You can add your external accounts as POP in Zoho Mail. The different accounts can be managed from the same window, but with individual settings for Signatures, Vacation Reply etc. Zoho Mail supports the configuration of external accounts only via POP protocol.
To add your other POP Mail accounts in Zoho mail, you need to check whether your Mail Server supports POP3 protocol for retrieving emails. If your Mail Server supports POP access, get the server details from your Administrator.
Make sure you update the password details in Zoho, when you change in the actual account. If you fail to do so, the account will be disabled and you need to update the password and enable it. Once the Test Account succeeds, you will see the section to update your Outgoing Mail Server details for sending Email from the account. Zoho Mail supports standard ports 110 and 995 for incoming server.
Once both Incoming and Outgoing Server details have been verified successfully, the account will be listed in the POP Accounts page. If the Outgoing Server details could not be authenticated directly, you will receive a verification Email to the address provided. Only after the verification, you will be able to send emails using the particular email address.
When you configure your POP account with a different Reply To address, you need to verify the Reply To address to start sending emails. A verification email will be sent to the Reply To address during configuration, with a confirmation code.
Once you add the POP acounts, the accounts will be added in the left pane. Select the particular POP account to switch to the account and view the emails in the account.
The following are the common configuration errors that occur during POP account Set up:
The server which you have added could not be connected in the given port number. You need to check with our Email Provider Help or Support for the exact Incoming POP server and Outgoing SMTP server details and port numbers.
The Server you have provided can be connected without any issues. However, the server does not accept the credentials which you have provided. Verify if the username or password is misspelled. Some providers expect you to enable POP access at their end. If you are confident about the credentials you provide, you may need to contact your email provider for further steps.
If your server support SSL, but provides an invalid certificate, you may get an 'Invalid Certificate Error'. You may need to contact your email provider, to check if the server has a valid registered SSL certificate from a certified Vendor.
Generally, for any errors during configuration, check the following details.