey.
A well-integrated product suite. Zoho Workplace isn’t just a collection of apps like email, calendar, chat, calls, meetings, cloud storage, notes, tasks, intranet, and password manager offered in silos—as is the case with most vendors. It’s a tightly connected ecosystem where everything works systemically and semantically to augment productivity.
Privacy and security by design. At Zoho, privacy isn’t an afterthought or a compliance checkbox post-GDPR. It’s been the moral and foundational principle from the very beginning.
High on value. Zoho Workplace offers enterprise-grade email and collaboration apps at an unmatched price point, with no hidden costs. This has made Zoho Workplace a trusted choice for enterprises, which now make up 20% of its customer base. Among them, the largest is the Government of India (through NIC—National Informatics Centre), with over 2 million users.
No migration anxiety. Migrating from your existing email provider is quick, easy, and safe, with multiple migration options to ensure a stress-free experience.
Beyond these, users consistently highlight one factor as the jewel in the crown of Zoho Workplace—user experience. At the heart of that experience is Trident, Zoho’s native desktop app that reimagines how teams interact with email, collaboration, and productivity tools.
To unlock Trident, the journey begins with migrating to Zoho Mail. Once you've completed your migration to Zoho Mail, you gain full access to everything Trident has to offer.
Unlock Trident: The crown jewel of Zoho Workplace.
Trident for Zoho Workplace is a native desktop app for Mac and Windows. It brings all of your communication, productivity, and business tools under one roof. Beyond a familiar inbox, it delivers modern features and faster performance in a fluid, intuitive, distraction-free environment.
Here’s a quick glimpse at the features Zoho Workplace users rave about in Trident.
An inbox with superpowers.
Manage multiple email accounts without signing in and out each time.
Browse and compose emails offline.
Encrypt and password-protect sensitive emails.
Export, view, and manage messages in .eml or .pst formats.
Access and manage delegated mailboxes.
Share emails and drafts with colleagues.
Snooze emails or set reminders for follow-ups.
Organize your folders your way.
Lock the app with a password for extra security.
Use the menu bar app to access Trident while busy in a different app or browser.
Outlook + MS Teams + Zoom + more in one interface.
Most users juggle multiple apps every day: Outlook or Gmail for email, Teams or Slack for chat, Zoom for meetings, Fantastical for calendars, Evernote for notes…the list goes on (and honestly, it's too long to fit here 😌).
With Trident, you can simplify all of that. Beyond email, you get built-in chat, calls, meetings, calendars, tasks, notes, contacts, and more—everything you need to work productively, all under one roof. But Trident isn't just about replacing multiple apps; it connects your everyday business tools directly into your workflow.
Contextually integrated business tools.
Trident bridges the gap between you and your role-specific workflows by seamlessly connecting with your communication and productivity tools in one place. With its ingenious features like Widgets, Smart Mail, Smart Flow, and Smart Assistant, you can multitask with ease, minimize context switches, and complete your workflows in no time.
Let's break it down.
Widgets in Trident enable true multitasking by letting you interact with business-critical Zoho apps like CRM, Desk, and other popular third-party apps without ever leaving your workspace.
Smart Mail turns notification emails from Zoho apps into interactive, actionable emails—so you can approve expense requests from Zoho Expense, comment on tasks from Zoho Projects, resolve customer tickets from Zoho Desk, and more right from your inbox.
With Smart Flow, you can share data between various integrated modules and apps in Trident with a fluid drag-and-drop mechanism.
The built-in Smart Assistant helps you get things done faster using pre-built and natural-language commands.
Follow your roadmap to Trident.
Now that you’ve seen what makes Trident special, here’s a simple overview of the roadmap to help you transition smoothly:
Migrate your existing email service to the Zoho Mail service with minimal downtime.
Download the Trident desktop app (included in your Zoho Workplace subscription).
Mount your old archives in PST format (if any) to Trident.
Explore Trident's full breadth of capabilities in this demo video.
For any help along the way, skip the bots and get real, human support anytime for free of cost.
Step into the future of email with Trident.
The real difference with Trident isn't just in its features—it's in the experience. Every click, every workflow, every integration is designed to help you focus, move faster, and work without distractions. That's what sets it apart from the old email apps you're used to.
Once you try it, you won’t just leave your old email app behind—you’ll see why businesses worldwide are choosing Trident for Zoho Workplace as the future of work.
Download Trident today and see how it redefines your workplace experience.
*Statistics and data points used here are sourced from Zoho’s own internal analytics.
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