Password management is not a game of chance. For businesses, a single compromised password can bring the entire system down—not to mention the hit to business reputation along with potential legal consequences. 
24 billion credentials are exposed annually due to breaches and poor password practices. With the inclusion of Zoho Vault with Zoho Workplace, you can store confidential credentials worry free.
Zoho Vault lets you:
- Generate, store, and share team passwords securely.
- Log in without passwords with one-click login.
- Monitor security insights and manage access easily.
And much more!
Why this matters for businesses
In today's competitive landscape, speed and security are essential for continued business success. Zoho Vault in Zoho Workplace makes this convenient for your business without the added hassle of additional purchases.
No more loss in productivity
Forgotten passwords and frequent reset requests are a hidden tax on employee productivity. A few minutes spent on password resets may not seem significant, but over time, they add up.
With Zoho Vault, you can store complex passwords in a secure vault. This single solution eliminates weak password habits for your business.
Strong password generation
Most admins enforce complex password requirements to ensure security. This is great for businesses looking to strengthen login security, but it can create password fatigue for employees. A password like 9n3j$%EPNzdTyc[Q is hard to create manually and nearly impossible to remember.
Zoho Vault does the heavy lifting here by taking the mental load off the employees. It quickly generates a strong password with special characters and other criteria you set. It also autofills that password for you, saving time and removing fatigue.
Secure password sharing practices
Sharing passwords over plain text messages or screenshots may seem convenient, but it's a disaster waiting to happen. They are easy to intercept by bad actors. A single compromised password can open the door to a serious breach.
No more looking over your shoulders while sharing credentials. Zoho Vault puts you in complete control with role-based access. You can revoke access as needed, which is perfect if you're temporarily sharing credentials with third-party vendors.
Credentials storage
Writing down passwords on physical paper gives cleaning crews and coworkers easy access, creating an obvious entry point for social engineering attacks.
A dedicated password manager helps you combat this. It ensures perfect security for storing your valuable credentials while being easily accessible whenever you need it.
The benefits of using a password manager for your business
Before | After |
Wasted time due to forgotten passwords | Immediate access to passwords |
Filling passwords manually | Zoho Vault auto-fills passwords |
Creating weak passwords | Zoho Vault generates and stores strong passwords |
Sharing passwords as plain text | Securely sharing passwords with access controls |
Writing passwords on sticky notes | Storing passwords in an encrypted vault |
The Zoho Workplace value
Zoho Vault bundled with Zoho Workplace is a cohesive addition to your ecosystem that takes your business productivity and security to new heights.
The ecosystem benefit
Standalone password managers work in silos and often feel disconnected from your work. This creates app‑switching friction and pushes password security to the back seat with a lack of adequate backup plans or secure sharing options. This increases the risk of credential compromise and weakens your security posture.
Here's how the ecosystem benefits you
Password backup to Zoho WorkDrive: Never lose access to your passwords with the option to back up your Zoho Vault passwords to Zoho WorkDrive. You're in control of the backup frequency, and the backup is only accessible with your Zoho Vault master password.
Instant security alerts on Zoho Cliq: No more password blind spots in your business. Use Zoho Vault webhooks to instantly send critical alerts straight to your Cliq channel. Keep key security admins in the loop when a new user is added to Vault, a new folder is created, or a password is updated. This feature is available as an add-on with the Zoho Vault professional plan.
Ease of access with Zoho Mail eWidget: Manage passwords with security and convenience right from your inbox. Instantly access your credentials while opening email links and signing in to another website. You can also set up encrypted password backups and have them delivered straight to your inbox so you never lose them.
Easier employee onboarding and offboarding
Employee onboarding and offboarding are common points where passwords become vulnerable. During onboarding, admins handing out passwords through emails, chat tools, or spreadsheets risks exposing confidential credentials. Offboarding becomes chaotic when admins don't have control over shared passwords.
Here's how Zoho Vault helps
During onboarding: When a new employee joins, the admin can instantly share credentials based on roles by having individual password folders inside Zoho Vault. They get granular controls over the level of access that employee has.
During offboarding: When a person exits the company, admins can instantly revoke access to prevent unauthorized access to company accounts. No more manually hunting through spreadsheets or old emails for access details. Your security becomes less reactive and more robust.
Centralized access management for admins
Fragmented access management is a recipe for compromised credentials. Passwords floating around the organization without any accountability make it harder for admins to enforce security and uphold compliance policies.
Here's how Zoho Vault helps you stay informed
Enforce robust password policies: Weak passwords are an easy gateway for bad actors. Slam this door shut by monitoring old and outdated passwords in your organization. You can mandate strict password policies and eliminate weak links.
Keep a watchful eye over shared passwords: Negligent password sharing practices risk account compromise. Admins can eliminate this by monitoring shared passwords and the level of access each user has—both internal and external users.
Security gains for businesses
Most employees resort to using simple passwords or reusing them across accounts to remember them easily. This is a ticking time bomb where one leaked password can cascade into multiple account compromises.
Here's how Zoho Vault boosts business security
Eliminate weak passwords: Having a weak password is like having a paper lock for security: fragile and easier for a bad actor to force their way in. Zoho Vault fortifies your account by generating strong and unique passwords. It even remembers and autofills them for you.
Avoid password-based threats: Zoho Vault is not just a repository for ready password access. It is an encrypted safe digital space for them. With zero-knowledge architecture, all your passwords are locked behind your master password, which is never stored on Zoho's servers. No more password compromises or leaks.
Zoho Vault is also compliant with HIPAA and GDPR regulations for your data privacy and peace of mind.
Wrapping up
Zoho Workplace brings productivity and security tools together to create a seamless experience for your business. With Zoho Vault bundled with Zoho Workplace, you spend less time worrying about passwords and more time focusing on growth.
Your credentials deserve a secure location, and it starts with Zoho Vault. Get started today and see the difference it makes for your business.
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