As we continue adapting to our new normal, we're happy to announce a Notebook update to help improve work efficiency and productivity. Now, Notebook users can safely and securely share your notes with friends and coworkers.
Private Sharing in Notebook allows you, the account owner, to share notes securely with the people you trust—and only them. You can also collaborate on shared notes using Notebook. When you search for your notes, any notes shared with you are also shown in the results.
Keep reading to learn how to share your notes with other Notebook users and what other users can do with your notes.
To share your notes with your friends,
Open a note.
Click/Tap on the Add User icon in the action tool bar.
Click/Tap Add Members
Enter the email address of any users you want to share the note card with and press Enter. You can also choose the user from the suggestion list from Zoho Contacts.
Choose the appropriate edit access level to enable editing for the shared user.
An email will be sent to the shared users with a link to open the note.
To view notes shared with you,
Open the Notebook app.
Click/Tap Shared with me to view all notes shared with you.
Open a note card and click/tap on the user icon to see who shared the note card with you.
You can remove a shared note if you do not wish to view it under "Shared with me."
To unshare a note,
Open the Notebook app.
Click/Tap Shared with me to view all notes shared to you.
Open the note shared with you
Click/Tap Menu, and then select Unshare. On the iOS and Android apps, you can swipe the note card to the left and tap Delete.
To remove users you’ve shared a note with,
Open the shared note
Go to Add User
Click/Tap Delete next to the user you would like to remove.
Share notes with your organization
You can now share your notes with all users in your organization at once. Simply select Share with Organization to share your note with everyone, rather than manually sharing with individual coworkers separately. Users in your organization will be able to see the note using the note's URL. If you open a note shared using the URL, it will appear under "Shared with me."
You can block users from sharing notes with you. Once you’ve blocked a user, they will not be able to share any notes with you in the future. To block users,
Open a shared note from that user.
Click/Tap the user icon, and then select Block Contact.
You can share a note with up to 50 users. You can share up to 50 notes with your organization. You can share up to 500 notes privately. You can receive a maximum of 250 shared notes.
When you share a note card with edit access for multiple users, only one user can edit a note at a time. When the user who is editing the note at present is idle for 15 minutes, the edit lock will be removed automatically and others can then edit the note card.
We hope you find this update useful! Now, you don't need to email your notes back and forth to get your idea rolling. Share your notes with your peers, co-work and craft your thoughts.
If you have any questions or feedback, leave us a comment below!