What's New: A Zoho WorkDrive Timeline

2024

Jan

Backup your WorkDrive data using ManageEngine RecoveryManager Plus (RMP)

Features

Backup and restore support is now available for all your WorkDrive content through ManageEngine RecoveryManager Plus.

Download ManageEngine RecoveryManager Plus for WorkDrive

Introducing the ChangesAPI in WorkDrive!

These APIs enable the identification of specific changes made within a WorkDrive team, saving time and resources by transferring only the details of modified files and folders, rather than the entire team's data.

With this, WorkDrive now provides full and incremental backup support, ensuring the secure storage of your valuable data. Any third-party backup solution providers can now integrate with WorkDrive to offer full and incremental backups by utilizing the enhanced listing API and changes API, respectively.

Learn more about backing up your WorkDrive data using RMP

2023

Dec

Boost your productivity with our generative AI integration

Features

Elevate your team's communication and collaboration with the Zia AI + WorkDrive integration! This integration facilitates seamless content creation and information retrieval within the WorkDrive platform.

  • Unleash your creativity with Zia AI
    Whether you're crafting articles, social media posts, or presentations, Zia AI assists by quickly generating tailored content and images based on your prompts.
  • Collaborate with AI-powered comment suggestions
    In a collaborative work environment, effective communication is crucial. Zia AI offers real-time suggestions to refine your comments, allowing you to rephrase, shorten, and punctuate for clarity and professionalism.
  • Display your audio and video files with AI-generated cover images
    Customize default, system-generated cover images using AI-generated images to represent your audio and video files more accurately.

Learn how to enable this integration in WorkDrive

Receive real-time notifications with webhooks

Features

Webhooks gives you real-time notifications for file, folder, team folder, and team-based events directly in an external app (the URL you specify) as soon as triggering events occur in WorkDrive. They facilitate the real-time exchange of information by automatically delivering notifications from one application to others.

Setting up webhooks in WorkDrive is accomplished through the use of custom apps. As an admin or super admin of a WorkDrive team, you can create a custom app from the Admin console and configure corresponding webhooks within it.

Note: This feature is available only in the WorkDrive Business Plan.

Learn more about setting up webhooks in WorkDrive using custom apps

Nov

Experience WorkDrive in your preferred Indian language

Platform Enhancement

India's rich linguistic diversity is now fully accommodated by WorkDrive. No matter which region you're from or which language you speak, WorkDrive is here to support your collaboration and document management needs.

We have expanded our language support to include all 22 official Indian languages. This means that you can now access and interact with WorkDrive in your preferred Indian language for a more convenient and user-friendly experience.

Learn more about the supported languages in WorkDrive

Create or upload code snippets in WorkDrive [developer tool]

Features

You can now generate code snippets by typing in the programming code or copying and pasting it from an external source. You can also upload code snippets and store them directly within the WorkDrive platform. Then, effortlessly share your stored code snippets with team members or collaborators.

Note: The auto-detect code feature in WorkDrive will identify the programming language based on the entered code. However, you can also manually select a language from a list of available options.

Learn more about code snippets

Locate files quickly with our recent search enhancements

Enhancement

Our latest enhancements help make search more efficient and provide a smooth user experience:

  • Streamlined search: We've enabled quick search options to help you find files in your My Folder, Team Folder, Org Folder, and any other specific subfolder.
  • Save search: You can now save search keywords along with the applied filters, making the process of generating future search results effortless.
  • Recent search listings: Your recent searches are now at your fingertips within the search UI. Quickly access them to find the information you need.

Learn more about the WorkDrive smart search feature

Oct

Video and audio preview enhancements

Enhancement

We have enhanced video and audio previews by adding sneak forward (Shift+Right arrow) and sneak backward (Shift+Left arrow) options. We have also introduced shortcut options for muting/unmuting (M), entering/exiting full-screen mode (F), and playing/pausing your content (space bar).

Additionally, we have introduced picture-in-picture (PIP) support for video files.

Learn more about keyboard shortcuts in WorkDrive

Aug

Enhanced file upload capabilities in WorkDrive

Enhancement

WorkDrive makes the process of uploading large files smoother and more reliable by dividing them into smaller segments or chunks. This improvement enables users to seamlessly upload larger files and resume uploads after interruptions, even when the internet connection is unreliable.

Additionally, we have increased the file upload limits across our plans to cater to the needs of users working on large project files. The new limits are as follows:

  • Starter Plan: Users can now upload single files up to 10 GB in size
  • Team Plan: Users can now upload single files up to 50 GB in size
  • Business Plan: Users can now upload single files up to 250 GB in size
  • Zoho One Bundle (WorkDrive): Users can upload single files up to 250 GB in size
  • Zoho Workplace Bundle (WorkDrive): Users can upload single files up to 10 GB in size

Note: Currently, these enhancements are available on the WorkDrive web platform, WorkDrive Mobile, and WorkDrive TrueSync application.

Learn more about uploading larger files in chunks in WorkDrive

Jul

Enhanced search functionality

Enhancement

To improve the user experience, we've introduced a search bar in both the Embedded view and External Share view. Now, users can quickly find and access their files from these views. We have also enhanced the search functionality. Searched terms are now highlighted in the search suggestion UI and on the Searched File listing page.

Learn more about searching for files and folders in WorkDrive

Jun

Enhanced functionalities in WorkDrive Snap

Enhancement

To enrich your recording experience, we've introduced a few enhancements in WorkDrive Snap. We've redesigned the user interface and improved the screen and video recording functions. 

Common enhancements:

  • While recording screens or videos, you can mute and unmute the microphone and enable and disable the camera.

Video recording enhancements:

  • We've provided maximize and minimize options while recording a video.
  • You can now change the resolution of the video you record according to your preference: 1080p, 720p (default), and 480p.

Screen recording enhancements:

  • We've provided a picture-in-picture option while you record an entire screen for the Chrome browser.

Learn more about the recording options in WorkDrive

Mar

Track live-user activity in desktop sync apps

Features

The WorkDrive Collaboration Widget is now supported for WorkDrive TrueSync. It helps you track live-user activity in Microsoft Office files (Word, Excel, and PowerPoint) so you can plan your work and gauge whether you should make changes or wait for some time.

Notes:

  • The widget will only work for Microsoft Office Word, Excel, and PowerPoint files and not for other desktop applications.
  • The widget is supported for both Sync and TrueSync apps of WorkDrive. Download the latest apps to use this widget.
  • Currently, the widget is only supported in the Windows OS platform (Windows 7 or higher). Mac OS will be supported soon.
  • Microsoft Office Version: Office 2013 or higher (i.e., 2013, 2016, 2019, 2021, Microsoft 365/Office 365).

Learn more about the WorkDrive Collaboration Widget

Feb

WorkDrive Snap: Record quickly and share your thoughts effectively

Features

WorkDrive now offers Snap, a recording feature that helps you quickly record your screen, as well as video and audio, from within the WorkDrive app. Share your recordings with your collaborators instantly.

With this feature, you'll be able to:

  • Record your screen: Capture your screen along with video or audio to convey important points more easily. Share feedback on a document, create simple how-to guides, and more.
  • Record video clip: Instead of scheduling multiple meetings to share announcements, updates, or new policies, you can quickly record the required information as a video clip and share it with your collaborators instantly.
  • Record audio clip: Record important audio clips or keep a record of customer feedback and support calls to improve the quality of your business services.

Note: You can also record offline; however, to upload the file to WorkDrive, you must be connected to the internet.

Learn more about the recording options in WorkDrive

Cliq-WorkDrive integration: Share WorkDrive files within Cliq

Integrations

With this integration, you can share files from your WorkDrive account with users via Cliq chats and channels. You can also choose the share type and assign permissions.

In your channels, you will have the option to share selected file(s) with channel members, organization members, or external users with appropriate access permissions. 

Jan

Bigin-WorkDrive integration: An improved file management process

Integrations

Simplify your file management process with our latest Bigin-WorkDrive integration. With this integration, Bigin users can easily exchange files with customers or leads and store them in an organized manner. Just create a File Cabinet for each customer and send, receive, and store related files efficiently.

With this integration, you can:

  • Generate unique links to collect customer files
  • Get notified whenever customers upload files
  • Configure workflows to automate file management

Learn more about this integration

Upload and comment support for external users

Enhancement

External users (users who don't have a WorkDrive account) will now be able to add or upload files (including version upload), comment, rename, and download files and folders, provided they have the required permissions.

Note: External users need to sign up for a WorkDrive account to access advanced collaboration features.

Learn more

2022

Dec

Custom audio cover image

Features

You can now change the default, system-generated cover image to a custom cover image for your audio files.

The updated image will appear in all audio previews (including External Users' view and Embedded view), and as a thumbnail in the file list. This will help you locate audio files more quickly. A user must have Edit permission or higher to add a custom cover image for audio files.

Learn more about adding a custom audio cover image

Track live-user activity in WorkDrive Sync

Features

In the WorkDrive Sync app, the WorkDrive Collaboration Widget helps you track live-user activity in Microsoft Office files (Word, Excel, and PowerPoint) so you can plan your work and gauge whether you should make changes or wait for some time.

  • Applicable only for Microsoft Office Word, Excel, and PowerPoint files and not for other desktop applications.
  • Currently, the widget is only supported in the Windows OS platform (Windows 7 or higher). Mac OS will be supported soon.
  • Microsoft Office Version: Office 2013 or higher (i.e., 2013, 2016, 2019, 2021, Microsoft 365/Office 365).

Learn more about the WorkDrive Collaboration Widget

Manage all your team's shared items in one place

Features

WorkDrive allows Admins to view a list of all shared items and track who they're shared with, whether they're shared externally or within a team, and more.

Path: Admin Console > Data Administration > Shared Items

Support for Data Administration is only available in WorkDrive's Business plan. Learn more about WorkDrive plans and pricing

Learn more

Manage all shared items in a Team Folder

Features

WorkDrive helps you manage all shared files and folders in a Team Folder from a single place. You can track which items are shared with whom, which are shared externally, which are shared with the team, and more.

  • Only Admins and Organizers in a Team Folder can view and manage shared items.

Learn more

Also read: How to manage all shared items in your My Folders

Transfer ownership of files and folders in My Folders

Features

A Team Admin can now transfer ownership of a file from one member's My Folders to themself or to another member. This will be useful when a team member is inactive or suspended.

  • All existing share permissions will be retained for the transferred files and folders.
  • Currently, you cannot transfer ownership of the files and folders in a Team Folder.

Learn more about transferring file and folder ownership

Share files externally in a more secure way

Enhancement

Are you sure the items you share externally can only be accessed by your intended recipient?

WorkDrive has added an extra layer of security for sharing files with external users (users who don't have a Zoho account) by requiring email address verification. External users must verify their email addresses via OTP authentication to access shared files and folders.

Learn more

Nov

Support for editing comments

Enhancement

We have improved the Comments feature in WorkDrive by providing the Edit option. This allows users to modify comments at any time without deleting them.

Note: Only the owner of a comment can make changes to it.

Learn more about managing comments

Show Team Folders by integrated apps

Enhancement

You can now choose to list Team Folders in the left panel based on the integrated apps where they were created. This option will only be available for teams contextually integrated with other Zoho apps.

Note: Currently, WorkDrive only supports contextual integration with Zoho Projects and Zoho Marketing Plus.

Learn more

Customize your WorkDrive account with themes and fonts

Enhancement

Make your WorkDrive account more personal by selecting a theme and font style. Under My Preferences, you'll have the left panel themes, colors, and multiple font styles for your WorkDrive account.

Learn more about general preferences in WorkDrive

Access your files quickly with Tree Navigation

Enhancement

Locate files quickly

Are you tired of searching through a long list to locate your files and folders in WorkDrive?

The new tree-based navigation option in WorkDrive makes it easier to access folders in Team Folders or My Folders based on hierarchy (The parent folder will be listed first, followed by its subfolders). This way, you can quickly access the files inside your parent folders and their subfolders.

Sep

WorkDrive TrueSync now supports MacOS Ventura (beta)

Updates

You can now install and use WorkDrive TrueSync on the beta version of MacOS 13 Ventura.

Download the latest TrueSync app (version 3.6.4)

For app installation, refer to this help article.

Share files externally from desktop sync apps

Features

External share links

You can now create custom external share links with password protection and expiration date from within the Sync and TrueSync apps. Allow or restrict downloads, and request user data such as name, email address, and phone number.

  • By default, all external share links will have view access.
  • You can create multiple custom external share links for each file or folder.

Download Sync app (version 2.6.51)
Download TrueSync app (version 3.6.4)

Learn more

Save emails from Zoho Mail as EML files in WorkDrive

Features

Save emails from Zoho Mail as EML files in WorkDrive

Are you looking for a way to back up important emails and access them whenever needed?

With the Zoho Mail/WorkDrive integration, you can save the contents of an entire email as an EML (electronic mail format) file in WorkDrive. This way, you can keep a backup of important emails and preview them right from WorkDrive.

Learn more about saving a copy of your email to WorkDrive

Live Text- iOS 16 feature

Features

The Live Text feature for iOS allows you to copy text, open links, make calls, and more, based on the text that appears in the image or PDF files located in your WorkDrive folders.

Supported iOS versions: iOS 15 and iPad 15.1 or later.

Learn how to use Live Text on your iOS devices.

Jul

Universal TrueSync app for Intel and Apple chip machines

Updates

macOS users no longer need to worry about app compatibility. TrueSync now offers a universal app for both Intel and Apple chip (both M1 and M2) machines.

Download TrueSync for Mac

May

Annotation for video files

Features

Enhance your video collaboration experience with annotations. You can now go to any video frame and add comments with a corresponding timestamp. Collaborators can easily track comments in the associated timestamp, add replies, and make appropriate changes.

Feature availability: Available for all team and individual plans.

Learn more about video annotations

Video chapters

Features

Video chapters help you break a video into multiple sections and add captions for each, so viewers can see what's covered in the video, and quickly jump to the topic they're interested in.

A user must have Edit permission or higher to add chapters to a video.

Feature availability: Available for all team and individual plans.

Learn more about video chapters

Video cover image

Features

You can now change the default cover image to a custom cover image that represents your video's content.

Your custom cover image will appear in all video previews (including views via external links and embed codes), and as a thumbnail in the file listing. This will help you efficiently locate your desired video.

  • A user must have Edit permission or higher to add a custom cover image for a video.
  • Custom video cover images are currently only available for files under 1 GB.

Feature availability: Available only for paid WorkDrive team plans.

Learn more about video cover images

Security settings for external links

Updates

Team admins can now add extra security to external share links created by their team with the settings below:

Enforce passwords for external share links

Team admins can mandate users to set passwords for all external share links. They can also set a strong password policy for extra security.

Learn more about enforcing passwords
 

Set a default expiration period for external links

Team admins can set a default expiration period for all external share links and download links to restrict unwanted access. If set, the default expiration period will be applied automatically, and users can choose to manually change or disable the expiration date as needed.

Learn more about setting a default expiration period

Notification preferences

Updates

Notifications help you stay up to date with your team on any task or project. With WorkDrive, you can choose both your notifications and the platform where you'll receive them (web, mobile, or email).

Learn more about notification preferences

Mar

Comment enhancements

Updates

We have improved the comments feature in WorkDrive by providing Reply, Resolve, Reopen, and Copy Link options.

Learn more about our comment enhancements

Annotation for PDF and image files

Features

Users can now add and track comments on any text, section, or image area. Collaborators receive contextual suggestions so they can easily add appropriate changes and replies.

For PDFs, you can jump to any page and add comments to any text or section.

For Images, you can add comments to any part of the image.

Learn how to annotate on a pdf or image file

Mandate data template association to a folder

Updates

Mandate data template association to a folder

Data templates and custom fields help you categorize and manage a large number of files easily. Now, users can mandate data template association to a folder to streamline file management across the entire organization.

Whenever a file or folder is added to a given folder, a data template will be associated automatically and users will get a pop-up prompt to add custom properties. Once data templates and custom properties are added to files and folders, it's easy for any user on the team to search for data using data templates filter and custom field criteria.

Learn how to mandate data template association to a folder

Duplicate a Team Folder

Features

To create Team Folders with identical data for multiple clients or users, you can use the Duplicate Team Folder feature. Only members with Admin and Organizer roles can duplicate a Team Folder.

Learn how to duplicate a Team Folder

Collect Files enhancement

Updates

WorkDrive lets you collect files securely with links from both internal and external users. We have added the following enhancements to this feature.

Separate folder for each user

We have provided an option to create a separate folder for each user to store their files. Without this option, files uploaded by all users are stored in a single common folder.

  • For an internal collection link, the uploader's name will be the default folder name.
  • For an external collection link, the uploader's name will be the default folder name. You can also choose the uploader's email address or phone number as the folder name if you've enabled those options in the request user data field.
     

Export collection reports

You can now export collection submissions as a report in .xlsx format. The report will be saved to My Folders/Activities.

When you click view submissions, a new screen will open for the collection. You can view the list of users who have submitted, their details, and their uploaded files. Click export next to the open folder button to export the collection report.

Learn more about Collect Files enhancements

Enhancements in Team Folders view

Updates

Enhancements in Team Folders view

We have created a new view for team folders in WorkDrive. This will help you easily access Team Folders—Team Folders you're part of, Team Folders you can join, and Team Folders you have pinned.

We have also added Team Folder listing preferences in the left panel. From My Preferences, you can choose from the following:

  • Show all Team Folders
  • Show only pinned Team Folders
  • Don't show any Team Folders

Scribble tool for mobile

Features

The Scribble tool is a powerful drawing tool that helps you sketch pictures or write quick notes on the go. Whether it’s a rough map or the draft of your next big idea, the Scribble tool has got you covered. Your Scribble will be saved as an image file in your selected folder. Available for Android and iOS.

Learn how to use the Scribble tool on mobile

Mobile widgets

Widgets are extensions for mobile applications. With widgets, you can speed up your day-to-day processes on the Zoho WorkDrive app for Android and iOS!

Learn how to use mobile widgets

Feb

WorkDrive Genie (beta) for Mac

Features

WorkDrive Genie (beta) for Mac

The WorkDrive Genie app is a flexible extension that connects to your computer's powerful editing tools. Simply open your files in the WorkDrive web app, make changes, and save your work to the cloud. There's no need to download each file to your desktop to make revisions.

Download and Install WorkDrive Genie app (beta) for macOS

Supported OS versions: macOS 10.13 High Sierra or higher

Note: WorkDrive Genie for Windows is already available. Click here to download and install.

Category support for Templates

Updates

Category support for Templates

When you have numerous templates for various purposes, they can be difficult to locate and organize. With our new category support for Templates, you can create easy-to-manage groups for templates in your My Templates and Org Templates galleries. 

Learn how to create and manage template categories

Search templates within My Templates/Org Templates

Updates

Avoid manually searching through a long list of your templates. Use the built-in search bar for My Templates and Org Templates. Quickly locate your templates by name, author, or keyword. 
 
Learn how to search for a template

Search for templates using the global search

Updates

Search for templates using the global search

With the "templates" filter in global search, you can quickly locate templates in My Templates and Org Templates.

Learn more about finding your templates in global search.

Pin Team Folders

Features

Pin Team Folders

The pin feature helps you access your most important Team Folders quickly by securing them to the top of your folders list. Now even large teams can locate key folders without extensive searching.

Learn how the pin feature keeps large teams organized and efficient

Compact View

Updates

Compact View

You can now view more items in a folder with compact view mode.

To enable compact view, click the view icon at the top-right corner of your folder, and select Compact.

To apply compact view as your default, select Profile > My Preferences > User Settings > Default View > Compact.

Preview enhancements

Updates

Preview enhancements for PDFs

Preview enhancements

  • Preview different sizes, zoom in and out, and fit your document to the screen.
  • Instantly jump to any page using the page number field.

 

Preview enhancements for images

  • Zoom in and out on images, fit to screen, or view original images using the preview options.

Save files and folders offline (mobile app)

Features

Save files and folders offline (mobile app)

Access your files and folders anywhere (even without internet service) when you save them offline using the WorkDrive mobile app for Android and iOS.

Learn more about the offline feature

Jan

Preview support for raw image file formats

Updates

Zoho WorkDrive now supports generating previews and thumbnails for raw image file formats. The following raw image formats are supported:

dng, cr2, arw, nef, raf, rw2, orf, crw, nrw, raw, dcr, mrw, x3f, 3fr, cr3, pef, kdc, ppm, srf

Maximum file size - 250 MB
Maximum resolution - 50 MP (width*height)

Note: Previews for new uploads will be generated as soon as the files are uploaded, and previews for existing raw image files will be generated only on access.

Check all 220 different file formats that WorkDrive supports for preview.

WorkDrive API Documentation

Updates

WorkDrive provides users and developers with an extensive set of APIs to help integrate WorkDrive with both Zoho and third-party applications. We have published the official WorkDrive API Documentation page for all external users. Zoho Sign-in is not required for access.

You can find our complete WorkDrive API Documentation here.

Note: We periodically add APIs for new features and enhancements in WorkDrive. Bookmark this page to stay up to date.

2021

Dec

Support for Search in WorkDrive TrueSync

Features

Support for Search in WorkDrive TrueSync

Support for Search in TrueSync. You can search for files and folders from within the TrueSync tray icon menu. From the search results, you can double-click on a file or folder to open or go to the folder location in your system.

Download the latest TrueSync app (version 3.5.22)

Oct

Restrict external sharing in My Folders

Features

Restrict external sharing in My Folders

Team admins can now choose to restrict external sharing in My Folders at the team level. This will prevent all users from sharing any files or folders with external users. Team users will not be able to set the permalink visibility to anyone on the internet or create external share links, download links, and embed codes. Any previously created share links will no longer work.

Learn More

Associate a Data Template to multiple files and folders at a time

Updates

Associate a Data Template to multiple files and folders at a time

WorkDrive now supports associating a Data Template to multiple files and folders at a time. You can add properties to all the selected items and update them later if required. Once you add the properties, you can easily search for files and folders using the Data Templates filter.

Learn More

Sep

Support for changing cache location in TrueSync (Windows)

Updates

When your default system drive does not have enough storage space, you can choose a different drive to store and manage the cache for your TrueSync app in the computer.

Support for syncing multiple accounts to your computer in TrueSync (Mac)

Updates

WorkDrive TrueSync app for Mac now supports syncing multiple accounts to a computer.

  • You can add a maximum of 3 WorkDrive accounts to your computer.
  • You can only add one individual plan account.

Download the latest TrueSync app (version 3.5.14)

Aug

Support for syncing multiple accounts to your computer in TrueSync (Windows)

Updates

WorkDrive TrueSync app for Windows now supports syncing multiple accounts to a computer.

  • You can add a maximum of 3 WorkDrive accounts to your computer.
  • You can only add one individual plan account.

Download the latest TrueSync app for Windows (version 3.5.6)

Supported OS versions: Windows 7 & above

Share files and folders with external users directly using email addresses

Features

Share files and folders with external users directly using email addresses

Team users can now share files and folders directly with external users using email addresses. This includes:

  • Users of other teams or organizations in WorkDrive
  • Individual plan users in WorkDrive
  • External users (who do not have a WorkDrive or Zoho account)

WorkDrive Individual users can also share files and folders directly with team users using email addresses.

Access levels for files and folders: View, View and comment, and Edit

Jul

Support for auto-upgrade in TrueSync (Mac)

Updates

WorkDrive TrueSync app now supports auto-upgrading to the latest version for Mac OS. You must manually download and install the latest TrueSync app version 3.5.0 to avail this feature.

Download the latest TrueSync app for Mac (version 3.5.0)

Supported OS versions: OS X 10.13 & above

Jun

Search within a folder

Updates

Search within a folder

You can now quickly find your files by searching directly inside a particular Team Folder, My Folders, or a sub-folder inside these folders.

Learn how to search within a folder

Support for auto-upgrade in TrueSync (Windows)

Updates

WorkDrive TrueSync app now supports auto-upgrading to the latest version for Windows OS. You must manually download and install the latest TrueSync app version 3.4.0 to avail this feature.

Download the latest TrueSync app for Windows (version 3.4.0)

Supported OS versions: Windows 7 & above

May

Collect Files

Features

Create collection links to easily request any number of users to upload files to a particular folder. Once users upload their files, you will be able to view their submissions and manage their files effortlessly.

You can create separate collection links for internal (team users) and external users (anyone on the internet) with a custom link settings, such as expiration date, file count limit, and file size limit.

Note:

  • Users don't need to sign up for a WorkDrive account to upload files.
  • Users uploading files cannot view files uploaded by others

Available in: WorkDrive's Team and Business plans

Learn More

HIPAA compliance with Zoho WorkDrive

Updates

The Health Insurance Portability and Accountability Act (HIPAA) requires Covered Entities and Business Associates to take certain measures to protect health information that can identify an individual. It also provides certain rights to individuals.

WorkDrive provides the following features or tools that can help users handling protected health information to be HIPAA compliant.

  • Clearly defined user roles and permissions at team, team folder, and sub-folder levels.
  • External share settings at team, team folder, and user levels.
  • Data Retention Policy
  • Team Activity Reports
  • Device management
  • WorkDrive app permissions
  • Transferring file ownership when deleting a user
  • Data Encryption in transit and at rest

Some features are only available in the WorkDrive's higher plans. Learn more about the available features in each WorkDrive plan here.

Learn more on HIPAA compliance with Zoho WorkDrive

Storage limit in My Folders

Features

Storage limit in My Folders

Zoho WorkDrive offers a single shared storage for your entire organization. This means no separate storage for My Folders, Team Folders, or users. If you wish to restrict your team users from using a large storage space in their My Folders, you can now set a storage limit.

You can set a storage limit in My Folders at both team level and user level.

Learn More

Manage external sharing in My Folders

Features

Manage external sharing in My Folders

Team admins can now restrict individual users in their team from sharing files from My Folders with external users. When external sharing is disabled in My Folders for a user, they will not be able to set the permalink visibility to anyone on the internet. They will not be able to create external share links, download links, and embed codes. Any previously created share links will no longer work.

Learn More

WorkDrive is now available in all Workplace plans!

Updates

Zoho WorkDrive is now available for all Workplace users, including those who subscribed before Zoho WorkDrive was introduced in the Workplace plan (i.e., for the users who have access to Zoho Docs).

Both Zoho Docs and WorkDrive will be available for some more months for Workplace users. Users can start exploring WorkDrive and its features for their team. We will be rolling out the migration tool in phases. This will help users to move their entire data from Zoho Docs to Zoho WorkDrive.

Read this announcement for more details

Apr

Data Templates - Enhancements

Updates
  • In addition to Team Folders, users can now associate files and folders from My Folders and Shared with Me to the required data templates.
  • Data Templates have been added as a separate section in the right panel for quick access, below the Info icon. Previously it was located inside the Info section.
  • Associated Data Templates will be shown as a label in the file listing for quick access.

Learn more about Data Templates

Support for advanced file properties (meta data)

Updates

Zoho WorkDrive now supports some advanced properties (metadata) for different file types. When you upload files from your desktop or from other cloud services with advanced file properties, you will be able to see them in WorkDrive.

Check the list of advanced properties supported for different file types here.

Feb

WorkDrive Genie: a quick-editing app for desktop

Features

WorkDrive Genie: a quick-editing app for desktop

The WorkDrive Genie app helps you open and edit any of your WorkDrive files on the web with your default desktop applications. For example, you can open and edit files such as documents, images, and videos with Microsoft Word, CorelDRAW, and Adobe Premiere Pro, respectively, on your desktop.

Download WorkDrive Genie (Download link)

Note: WorkDrive Genie is currently only supported for Windows OS

Learn more about the WorkDrive Genie app

Custom Domain

Features

Custom Domain

Using a custom domain name will allow your team members to access WorkDrive via a URL relevant to your organization or team. This will also help promote your brand when you share files with external users using your company's custom domain name.

For example, let's say you are from the organization Zylker. Instead of the typical WorkDrive domain, which is https://workdrive.zoho.com, you can log in to your WorkDrive account via a custom URL like https://workdrive.zylker.com or https://documents.zylker.com.

Support for custom domain is only available in WorkDrive's Business plan. Check the details of all plans of WorkDrive here.

Learn how to set up a custom domain for your WorkDrive account

Jan

Introducing client users

Features

Introducing client users

If you work with external users for a long period (say, 6-12 months), you can now add them as client users to your WorkDrive Team with limited roles and permissions. Team admins can add client users to the required Team Folders from the Admin Console.

  • Client users can access WorkDrive using web and mobile applications.
  • You will need to buy licenses for client users separately as an add-on. Member licenses cannot be used to purchase client user licenses.

Learn more about client users

Templates

Features

Templates

Templates are preset layouts that help you create files with consistent file settings, such as style, design, and formatting, including the default or primary content. Zoho WorkDrive allows you to create and use templates for documents and spreadsheets via Zoho Writer and Sheet, respectively.

Save files as Templates
Anyone on the team can save files as a template to their My Templates, but only Team, Enterprise, and Template Admins can save files as a template to Org Templates.

Create files using Templates
You can create new Writer (document), and Sheet (spreadsheet) files using templates from My Templates, Org Templates, and Public Templates.

Learn more on Templates

Share files and folders with WorkDrive Support

Features

Share files and folders with WorkDrive Support

Share files and folders with the WorkDrive support team to analyze, debug, or understand issues related to preview, formatting, and editing.

  • Download and comment permissions are restricted for WorkDrive Support by default.
  • File or folder access will be automatically removed after 7 days.
  • Activity and access stats of WorkDrive support will be logged in each file or folder for auditing.

Learn more about sharing to WorkDrive Support

Follow updates

Features

Follow updates

Follow important files and folders to stay up-to-date on all changes made by your collaborators. For files, you will get instant notifications for version update, rename, and comment actions. For folders, you will get notifications for create, upload, add, or remove actions.

You can choose a preferred notification setting to receive bell notifications, email notifications, or both.

Learn more about following files and folders

2020

Nov

Device Management

Features

Device Management

Team Admins can now view and manage all of their team members' connected devices from the Admin Console. They can do the following:

  • View all connected devices

  • Set permissions for desktop and mobile apps

  • Disconnect, or wipe and disconnect, devices remotely

Support for managing user devices is only available in WorkDrive's Business plan.

Learn more about managing team devices

WorkDrive App Settings (at team level)

Features

WorkDrive App Settings (at team level)

Admins can centrally manage access to WorkDrive's desktop and mobile apps at the team level from the Admin Console. If disabled, team members will not be able to use WorkDrive apps to access files.

Support for managing permission for WorkDrive apps is only available in WorkDrive's Business plan.

Learn more about team-level access settings

Draft Settings

Updates

Draft Settings

Team Admins can now enable or disable drafts at the team level. If enabled, any documents, spreadsheets, and presentations your team members create in Team Folders via Zoho Writer, Sheet, and Show will be first saved as Drafts. The files in the draft state will not be visible to other members until the owner marks them as ready.

Import users from Microsoft 365 and Google Workspace

Integrations

The Zoho WorkDrive application in Azure Marketplace will help you import users from Microsoft 365 directly into your Zoho WorkDrive account.

Similarly, the Zoho WorkDrive application in Google Workspace Marketplace will help you import Google Workspace (formerly known as G Suite) users directly into your Zoho WorkDrive account.

Learn how to import users from Microsoft 365 and Google Workspace

Oct

WorkDrive now supports 10 Indian Languages

Updates

WorkDrive now supports these 10 Indian languages for the web application:

  • Assamese
  • Bengali
  • Gujarati
  • Hindi
  • Kannada
  • Marathi
  • Punjabi
  • Tamil
  • Telugu
  • Urdu
Check out all the supported languages in WorkDrive

Additional OCR search language

Updates

Additional OCR search language

With WorkDrive's Optical Character Recognition (OCR) feature, you can search for any text contained within images. English is the default OCR search language. In addition to that, Team Admins can now choose one more language from the Content Settings in Admin Console.

View the list of all supported languages for OCR in WorkDrive Search

Sep

Introducing Data Retention Policy

Features

Light and Dark themes for preview

WorkDrive's Data Retention Policy allows you to retain files and folders for up to a certain period (such as 30 days), then automatically delete them afterwards.

  • For Trash in My Folders and Team Folders, Team Admins can choose whether they want to keep those files indefinitely or set them to be deleted after 7, 15, or 30 days.
  • For Deleted Items in the Admin Console, Team Admins can choose whether they want to permanently delete them after 7, 30, 90, or 120 days.

The Data Retention Policy is only available for the WorkDriveBusiness plan, and Zoho One users.

Learn more about WorkDrive's new Data Retention Policy

File conversion settings in My Folders

Updates

File conversion settings in My Folders

Now you can choose whether documents, spreadsheets, and presentations newly uploaded to My Folders should be automatically converted to the respective Zoho WorkDrive format (i.e., Writer, Sheet, or Show). Check the supported files for conversion in WorkDrive.

Learn more about file conversion settings in WorkDrive

Permission for creating Private Team Folders

Updates

Permission for creating Private Team Folders

Team admins can now decide who can create private Team Folders in their team, whether Team admins only or anyone on the team.

Learn More about Team Folder Permissions

Download and print permissions for embedded files and folders

Updates

Download and print permissions for embedded files and folders

Team admins can now allow or restrict anyone on the internet to download and print embedded files and folders from websites and blogs.

Learn More

Aug

Preview support for different file versions

Features

You can now preview different versions of a file in WorkDrive.

To preview file versions:

1. Right-click a file and select Preview.
2. Click the Details icon on the right sidebar.
3. Select View versions under Modified by. You can view the list of versions made to the file under the Versions tab.
4. Click the vertical dots icon next to a file version, then select Preview.

    Note:

    • Zoho WorkDrive supports previews for 160+ file formats. You can view the complete list of supported files here. 

    • Versions of Writer, Sheet, and Show files are maintained in their respective Zoho editors.

    PDF preview enhancements

    Updates

    WorkDrive TrueSync for Mac

    WorkDrive now supports the following features while previewing PDF files:

    Thumbnails
    Preview all pages in a PDF using thumbnails, and quickly jump to a required page. Page thumbnails are created automatically in the preview mode.

    Bookmarks
    Bookmarks that have been created in PDF files from other apps can now be viewed in WorkDrive. You cannot create new bookmarks in WorkDrive.

    Find
    Search for specific text within PDF files easily using the Find option.

    Preview support for Email formats (.eml & .msg)

    Updates

    Preview support for Email formats (.eml & .msg)

    WorkDrive now supports preview for .eml and .msg email file formats.

    • In case there are any email attachments, attachments will only be listed for reference and cannot be viewed in WorkDrive.
    • Inline attachments (images inside emails) also cannot be viewed.

    Thumbnail support for pages, numbers, keynote, and sketch files

    Updates

    You can now view thumbnails of pages, numbers, keynote, and sketch files in a WorkDrive folder when the folder's view is set to Thumbnail.

    You will only be able to preview the first page of these file types.

    Audio and Video preview enhancements

    Updates

    Audio and Video Enhancements

    Loop: Play audio/video on loop.

    Copy URL at current time: Copy URL at audio/video's current time to share with others.

    Playback speed: Choose a speed at which the audio/video should play. Available speeds: .25x, .5x, .75x, 1 (Normal), 1.25x, 1.5x, 1.75x, 2x 

    Light and Dark themes for preview

    Updates

    Light and Dark themes for preview

    Zoho WorkDrive now supports light and dark themes for preview.

    Jul

    Built-in migration tool for Microsoft 365 Business Standard plan

    Features

    User Preferences in WorkDrive

    If you want to migrate your data from OneDrive (Microsoft 365 Business Standard plan) to Zoho WorkDrive, you can make use of our built-in migration tool.

    The Super Admin or Admin of the WorkDrive account should first raise a request for migration. Once we have the requirements, we will enable the migration tool in their WorkDrive account. The Super Admin or Admins can then find the migration tool in their Admin Console and start the migration from there.

    Please read these migration prerequisites and limitations first, and then follow the migration steps given on the help page to migrate your data.

    Learn More

    WorkDrive TrueSync App for Mac (beta)

    Features

    WorkDrive TrueSync for Mac

    The WorkDrive TrueSync app gives you a virtual drive of your WorkDrive account on your computer to access all your files without actually downloading any of them. This saves you storage space on the desktop.

    TrueSync also lets you sync files in Zoho WorkDrive's web version to your computer and vice versa. With WorkDrive TrueSync, you can make the data on your computer to be available either online only or offline.

    Download TrueSync app for Mac (download link)

    Learn More

    Jun

    Labels

    Features

    Labels

    Labels help you to easily identify and access files and folders across different locations in WorkDrive. You can add labels based on priority, status, task, and much more. Once you add a label to files and folders, you can view all those items under each label.

    Learn More

    User Preferences

    Features

    User Preferences in WorkDrive

    User Preferences in WorkDrive helps you to choose the default settings for your account, such as theme, view, sorting, and landing location.

    Learn More

    May

    Introducing TrueSync App for Windows (beta)

    Features

    Introducing TrueSync App for Windows (beta)

    The WorkDrive TrueSync app gives you a virtual drive of your WorkDrive account on your computer to access all your files without actually downloading any of them. This saves you storage space on the desktop.

    Let's say you've got 250 GB of hard drive space. With the TrueSync virtual drive, you can still access and work with over 1 TB of your data in WorkDrive.

    TrueSync also lets you sync files in Zoho WorkDrive's web version to your computer and vice versa. With WorkDrive TrueSync, you can make the data on your computer to be available either online only or offline.

    Download TrueSync app for Windows (download link)

    Learn More

    Apr

    Storage limit increased for various plans

    Updates

    To serve our users better, we have increased the storage limit for WorkDrive's Starter and Team plans, and the Professional plan in Zoho Workplace.

    Starter plan

    Previously, the Starter plan provided 100 GB/team for up to 10 users and an additional shared storage of 10 GB/new user after that.

    Now, the Starter plan will offer 1 TB/team for up to 10 users and an additional shared storage of 100 GB/new user after that.

     

    Team plan

    Previously, the Team plan provided 1 TB/team for up to 10 users and an additional shared storage of 100 GB/new user after that.

    Now, the Team plan will offer 3 TB/team for up to 10 users and an additional shared storage of 300 GB/new user after that.

    Please refer to the WorkDrive pricing page for more details.

     

    WorkDrive as part of the Zoho Workplace bundle

    Previously in Workplace, the Professional plan provided a shared storage of 10 GB/user. Now, the Professional plan will offer a shared storage of 100 GB/user.

    Please refer to the Workplace pricing page for more details.

    Note: These changes will apply to both the existing and new WorkDrive users.

    Share files and folders externally with default permissions (for anyone on the internet)

    Updates

    Share files and folders externally with default permissions (for anyone on the internet)

    You can now share files and folders for anyone on the internet with the default permissions (view and download) without creating an external share link.

    To share files and folders externally with default permissions:

    1. Select a file or folder and click the share icon in the top Actions bar. A share dialog box will appear.

    2. Click Change Visibility next to Permalink. By default, existing collaborators will be selected.

    3. Click the dropdown next to existing collaborators and select Anyone on internet.

    This will be the default external sharing option in WorkDrive.

    Refer to these help articles for more details:

    Share files and folders externally from a Team Folder

    Share files and folders externally from My Folders

    Custom download links for folders

    Updates

    Custom download links for folders

    You can now create custom download links for folders (in addition to files) stored in a Team Folder or My Folders and share them with external users. You can set a download limit and expiration for each download link.

    You can also create multiple custom download links for the same folder and share them with different user groups.

    Learn More

    Creating embed codes for files and folders

    Updates

    Creating embed codes for files and folders

    Creating multiple embed codes for each file or folder has now been limited. You can only create one embed code for a file or folder, but you can add them to multiple websites or blogs. External users will only be able to view and download the embedded files and folders.

    Zoho WorkDrive supports preview for 160+ file formats. You can embed all 160+ file types (including PDFs, images, and videos).

    Learn More

    Mar

    Introducing Data Templates and Custom Fields

    Features

    In WorkDrive, you can now create Data Templates to classify files and folders and add custom information or properties as metadata to organize them. Once you associate files and folders with custom values, you can easily search for and manage data using the Data Templates filter.

    Data Templates are ideal for any company that stores data in files and folders and manages them daily or at regular intervals.

    Note: This feature is only available in the WorkDrive's Business edition.

    Learn More

    Attach files and folders from WorkDrive within Zoho CRM

    Integrations

    Attach files and folders from WorkDrive within Zoho CRM

    Zoho CRM users can now attach WorkDrive files and folders as links in various modules and emails. You can choose one of the following link settings when you attach files and folders:

    Anyone in the team or organization can view: This means any member of your team or organization in WorkDrive can view them.

    Members with access permission: Only members given permission in WorkDrive can access them.

    Anyone with the link can view: Any external users, regardless of whether they have a WorkDrive account, can access them through the shared link.

    Note:

    • When WorkDrive files are attached as links, team or organization members and external users will have access to the latest updated versions.
    • When you link a WorkDrive folder to a CRM Module, such as a CRM lead, you can keep adding new files to the folder from the WorkDrive app. All the new files will be automatically available in the respective CRM lead record's attachment list and can be accessed by all members with access permissions.

    Share files and folders with Groups

    Features

    Share files and folders with Groups

    A team member can now share a file or folder with Groups (including both WorkDrive Groups and Org Groups).

    Note: This Groups feature is only available in TeamBusiness, and Enterprise editions of WorkDrive.

    Learn More

    Newly supported languages in the web app

    Updates

    In addition to the previous 27 languages, WorkDrive web app and mobile apps now support these 3 new languages:

    1. Thai (ไทย)
    2. Indonesia (Bahasa Indonesia)
    3. Malay (Bahasa Melayu)

    View the list of all supported languages here.

    Search using text in images (Optical Character Recognition)

    Features

    Search using text in images (Optical Character Recognition)

    WorkDrive's new Optical Character Recognition (OCR) feature extracts text from all your images, as well as from documents where images have been added. Extracted text will be converted into searchable metadata, making it even easier to search for your saved files.

    For example, if you use the search term "car," the OCR feature will fetch all images and documents where the word "car" occurs in images.

    • Supported languages for text extraction: 70 (check out all the supported languages here)
    • Supported image formats - JPEG, JPG, PNG, TIF, TIFF, BMP
    • Supported document formats - PDF, DOCX, DOC, PPT, PPTX
    Learn More

    Search using objects in images (Object Detection)

    Features

    Search using objects in images (Object Detection)

    With WorkDrive's Object Detection feature, you can search for image files based on the actual objects they depict.

    For example, if you use the search term "car," the Object Detection feature will fetch all images that have a car in them.

    Here's the list of supported object categories in Object Detection Search.

    Learn More

    Feb

    Scan documents and upload (iOS app)

    Features

    Scan documents and upload (iOS app)

    Quickly scan and upload documents as images or PDFs with the WorkDrive iOS mobile app. You can choose your preferred location to save (e.g., My Folders, Shared with Me, or a Team Folder) and rename the files if needed before saving them to WorkDrive.

    Share files and folders with Groups (iOS and Android apps)

    Features

    You can now share files and folders individually with Group members using the WorkDrive iOS and Android mobile apps. This is similar to sharing files and folders with team members—just add the Group name instead of team members in the Share dialog, give an appropriate access level, and share.

    You can learn how to create Groups in WorkDrive here. The Groups feature is only available in the Team and Business editions of WorkDrive.

    Groups created in Zoho One (Collaboration Groups), Zoho Workplace, and Zoho Directory are said to be Org Groups. You can share a file or folder with these Org Groups as well.

    View Group details (iOS app)

    Updates

    View Group details (iOS app)

    Team members can now view the list of Groups created in their Team under Team Details.

    Bug fix (iOS app)

    Updates

    The issue in previewing .docx, .xlsx and .pptx format files through the Files app have been fixed.

    Dark mode support (iOS app)

    Features

    WorkDrive's iOS mobile app will now support the iOS 13 dark mode feature.

    New default view (iOS and Android apps)

    Updates

    When you close and open the mobile app, you will now be shown your last accessed section (e.g., Recent Files/Favorites/Offline) or folder (e.g., My Folders/Shared with Me/Team Folder) by default.

    Drag and drop on iPad

    Features

    iPad users can now drag and drop files from other apps such as Files and Photos to WorkDrive with the Multitasking feature.

    Enhanced upload experience (Android app)

    Updates

    Enhanced upload experience (Android app)

    When you upload files, you can now view the upload status of each file on your screen. You can choose to remove any files from the upload list, if needed.

    Filters enabled in Search (Android app)

    Updates

    Filters enabled in Search (Android app)

    When you search for a file or folder in the Android mobile app, you can now use filters, such as LocationFile types, and Time, to further narrow down your search results.

    Zia Search (iOS and Android apps)

    Features

    When there are no search results found in WorkDrive, you can now search across Zoho apps using Zia Search. You must have installed the Zia Search app to use this feature.

    Tighter integrations with other Zoho apps (Android app)

    Integrations

    Tighter integrations with other Zoho apps (Android app)

    When you view your team members under Team Details in WorkDrive, you now have the option to:

    • Use Zoho Cliq to chat with, call, and video conference with that team member.
    • Use Zoho Mail to send an email to that team member.
    • Use Zia Search to search for that member's details and interaction across all Zoho apps. 

    Note: You must have installed Zoho Cliq, Mail, and Zia Search apps on your mobile to use these respective features.

    Bug fixes (Android app)

    Updates
    • The issue in granting access level while sharing files and folders has been fixed.
    • Issues that caused random app crashes have been fixed now.

    Jan

    Grant 'Share' access to files and 'Organize' permissions for folders in Team Folders

    Updates

    Grant 'Share' access to files and 'Organize' permissions for folders in Team Folders

    • You can share files in a Team Folder by using the Share permission. This enables collaborators to create, edit and share files inside the folder, and add comments to them. Learn More
       
    • You can share folders in a Team Folder with Organize permission. This enables collaborators to create, edit, organize and share files inside the folder, and add comments to them. Learn More

    WorkDrive Picker for Zoho Mail

    Integrations

    WorkDrive Picker for Zoho Mail

    When you try to attach WorkDrive files in Zoho Mail via Widgets, you will see two options:

    1. Attach as a link
    2. Attach as a copy

    Attach as a link

    Recipients will be able to see the latest changes and edit files based on their permission level.

    You can choose from one of the following link settings when you attach files:

    • Recipients of this email can view (these users must be part of your WorkDrive team)
    • Anyone in your team can view
    • Anyone in your organization can view (only for Enterprise edition)
    • Anyone with the link can view

    Note: Edit permission will be available in the future.

    Attach as a copy

    Files will be downloaded and attached as a copy to the recipients.

    Note:

    • Folders can only be attached as a link. They cannot be attached as a copy.
    • Zoho format files (i.e., Writer, Sheet, and Show files) can only be attached as a link.

    WorkDrive Picker for Zoho CRM

    Integrations

    WorkDrive Picker for Zoho CRM

    Zoho One users of CRM can now attach WorkDrive folders as links in various CRM modules.

    You can choose one of the following link settings when you attach files:

    • Anyone in the team can view
    • Anyone with the link can view

    Once you link a WorkDrive folder to a CRM Module, say a CRM lead, you can keep adding new files to the folder from the WorkDrive app. All the new files will be automatically available in the respective CRM Lead record's attachment list.

    WorkDrive Picker for Zoho Connect

    Integrations

    Attach WorkDrive files from Team Folders and My Folders as links in your Connect posts, tasks, and events.

    You can choose one of the below link settings when you attach files:

    • Anyone in the team can view
    • Anyone with the link can view

    Cloud Picker for Zoho Books, Zoho Invoice, and Zoho Subscriptions

    Integrations

    WorkDrive is now available via Cloud Picker in Zoho Books, Zoho Invoice, and Zoho Subscriptions. With this integration, you can attach WorkDrive files as a copy from Team Folders or My Folders.

    Zoho Books
    You can attach WorkDrive files as a copy in Estimates, Sales Orders, Delivery Challans, Invoices, Purchase Orders, Bills, Vendor Credits, Manual Journals, and Chart of Accounts.

    Zoho Invoice
    You can attach WorkDrive files as a copy in Estimates, Delivery Challans, Invoices, and Expense receipts.

    Zoho Subscriptions
    You can attach WorkDrive files as a copy to Customers in Zoho Subscriptions. You can upload a maximum of 10 files, 5MB each to a customer.

    WorkDrive Picker for Zoho ShowTime

    Integrations

    WorkDrive Picker for Zoho ShowTime
    After creating a session, you can attach materials from WorkDrive as links. "Anyone with the link can view" is the only available link setting for WorkDrive files.

    For remote and face-to-face sessions:

    • You can only attach presentation files.
    • You can only attach one presentation per session.

    For on-demand sessions:

    • You can attach PDFs, videos, and presentations.
    • You can attach multiple files per session.

    Enhancements in WorkDrive Picker

    Integrations

    You can now search for files and folders while picking from WorkDrive. You can directly upload files to WorkDrive via the WorkDrive Picker and attach them as links in the required place.

    Import your data from Zoho WorkDrive into Zoho Analytics

    Integrations

    Import your data from Zoho WorkDrive into Zoho Analytics

    Zoho Analytics now supports importing your data from Zoho WorkDrive. With this option, you can import CSV, Excel (XLS and XLSX), HTML, JSON, XML and Tabular text files in My Folders or a Team Folder for advanced reporting and analysis.

    You can schedule the import settings which will synchronize the data from WorkDrive in the selected periodic interval.

    Learn More 

    Manage your Zoho Forms attachments in WorkDrive

    Integrations

    Manage your Zoho Forms attachments in WorkDrive

    You can now store and manage attachments from Zoho Forms in WorkDrive. You can also choose to store the form submission as a PDF file in WorkDrive.

    Integration of WorkDrive with other Zoho apps via WorkDrive Picker (attach files as links/copies) and Cloud Picker (attach files as a copy) is the first step towards making WorkDrive a central repository of files.

    2019

    Dec

    "Edit" permissions for externally shared folders

    Updates

    Edit permissions for externally shared folders You can now assign Edit access when you share folders with external users. When an external user is granted permission, they will only be able to edit Zoho's native format files (i.e., Writer, Sheet, and Show files) in the shared folder. 

    External users with edit access do not need to have a Zoho account to edit these files.

    Learn More

    Embed files in websites and blogs

    Features

    Embed files in websites and blogs

    Easily create embed codes for files and folders stored in Team Folders or My Folders and add them to your website or blog. For embed codes, you can set a password, allow or restrict downloads, and request user data from external users. 

    You can create multiple custom embed codes for the same file or folder to add them to different websites or blogs with different sharing specifications.

    WorkDrive's reports for each embed code shows you the number of views and downloads made by external users, as well as any requested user details, such as name, phone number, and email address.

    Learn More

    Direct Download links

    Features

    Direct Download links

    Create download links for your files to send to your stakeholders. Similar to embed links, you can also apply usual external sharing settings to these download links. Also, you can restrict the number of downloads for a file. Once it reaches the threshold, no more downloads will be allowed via the link. 

    Learn More

    Clean, responsive mobile web access

    Updates

    Externally shared files and folders will now look even cleaner and be easier to navigate on your mobile browsers. File Previews for videos, PDFs, and images will be easier to view and navigate, too.   

    WorkDrive is now a part of the Workplace bundle

    Updates

    WorkDrive is now included, along with Writer, Sheet, and Show, when users sign up for Zoho's Workplace bundle. 

    For existing users, Zoho Docs will be replaced by WorkDrive. For new users, Zoho Docs will not be available.

    • WorkDrive's Basic edition is mapped to Workplace's Standard plan
    • WorkDrive's Starter edition is mapped to Workplace's Professional plan

    You can upgrade your WorkDrive edition separately without upgrading your Workplace plan. Check the details of all editions of WorkDrive here.

    Nov

    WorkDrive Gadgets now available for Zoho Desk

    Integrations

    WorkDrive Gadgets now available for Zoho Desk

    Our new integration lets you add WorkDrive files into Zoho Desk as attachments in Requests. You can download the attachments from Zoho Desk if needed, and if you no longer need the attachment, simply delete it from the request.

    WorkDrive Gadgets now available for Zoho Sign

    Integrations

    WorkDrive Gadgets now available for Zoho Sign
    With this integration, you can import WorkDrive files into Zoho Sign as attachments while performing the following actions:

    • Send for signatures
    • Sign yourself
    • Create Templates

    Oct

    File Upload via Email

    Features

    File Upload via Email

    Team Folder admins can allow team members and external users to upload files to their Team Folders via email. If Allow file uploads via email is enabled, WorkDrive will generate a unique email address for that Team Folder. Any attachments sent to that email address will be uploaded to the specified location in the Team Folder.

    Learn More

    "Pick from WorkDrive" option enabled in Zoho Projects

    Integrations

    Pick from WorkDrive option enabled in Zoho Projects

    This integration lets you pick files from WorkDrive and attach them as links to your Tasks and Bugs in Zoho Projects. The default share permissions in WorkDrive will apply to the associated files.

    Sep

    Our built-in migration tool is now available for G Suite and Dropbox Business users

    Features

    It's now even easier to migrate your data to Zoho WorkDrive from G Suite Drive or Dropbox Business with our built-in migration tool.

    To do so, the Super Admin or an Admin of the WorkDrive account should first raise a request for migration. Once we have the requirements, we will enable the migration tool in their WorkDrive account. The Super Admin or Admins can then find the Migration tool in their Admin Console and start the migration from there.

    Refer the help documents for G Suite and Dropbox migrations.

    Aug

    Groups feature enabled for all WorkDrive users

    Features

    Groups feature enabled for all WorkDrive users

    Create Groups based on member roles or profiles, and easily add the entire Group to Team Folders. This reduces the need for adding members individually to a Team Folder.

    The Groups feature is only available in the Team and Business editions of WorkDrive.

    Create and manage Groups in your Team

    Add Groups to a Team Folder

    You can now buy storage add-ons in WorkDrive

    Features

    If your team needs additional space in WorkDrive, you can easily buy more storage, available in increments of 10 GB, 100 GB, and 1 TB. 

    The additional amount will be automatically added to your WorkDrive subscription for both monthly and yearly plans. Refer pricing page for more details.

    Zoho Mail Integration

    Integrations

    Zoho Mail Integration

    Zoho Mail's integration with WorkDrive supports adding email attachments to WorkDrive and sharing WorkDrive files as links in emails. The Zoho WorkDrive integration is enabled by default in the eWidget, so no further configuration is required.

    Learn More

    Jun

    WorkDrive for Microsoft Office Add-on

    Integrations

    WorkDrive for Microsoft Office Add-on​​

    The WorkDrive for Microsoft Office add-on helps you save MS Office files from desktop to Zoho WorkDrive, and open and edit MS Office files from Zoho WorkDrive on your desktop via the Office add-on.

    Supported MS Office versions

    Microsoft® Office (versions: 2013, 2016, and 2019)

    Supported OS

    Windows only (versions: 7, 7 professional, 8, 8.1, and 10)

    Learn More

    May

    Allow or restrict downloads in Team Folders

    Updates

    Allow or restrict downloads in Team Folders

    Team Folder Admins can allow or restrict the option to download and print files in a Team Folder. When it is restricted, Team Folder members with the viewer role and other team members with view-only access will not be able to download and print files.

    Note: When download is restricted in a Team Folder, users with viewer role and view-only access can't sync the Team Folder and its sub-folders, respectively, to their computer via the WorkDrive Desktop Sync app.

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    Zoho WorkDrive web and mobile apps support 27 languages

    Updates

    Zoho WorkDrive is now available in 27 languages for both web and mobile applications.

    Learn More

    Apr

    External users can now edit Zoho-format files

    Updates

    External users can now edit Zoho-format files

    WorkDrive users can share their Zoho-format files created in Writer, Sheet, and Show with external users by creating external share links. External users can now be given VIEW or EDIT access to these shared files.

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    Manage all external share links in a Team Folder

    Updates

    Manage all external share links in a Team Folder

    Admins and organizers of a Team Folder can now view and manage all their external share links in one place. They can hover over an external share link to copy the link, view stats, modify settings, and even delete the link.

    Learn more

    Zoho WorkDrive for Gmail add-on is live in the G Suite Marketplace

    Integrations

    Zoho WorkDrive for Gmail add-on is live in the G Suite Marketplace

    The Zoho WorkDrive for Gmail add-on, which is available for both G Suite users and free Google users, will help you increase your productivity by saving email attachments directly to your WorkDrive account and sharing WorkDrive files or folders via email.

    Learn more

    Stable new installer for windows OS (.msi)

    Updates

    WorkDrive Desktop Sync has a new stable installer (.msi) for Window OS. It can now be installed separately for standard and admin users accounts. We recommend installing the sync app as an admin, which requires an admin password. For standard users, the password is not required, but some features won't be available.

    Mar

    Export your Team Activity Report

    Updates

    Export your Team Activity Report

    Admins can now export the generated team activity report. All exported reports will be saved automatically to the Activities folder in My Folders. The report will be saved as a CSV (comma-separated values) file.

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    WorkDrive Desktop Sync will notify you when files and folders are shared with you

    Updates

    When a file or folder has been shared with you by your team members, you will receive a notification in WorkDrive Desktop Sync. You can click Add To WorkDrive to sync the file or folder to your system, if required. Kindly note that if you have not enabled selective sync, by default, all shared files and folders will be added to WorkDrive.

    Desktop Sync starts up faster after a system restart

    Updates

    We've sped up how quickly WorkDrive Desktop Sync starts when your system is restarted, even if you have a large amount of data in the sync folder.

    Feb

    Import files directly from other cloud storage services

    Features

    Import files directly from other cloud storage services

    With the cloud picker option in Zoho WorkDrive, you can now import files from third-party cloud storage services like Google Drive, Box, Dropbox, OneDrive, and Evernote.

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    Groups support for Zoho One users

    Features

    Groups support for Zoho One users

    Create groups in Zoho One and view them in your Zoho WorkDrive account. Groups can be added to Team Folders in the same way that you add members to them. All group members will have the same role (Admin, Organizer, Editor, or Viewer) in the Team Folder.

    With groups, you don't have to manually invite or remove members with the same role to a Team Folder. Any changes that you make in a group (in Zoho One), like adding or removing members, will be reflected everywhere the group has been used.

    Restore Team Folder

    Updates

    Restore Team Folder

    Deleting a Team Folder will erase all its files and folders, but you can now restore the deleted Team Folders from the Admin Console.

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    New contextual menu in WorkDrive desktop sync

    Updates

    Introducing TrueSync App for Windows (beta)

    The contextual menu shown here has been added to the WorkDrive Desktop Sync for Windows and Mac operating systems.

    Copy Zoho WorkDrive Link

    Get the permalink of any file using the Copy Zoho WorkDrive Link option.

    View on Zoho WorkDrive

    Directly open any file from the Sync folder in your browser to preview, edit or share it.

    Move to Zoho WorkDrive/My Folders

    Right click on any file on your desktop to quickly move it to your My Folders in the WorkDrive Sync folder.

    2018

    Dec

    External users can now upload files

    Updates

    External users can now upload files

    When you share a folder externally, you can give VIEW or UPLOAD access to external users. External users can preview, download, and upload files (maximum file upload size = 250 MB).

    Learn more

    View access stats for external users

    Updates

    View access stats for external users

    You can view a list of the external users who have accessed the file via the external share link, their number of views and downloads, and the date and time they last accessed the file.

    Learn more

    Migrate from Zoho Docs to Zoho WorkDrive

    Features

    Migrate from Zoho Docs to Zoho WorkDrive

    Zoho WorkDrive, a file management app for teams and businesses, will soon replace Zoho Docs. Use the migration tool to effortlessly migrate all your data from Docs to WorkDrive.

    This migration is only applicable for teams and businesses with more than one user. Note that individual users can continue to use Docs until the WorkDrive app for individual users is available.

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    WorkDrive picker enabled in CRM for Zoho One users

    Integrations

    WorkDrive picker enabled in CRM for Zoho One users

    Zoho One users of CRM can now share WorkDrive files directly from CRM modules with their team members or external users.

    Oct

    Change Super Admin contact

    Updates

    Change Super Admin contact

    The Super Admin of a team can now be changed directly from the Profile Settings in the Admin Console. The Super Admin is the user who creates the team. All important emails related to payment invoices and the account will be sent to the Super Admin.

    Learn more

    Sep

    Transfer ownership of files when deleting a user

    Updates

    Transfer ownership of files when deleting a user

    If a member switches to a different team or leaves the organization, you can easily transfer ownership of all their files to another member before deleting their account.

    Learn more