Improve remote employee management with a time clocking system

  • Last Updated : August 23, 2023
  • 3 Min Read
Using time clocking systems to manage remote employee time

Time management likely plays a key role in growing your business, no matter your industry. With many employees working remotely now, managing their working hours can be a little challenging. However, not managing employee time efficiently can lead to productivity loss and errors in payroll processing. Repeated payroll errors may put you out of compliance, and inaccurate paychecks may build a sense of dissatisfaction among your employees and shake their trust in your organization.

As an HR manager, you have to ensure efficient time management so that productivity, attendance, payroll, and time off scheduling in your organization doesn't suffer. One way to better manage the working hours of remote employees is to implement a cloud-based employee time clocking system. It automates the entire time-tracking process, making it hassle-free.

Here's a rundown on how a time clocking system makes managing remote employees easier:

  • Allows employees to mark their attendance

Tracking the attendance of your remote employees manually can be tiring and time-consuming. With a cloud-based time clocking system, it becomes a breeze. All your employees have to do is use the web or mobile application to check in when they start working and check out once they're done. Their attendance and total working hours will be recorded in the application automatically for access by admins and reporting managers. You can also configure break times and days off. Facial recognition can be enabled to prevent identity theft and data tampering while employees work remotely.

Also read:How does an online attendance tracker work?

  • Tracks employee projects

While your employees work remotely, it might be difficult for reporting managers to keep track of all their employees' projects. Managers have to contact their team members every time to receive updates on different projects. With a cloud-based time clocking system, timesheets can be created for different projects and the necessary employees can be added. Your employees can record the time they spend on different projects and send it to their managers for approval through the application itself. This keeps your managers well-informed about the different projects their team members work on, and they can easily track project progress even if their employees are working remotely.

  • Simplifies shift management

Many organizations, especially ones in the IT sector, have to work around the clock to serve their customers better. Managing employee shifts when they work from different locations can be irksome, but with an employee time clocking system, you can manage them all from a single place. Create different shifts, assign pay rates, and add employees to their respective shift schedules. Whenever there is a change in their shifts, employees will be notified automatically, eliminating the need for back-and-forth emails.

  • Ensures accurate payroll processing

When check-in/check-out times and overtime information are available on the cloud, payroll processing becomes much easier. With suitable permissions, payroll managers can get an overview of an employee's working hours from anywhere whenever they need it. This way, accurate payroll can be processed on time, even when your employees are working remotely. This will keep your employees happy and more motivated to do their best.

  • Provides insightful reports

The employee time clocking system generates a variety of reports to highlight the attendance, project, shift, and time off trends in your organization. These reports can be helpful, especially when your employees are working remotely. For instance, reporting managers can access the reports generated under timesheets to get a clear picture of the total working hours spent on each project, scheduled hours vs. actual logged hours, and the number of pending and completed projects. Further, you can use attendance reports to get records of daily check-ins, check-outs, and employees that are on leave. These little details go a long way toward reducing your administrative burden.

Using a cloud-based employee time clocking system, remote employee management can be taken to the next level. You can automate and simplify attendance, shift scheduling, and project management. This makes the time-tracking process more accurate and accountable, saving your organization from the heavy penalties that come with non-compliance.

The time clocking system that comes with Zoho People's HR software is user-friendly and makes your time-tracking process streamlined, accurate, and easy, no matter where your employees work from. It also helps employees to plan and prioritize their work, and it builds trust in your organization that they will receive timely pay. Learn more about how an employee time clocking system can be useful to your organization.

Also read: Here's why your organization needs a time off management system

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  • tarika

    Content Specialist at Zoho People

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