A study by 3M Corporation states that ‘90% of information transmitted to the brain is visual, and visuals are processed 60,000x faster in the brain than text’. This means that when you send out a document with only text, chances are most of it never gets through to your reader.

Making a meaningful connection with your reader can be a challenge when creating business documents. These documents are often professional, structured and include a large amount of text. But to make it more presentable, you can’t try jazzing it up with images in every third line or have clip art obscuring the headings! In such cases, shapes and text boxes can spruce up the document and make them more powerful.

To help you do that, we have introduced a whole new range of shapes and text boxes in Zoho Writer, the online document editor from Zoho Docs. So, put on your creative hat and start re-shaping your documents. Here are a few commonly used shapes that can help give your document more impact:

Flowcharts for Business Processes

What better way to explain the complex business process than through flowcharts? They visually show the steps, decisions and activities involved in a process and represent them in a format that’s easy to understand. Furthermore, mapping out a process using a flow- chart makes it clear and helps you understand the process in a better way.

Callouts and Annotation for Review

Callouts are a great way to grab the reader’s attention. They can also be used to annotate screenshots or share a piece of information that adds value to the image. Using the callout option under Shapes, you can easily add comments, notes, or an important piece of business information to an existing text or an image in your document.

Textboxes to Create Posters

It’s now easy to create posters and flyers for your office too! With the customizable text boxes, you can play around with your text and create beautiful documents in no time! Place your content where you want, add colors, effects and make your document a must read!

Here are a few sample templates that we have put together for you to get started with shapes and text boxes. Try it out, and share your feedback!

Template5

Preview | Use

Template4

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Template2

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Template1

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textbox

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Template6

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Template6

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dropcap

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Chinmayee Mishra
Community Specialist

  1. Robert Nightingall

    I am a pensioner. My wife and I live in the city of Rotorua New Zealand. Aged in our 70’s we have 3 adult children who in their time have produced numerous children, grandchildren and great grandchildren.
    These offspring have been agitating for information of their ancestry and i am the last remaining to have a sufficiency of memory to be able to supply this need. However, I need help. Zoho presents as being the ideal medium whereby i might write intelligently and uninteruptibly meeting this need from ‘The Family’

    • Chinmayee Mishra

      Hi Robert,

      Zoho Docs would definitely help you create content and collaborate with your family, no matter where you are. Please reach us at support@zohodocs.com, and we would be glad to help you!

      Thanks!

  2. Felix

    I wish i could have come across this article earlier, though am glad i found it, its not too late still.