Zoho Docs upgraded to the new 3.0 version. Our focus for this version, is enhancing the file sharing and collaboration experience. We have made file sharing more tightly integrated and seamless, across all the office apps. On the collaboration front, we have diversified the workspace admin role, which will make managing a workspace much easier.
Here is a summary of what’s new in Zoho Docs 3.0:
Share Files As A Link
Now you can share files quicker, as a link. You just have to copy and paste a link in an email, IM, blogs etc, to share the file.This new feature also adds flexibility to how you choose to share your files. You can keep the file private by sharing the link within the organization through a common website or blog. You can also make it public and make the link accessible to anyone by adding it in a public website, blog or forum.
Transfer Ownership Of A Document In A Workspace
What if a user leaves the organization and all the documents created by him, which hold important information, are inaccessible? This is the reason why we have brought in the functionality for administrators to transfer ownership of a document, from the one who created it to another user in the organization. With this feature administrators can ensure that all documents are accessible.
Multiple Admins For A Workspace
Previously the one who created the workspace i.e the owner, by default was the only admin for it. Now the owner can assign the admin role to other workspace users. This will make it possible for other users to manage a workspace, in the absence of the owner. As an admin they can add or delete documents, change workspace access roles and also delete users from the workspace.
Grey Theme, Auto-Save And Auto-Suggestion For Spreadsheets
Zoho Sheet now sports a new look with a grey theme. The move was made to keep it in tune with Zoho Docs and Zoho Writer, so your experience with the office suite is more standardized.
The auto-save functionality has been added to spreadsheets, so changes made to a document, will be automatically saved. You don’t have to hit that “Save” button, every now and then and can carry on with your work uninterrupted. We’ve also added the auto-suggestion feature that will allow you to enter data faster. This is quite useful when you have to repeatedly enter the same values in a column.
Collaboration Notifications And Object Smart Guides For Presentations
A very useful functionality has been added to enhance collaboration, while working with presentations, using Zoho Show. You will now be able to see who is editing the presentation and know exactly which slide they are working on, through real-time notifications.
For objects and images, smart guides have been added. Smart guides are the dotted lines that appear by default, when you try to position an object on a slide. The smart guides will come in handy when you are aligning multiple objects and will help you position them in the right place.
Add Task Reminders
The main purpose of task management in Zoho Docs is to keep track of what work needs to be completed by other users. Now, wouldn’t you also like to keep a track of work that needs to be completed by you? That’s why we’ve added Task Reminders. You can add a task reminder for your documents, so you know which tasks you have to complete and when. This will help you prioritize and organize your work better.
We would like you to try Zoho Docs 3.0 new features and enhancements and give us your feedback.