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Cater to all aspects of an ideal expense management process

Zoho Expense handles your business travel and expense management with expertise. Manage everything related to expenses, from setting up your expense policies to employee reimbursements.

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Stages of an ideal expense management process and how Zoho Expense helps

1

Setup Process

Expense Policies
Expense Policies

To implement a proper expense management process, you need a clear vision of your spending policies. Zoho Expense lets you add multiple expense policies for different cost centers.

Customized Approvals
Customized approval

Set up non-linear, multi-level approval flows and ensure that expense reports are submitted to the right people.

2

Before a business trip

Advance Payments
Advance payments

Allow your business travelers to request advance payments before embarking on a business trip. You can also configure a dedicated approval flow for advances.

Travel requests
Travel requests (Beta)

Before going on a business trip, employees can create a travel request, including information about the trip like the duration, destination, and flight preferences, and submit it for approval.

3

During a business trip

Automatic Expenses
Automatic expenses

While on a business trip, all it takes for employees to add expenses is the Zoho Expense app. Just clicking a picture of the receipts will add them as expenses automatically.

Additional Advances
Additional advances

Sometimes, expenses may go overboard and employees may be in need of more cash. They can request more advance payments using the app, and the approver will be notified of the request immediately.

4

After a business trip

Reimbursment
Reimbursement

After an expense report is approved, you can reimburse the employee online. Forte enables you to directly transfer the reimbursement amount from your bank account to your employee's.

Expense Reports
Complete expense reports

Once back from the trip, employees can consolidate their expenses and advances into a single expense report and submit it for approval.

Expense Management anywhere, anytime
Expense Management anywhere, anytime.

Zoho Expense facilitates your expense management process with mobile apps for iOS and Android

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Puma has been using Zoho Expense in Oceania for over 3 years and our users have found the web interface and the phone apps to be feature rich and always improving.The look and feel is modern and pleasing to the eye. Puma has recently expanded the usage of Zoho Expense to multiple new regions around the globe, and throughout, the Zoho team has been extremely supportive to the unique requirements of each region and helped to make the onboarding experience painless.

Mark Hawkins

Director, Operations PUMA SEA

We started using Zoho Expense across our whole IFFCO group for Travel and Expense Management as one of the key aspects to keep control on spends. It was a challenge to manage employee spend and expense reporting across our multiple office locations with disparate solutions. We found Zoho Expense as a very powerful and flexible tool which allows us to accommodate many different expense policies and compliances in respect to many different countries' regulations.

Jaroslaw Pietraszko

Director ERP & Digital Transformation, IFFCO Group

The Zoho Expense team has provided us with the best features—especially the receipt auto-scan, which eases our expense reporting journey with its mobile functionality. Our employees use Zoho Expense and its features extensively, particularly the mobile app. Above all, with the Zoho Analytics integration, we always get the insights we need with multiple dashboards to analyze our business spend. We’re one of those happy customers who are looking forward to seeing many new features and integrations within the application.

Amit Rai

CHRO, Tata Play Fiber


Rated by the best

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