THE SERVICE
Zoho Spend for U.S. facilitates businesses to streamline and manage their business spending, specifically in connection with three spend management areas, namely the: (i) employee travel and expense management; (ii) procurement and supplier-related payments; and (iii) payroll processing and the associated financial outflows.
ACCESSING ZOHO SPEND FOR U.S.
Zoho Spend for U.S. is a part of Zoho's suite of online collaboration, business, and productivity applications. You will be able to access Zoho Spend for U.S. by using your common account for all Zoho Services (hereinafter "Zoho Account").
ACCESSING OTHER ZOHO SERVICES
Many Zoho Services are integrated with Zoho Spend for U.S.. Your Zoho Account will also allow you to access all Zoho Services even if such Zoho Services are not integrated with Zoho Spend for U.S.. Use of some of these Zoho Services may require acceptance of terms of service specific to such Zoho Services (hereinafter "Service Specific Terms"). You must read, understand, and accept the Service Specific Terms before using the corresponding Zoho Service.
HUMAN DATA VERIFICATION
To ensure the accuracy of the data extracted from receipts that you submit using Zoho Spend for U.S., your receipts may be subjected to automated and/or human verification. The human verification is carried out by our personnel in India who are subject to strict background verification as well as confidentiality obligations to keep your data safe and secure.
PAYROLL AND TAX-COMPLIANCE FEATURES
You understand and acknowledge that payroll module of Zoho Spend for U.S. is only a software product and no payroll services are offered to you. Payroll processing and associated payroll tax compliance features of the payroll module ("Payroll and Tax-Compliance Features") are offered to you through an integration with Check Technologies Inc. (hereinafter "Check"). Therefore, when you use the payroll module of Zoho Spend for U.S., Check Payroll User Service Terms ("Check Terms") apply to you in addition to these Terms. If you use the payroll module of Zoho Spend for US, you acknowledge and agree that Zoho will transmit payroll-related data and instructions to Check, and that Check will process your information in accordance with Check Privacy Policy.
You understand and acknowledge that (i) Zoho and Check are different entities, and (ii) Zoho is neither a party nor liable to you under any agreement between you and Check in relation to the Payroll and Tax-Compliance Features provided by Check.
CUSTOMER RESPONSIBILITY
You understand and acknowledge that you have the responsibility (i) to provide all information, documents and authorizations necessary for providing Payroll and Tax-Compliance Features; (ii) of ensuring that such documents and information provided are accurate, complete, up to date, and reliable and (iii) promptly providing Zoho any additional information and documents that Zoho requests in connection with the Payroll and Tax-Compliance Features.
You acknowledge and agree that (i) any information or materials provided, directly or indirectly, through the payroll module must not be construed as a legal, tax, accounting, or other professional advice; and (ii) your use of the Zoho Spend payroll for US module does not relieve you of any payroll, tax, reporting, or other compliance obligations under applicable laws and regulations.
INDEMNIFICATION
You agree to indemnify and hold Zoho harmless from and against any losses, damages, fines, or expenses (including attorney's fees and costs) with respect to any claim, suit or other proceedings brought by any third party (including Check) to the extent arising out of or relating to (i) Zoho's reliance on the information and instructions provided by you; (ii) your violation of applicable laws; or (iii) any breach of these Terms or Check Terms.
SUSPENSION AND TERMINATION
Zoho may suspend or terminate your use of the payroll module of Zoho Spend for U.S. upon (i) determination by Zoho that you have violated any applicable laws; or (ii) your violation of these Terms or Check Terms.
USAGE LIMITS FOR ZOHO SPEND FOR U.S.
Zoho may prescribe usage limits based on the subscription plan chosen by you. You must make sure that your usage is within the usage limits prescribed by Zoho in order to avail uninterrupted service. You understand that Zoho may restrict an activity if you reach the usage limit corresponding to such activity.
TERMS OF USE FOR API
Integration of Zoho Spend for U.S. with Third Party Applications using APIs provided by Zoho requires technical skill. You understand that errors or defects in the integration may cause loss and corruption of data. You must make sure that you use the services of technically skilled persons for the integration. You agree that Zoho is not liable for any loss and corruption of data caused due to errors or defects in the integration.
You must not try to access any functionality that is not exposed in the documentation for the API. You understand and agree that Zoho will not be liable for the consequences of accessing or using any unexposed functionality of the API.
API USAGE LIMITS
Zoho may prescribe usage limits, including limits on the number of calls, number of records per call, bandwidth usage and frequency of calls. You are required to adhere to the usage limits prescribed by Zoho in order to avail uninterrupted service. You understand that Zoho may restrict an activity if you reach the usage limit corresponding to such activity and that an API call may either fail or be partially executed if the usage limits are reached before or during an API call.
API DEPRECATION
Zoho, in its discretion, may cease providing the current version of the API either as a result of discontinuation of the API or upgradation of the API to a newer version. In both cases, the current version of the API will stand deprecated and become the deprecated version of the API (hereinafter "Deprecated Version"). When Zoho decides to deprecate the current version of the API, you will be informed about such deprecation through a service announcement. For a period of six months following announcement of deprecation (hereinafter the "Deprecation Period"), Zoho will use commercially reasonable efforts to support the Deprecated Version. You understand that Zoho is not obliged to provide the features of the newer version in the Deprecated Version.
Zoho in its discretion may cease supporting the Deprecated Version during the Deprecation Period if i) Zoho is required to do so by law; ii) you have breached any provision of these Terms or the General Terms of Service; or iii) Zoho determines that supporting the API is likely to result in a security risk to Zoho.
MODIFICATION OF TERMS OF USE
Zoho reserves the right to modify Zoho Spend for U.S. Terms of Use. Modifications to the Terms of Use are effective upon your use of Zoho Spend for U.S. subsequent to publication of such modification.