Zoho Mail User Guide

You can use templates to send emails in a predefined format without having to repeat the formatting tasks multiple times. This is useful for organizations to standardize their mails across the organization.

Steps to create Templates:

  1. Open a New Message in the composer.
  2. Type the required contents of the template.
  3. Make the necessary formatting to the message.
  4. Click on the ‘Save Template’ option.
  5. The message will be saved in the Templates folder.

Steps to Modify the saved Templates:

  1. Navigate to the Templates folder
  2. All the templates will be listed here.
  3. Click on the message to be used. It will open in composer.
  4. Make the required change.
  5. Click 'Save Template' to save the changes.

Steps to use the saved Templates for New Message:

  1. Navigate to the Templates folder
  2. All the templates will be listed here.
  3. Click on the message to be used. It will open in composer.
  4. Make changes, if any, and send the mail.
  5. Templates will remain in the folder even after sending the mails, unlike drafts. Hence they can be used multiple times as required.

Steps to Insert saved Templates in Composer:

  1. You can use the Templates saved already in Composer, Message Replies or Message Forwards also.
  2. Click Insert >>Template
  3. The list of Subjects of the Saved Templates will be listed
  4. Select the relevant Template Subject to insert the Template
  5. The contents in the selected Template will be inserted in the current Message you are composing.

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