As the way we work is continuously evolving, humans are continuously developing tools to facilitate modern solutions for task management. Now, after changes brought about by the COVID-19 pandemic, we are adapting to change that pushes us towards the hybrid work environment, breaking the archaic principles of when, where, and how we work.
There is no doubt that hybrid work is the need of the hour. But, it also brings in certain complications making task management, efficient communication, inter- and intra-team collaboration difficult. Because we no longer have the option of walking to our colleague's desk and having an impromptu meeting to sort things out. These challenges call for a sophisticated and improved tool that can compensate for the lack of co-located workspaces while enriching your organization's productivity.
Presenting the all-new Tasks by Zoho Mail: a task management tool with a state-of-the-art user interface and tons of brand-new features to help your team thrive in the evolved workplace.
Why the new Tasks by Zoho Mail?
Group Tasks for improved teamwork
One of the big challenges organizations face today is miscommunication within teams. Without the right task-management tool, remote or hybrid teams risk different employees doing the same task, as well as losing accountability and transparency. This in turn creates a siloed organizational structure that can get in the way of fostering team spirit.
With Tasks by Zoho Mail, you can keep your team informed with the help of Group Tasks. This means anyone and every one part of the relevant group can automatically see your group tasks, and you can see theirs. Don't worry: you can always rely on the Personal Tasks option to keep track of any private work items you don't want to share.
Exceptional user experience with a simplified look
No matter how many useful features a tool has, it is useless without a streamlined user interface. Keeping this in mind, instead of stuffing more features into our current UI, we went a step further and completely revamped our application's UI to be more intuitive. We've contextually grouped your favorite left-hand-side menus, included stats on top of every section, and incorporated new views like Kanban boards, making the way you see your tasks more efficient.
Empowers teams to collaborate better
Promoting collaboration means allowing teams to more easily engage, connect, and share information. Tasks by Zoho Mail allows you to assign work to your colleagues and discuss ideas and perspectives as comments, social-medial style. If you want to get feedback from someone outside your team, you can easily invite a member of your organization to view your task.
Manage all your Zoho tasks in one place
Many organizations use multiple task management applications to maintain different kinds of tasks. One of the challenges these organizations face is not having a centralized space to consolidate and view all these tasks from other applications at once.
With the help of Unified view, Tasks by Zoho Mail allows you to manage your Zoho Projects, Zoho CRM, Zoho Connect, and Zoho People tasks—all in one single space. In addition to viewing your existing tasks, you can also add new tasks to the application of your choice and explore the apps further directly from the Tasks by Zoho Mail interface.
Tasks organized to perfection
An organized view of your work items means peace of mind. Because you don't have to waste time searching for your task and its relevant data. Want to break down a complex task into multiple simpler ones? Divide and conquer with Subtasks. Arrange your tasks just the way you like by mapping them under Tags and Categories of your choice.
Tired of only having Open and Closed as the status of your tasks? Reflect where your tasks are at exactly by adding custom statuses and keep track of even its simplest turn. And the best part? Rearranging your tasks is now as simple as dragging and dropping the cards across the boards.
In addition to these features, we have many more—set a start date for your tasks, create custom fields for added information, enhanced filtering and sorting options, among others—to give you the best experience while managing your tasks.
If you would like to explore the enhanced and revamped Tasks by Zoho Mail, take a look at the user guides and join our live webinar—Experience the all-new Tasks by Zoho Mail on the 11th of November, 2021. Also, try Zoho Teaminbox, a shared inbox tool for better collaboration between teams.
We hope you enjoy this update as much as we enjoyed crafting it. Let us know what you think in the comments.