The gold standard in AP automation
Intuitive accounts payable software that helps finance teams pay fast, and pay right.
Benefits
Put every aspect of your AP on autopilot
Make handling bills nostalgia
Automate all bill-related tasks, from scanning and extracting line item-level data to compliance checks, criteria-based approval, and 3-way matching. Reinvest the time saved by automating mundane tasks in strategic initiatives to improve ROI.
See only what you owe, pay only what you see
Leverage the combined might of Zoho Spend's all-powerful compliance engine, smart audits, auto-matching, and advanced approvals to strengthen controls. Bid good riddance to fraudulent spend, overspend, misspend, and just every other type of bad spend.
Keep your vendors
close
Revolutionize vendor relations with our all-inclusive vendor portal—a one-stop-shop for onboarding, managing, communicating, and paying vendors directly. Vendor self-service options reduce your work and give better process visibility to your vendors.
Leverage integrated synergy
Extend and adapt Zoho Spend to seamlessly integrate with your existing tech stack and consolidate spend data in one place. Take advantage of advanced analytics to unlock insights, uncover hidden trends, and derive accurate forecasts.
Features
Everything you need to make AP autonomous
Autoscan
Eliminate manual data entry
Scan bills from multiple sources, in different languages, and in any format. Automatically extract both header and line item data accurately. Allow vendors to upload their data to ensure accuracy and save time.
Approve
Implement multiple, multilevel approval
Implement multilevel hierarchical or custom, criteria-based approval workflows with exception handling. Notifications at every stage of the approval process offer unparalleled transparency to all stakeholders.
Match
Automate invoice matching
Ensure accurate payments with automatic 2-way and 3-way matching to prevent misspend. Add another dimension to spend visibility and payment accuracy by linking POs, invoices, and GRNs with original purchase requests raised via Zoho Spend.
Pay
Simplify payments
Make direct, online payments to your vendors via ACH. Process payments in batches to save time and effort, reduce payout errors, avoid process repetition, and save on transaction fees.
Sync
Sync your payables
Seamlessly integrate with any ERP for easy reconciliation and financial closure. Customize the Zoho Spend platform to fit it into your existing software ecosystem and connect to legacy systems, market leading ERPs, or even in-house software.
Collaborate
Enhance vendor experience
Empower vendors to share bank details and documents for faster, error-free payment disbursal. Streamline vendor collaboration to ensure transparency across the process. Automate vendor credit management to encourage repeated buying and reduce vendor churn.
Additional features
Extend the scope of your accounts payable
Reports
Uncover insights 360°
Get visibility into every bill processed and every payment made. Use default reports to get an instant understanding of where you stand. Build custom, dedicated reports to uncover never-before-seen insights.
Audit trails
Leverage audit trails
Log every single creation, edit, approval, payment, and other changes made on every bill. Utilize the extensive audit trail that even tracks comments and field updates to simplify audits so you remain audit-ready always.
-
AP automation, which stands for Accounts Payable automation, refers to using software to streamline and automate the tasks involved in processing invoices from vendors. Traditionally, this is a manual process that involves a lot of paper and repetitive tasks.
-
AP automation software is your digital AP assistant. It automates tasks like data entry, approvals, and payments for invoices. This saves time, reduces errors, and gives you better control over your finances. Think of it as saying goodbye to manual paperwork and hello to a smoother, more efficient way to manage your bills.
-
Any business drowning in bills can benefit from this software. AP automation saves businesses time and money by automating invoice tasks. It's ideal for high-volume businesses, geographically-dispersed teams, or those seeking better financial control while freeing up staff.
-
- Self-assessment: Identify your pain points (errors, slow approvals, and the like) and desired features (automation level, specific integrations, and so on).
- Workflow mapping: Understand your current invoice processing steps. Where can automation make the biggest impact?
- Software exploration: Research and compare options that address your needs and integrate with existing systems. Look at features, pricing, and user reviews.
- Future-proofing: Choose a solution that scales with your business growth to handling future invoice volume and user needs.
- Security and support: Prioritize data security and reliable customer support. Ideally, look for a free trial to test functionality before committing to a purchase.
-
Zoho Spend automates tasks (data entry, approvals, and payments) to free up your team's time and eliminate errors. Features like auto-matching and vendor portals keep you in control and strengthen relationships with your suppliers.