I have deposited 3 checks in the bank. Two checks were payments towards invoices and one was a tax refund. My bank feeds display it as a single deposit. How do I categorize them in Zoho Books?

Multiple cash/cheque payments can be categorized as payments towards invoices, expenses, etc. by matching the respective bank feeds. For this, you will have to record the tax refund as a deposit in your bank account. To do this:

  • Go to the Banking module on the left sidebar.
  • Select the bank account in which the deposit was made.
  • Click Add Transaction in the top right corner of the page, and select Deposit From Other Accounts from the dropdown.
  • Enter the amount you received as a tax refund and select a From Account.
  • Add the other details, and click Save to record the tax refund.
  • Click the feed for the cheque deposit and you will be displayed a list of possible transactions to which you can match your cheque payments.
  • Select the two invoices, and the tax refund deposit that you have manually added, and match it with this feed.
  • Click Match, and the uncategorized transactions will be matched and categorized.

Insight: Once you match the transactions, the status of the invoices will change to Paid.

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