The importance of tracking overtime working hours cannot be overstated. It has to be done carefully to stay compliant, keep your HR operations efficient, and pay employees accurately. As the number of employees at your organization keeps increasing across various locations and shifts, tracking who is working from where, who is working beyond their working hours, and how much they should be paid becomes increasingly difficult. Additionally, overtime regulations differ from region-to-region, based on regional laws. This is where Zoho People’s overtime policy truly shines. Whether you’re looking for ready-made templates, customizable options, or the power to create policies from scratch, Zoho People gives you the tools to track, manage, and reward overtime the right way. This blog will give you a quick snapshot of how Zoho People's overtime policies work.
Section 1: Access to standard overtime policies across 50 US states
Zoho People supports built-in overtime policies for all 50 US states, including California, Colorado, Delaware, Alabama, Arizona, Alaska, and more, along with two additional jurisdictions: Puerto Rico and the District of Columbia. HR teams can enable or disable these readily-available policies based on the different regions where their overtime workers are located.
For instance, if your organization has presence in Alaska, Delaware, and Colorado, you can enable just those overtime policies, and employees from those regions will be automatically mapped to the corresponding overtime policies seamlessly. This saves time and ensures compliance by instantly applying region-specific overtime policies tailored to US state laws.
Additionally, these overtime policies can be cloned and customized according to your organization's policies and local statutory requirements.
Section 2: Option to create overtime policies from scratch
If you have an organization-specific policy over and above the regional compliance, , Zoho People lets you create custom overtime policies from scratch. All you have to do is enter a name for your overtime policy, define applicability, configure pay rates, and set your overtime rules. While applicability determines which employees the policy applies to, and pay rates help in overtime pay calculation, overtime rules define how many hours beyond regular working hours count as overtime or double time. This flexibility ensures your policy stays compliant and tailored to the needs of your workforce.
Section 3: Track overtime with intuitive reports
In Zoho People, the overtime policy comes with a detailed, easy-to-use report that helps HR teams and managers track regular working hours, overtime hours, and double time hours of each employee. The report can also be filtered based on the location, role, designation, department, business unit, and division. You can also view the hourly rate and total payable amount in the report, providing all the necessary information related to employee overtime hours in a single location.
Wrapping up
With Zoho People’s comprehensive overtime policy feature, HR teams can easily ensure compliance with regional laws, customize policies to align with organizational needs, track every overtime hour precisely, and pay employees accurately. Learn how to use overtime policies for your organization!
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