Collaboration on spreadsheets is like playing a Chinese puzzle. There are many instances, where we co-edit spreadsheets with our colleagues. Most times, we communicate and share these changes via e-mail, with the updated versions. This back and forth e-mail communication can tie us up in confusion of different data versions. The second problem is, when spreadsheets are shared, anybody having access to the sheet can alter data. It does not allow role-based permission access for users. These alterations made by multiple users, may result in missing or erroneous information.
Working together is all about having data in one place and the possibility to work with the available data. When data becomes pivotal to all your daily tasks, you need a better business tool to manage.
Let’s consider your sales and production teams, both being cross- functional in nature and inter-dependent on data. As your sales executive updates sales information on the spreadsheet, your production manager from a different location, may add a few more rows of data relating to the stock information. Not only does the spreadsheet application get heavily-loaded with information, there is also a high chance of collaboration-triggered issues. The problem gets more complex when everyone in other departments in your company, for instance–your warehouse team has access to manipulate information.
A custom solution like Zoho Creator is not only a central repository of information, but also allows multiple users to work on the data in real-time without confusion. It allows you to share the application with different teams in the organization. Due to its fine-grained access control feature, you can ensure that only specific people within a team have a chance to modify information. Additionally, the access permissions can also be defined based on roles. With all these features, you’re in total control of all information-based transactions that happen between multiple users in multiple teams.
You can be confident, that the data is available for people to collaborate and you can rest assured that it’s always accurate and up-to-date. So, if you have a lot of information and more collaborators then Zoho Creator would be the best solution for you.
Share with us, the processes you’ve deviced in your organisation to track all collaboration-based issues while using a spreadsheet program.