Manage projects efficiently with our Task Management software

Every day we end up spending most of our time on urgent but low priority tasks and postpone the most important tasks. The Pareto principle of 80/20 rule applies here i.e. 80% of the most important work gets completed if you try to figure out 20% of the high priority tasks. An effective task management software must guide you to find these top 20% of high priority tasks.

With Zoho Projects as your task management software, you will spend more time to complete tasks and less time managing it. The task management module helps you effectively track key milestones, set dependencies and accomplish tasks thus enhancing your productivity.

Key Benefits of Task Management Software

  • Helps you organize, assign and prioritize tasks using color codes, all from a central place.
  • Breaks down complex projects into many, related or dependent tasks.
  • Integrates all work to assure a quality product for the clients at reduced cost.
  • Eliminates the need to remember all tasks and makes you more productive by sending timely reminders.
  • Allows you to set goals and milestones, keep track of deliverables and manage deadlines.

Manage Project Activities from a Central Place

Project tasks and task lists make it easy to keep your work items organized and manageable, all in one centralized and easy-to-access location. You can monitor the status of tasks, assign them to members, set task dependencies, send email reminders and track progress of your project. Plus you can convert emails into tasks.


Milestones can be used to group tasks together and quickly evaluate how close the project deliverable is to completion. Zoho Projects categorizes milestones as upcoming, overdue, archived or completed.

Setup a Timesheet Approval Process

You can now establish an approval process for timesheets, to streamline approvals and billing. Unapproved entries are displayed as notifications in red, on the Timesheet icon inside the respective project. And timesheet entries can be approved as a single item or in bulk.

Activate Timer for Tasks

You can start the timer for a task that will record your actual working hours. After completing the task, you can stop the timer. And your entries are automatically logged in the timesheet.You can log time for tasks daily or weekly based on your convenience and easily calculate the billable and non-billable hours for any project.


Subtasks are used to split up the parent task into a number of child tasks that can be assigned and tracked separately in the project. Splitting tasks into smaller tasks i.e. work breakdown structure often provides a better picture of the project progress.

View Tasks

You can now view tasks in more than one style. You can view tasks in Classic View, Plain View, Kanban View, Dependency View and Gantt View. The different views help you look at tasks from various perspectives and provide a distinct status of the project deliverable.

Task Reports

You can instantly view task reports under Tasks & Milestones. Task reports provide a consolidated view of all your open and closed tasks, in the selected project. You can click and view details of any owner, milestone or priority.

Update Tasks in One Go

You can update task selectively or in bulk. In Classic View, you can close tasks, set priority, change the task owner and move task from one task list to another. And in Plain View, you can close tasks, set priority and change the task owner.

Setup Task Reminders and Duration

With task reminders in Zoho Projects, you can stay on top of what's going on through timely email reminders, so that you don't miss important milestones in your project. Plus you can also set task duration in days or hours based on your project need. You can create tasks even if you are unsure of the start time in Zoho Projects.

Configure Holidays and Setup your Business Hours

In any project, a task's start date, end date, start time, end time and duration is calculated based on the Business Hour configuration. You can now automatically set the reminder for a task to the previous business day if it falls on a weekend.