Imagine planning a football game without a formation board. Players huddle up, the coach explains the strategy, and everyone nods, but no one is really sure which position they're playing. The game begins, and confusion takes over.
That's what happens in most workplaces today. It’s no surprise that over 60% of Gen X and Millennials say they collaborate better through visuals like diagrams, charts, and videos rather than words alone. When ideas aren’t seen, they’re rarely shared clearly, and when they aren’t shared clearly, they don’t move forward. So, the question is: How do you make sure every idea is seen before it's forgotten?
That’s where Vani by Zoho comes in. Launched as a new brand under Zoho, Vani is built to reimagine how modern teams work together. Vani is an intelligent visual collaboration platform designed to help teams not just talk about ideas but actually see them, shape them, and bring them to life. Whether it’s an infinite whiteboard, mind maps, diagrams, workflows, or ready-to-use templates, Vani gives your team a shared Space where thoughts become tangible and action flows naturally.
At its core, Vani runs on three pillars: visualize, collaborate, and execute. It helps your team process complex discussions into clear visuals. Vani reduces cognitive overload, keeps everyone aligned, and helps decisions happen faster with clarity that sticks.
Visualize: Where ideas are born
Our brains are wired for visuals. In fact, research shows that the human brain processes and remembers visual information faster than text.
That’s why visualization is more than a "nice to have." It's the spark that turns flat brainstorming into collaborative clarity. Visuals give everyone a shared vision, helping teams see the bigger picture without getting lost in scattered words. It makes work faster, communication simpler, and alignment stronger. In Vani, visualization is more than a set of templates. It’s as flexible as your ideas and the foundation of the experience.
Tools that turn brainstorming into breakthroughs
Infinite whiteboard
Your creativity doesn’t fit neatly into boxes, and neither should your workspace. Vani’s infinite canvas grows with your imagination. There are no page limits and no slide decks—just boundless room to brainstorm, experiment, and build structure together.
Mind maps
Is the big picture getting fuzzy? Mind maps untangle complex relationships, whether you’re planning a roadmap, clustering customer needs, or breaking down bold new strategies.
Sticky notes and sketches
Sometimes inspiration shows up as half-formed thoughts or scribbles. Sticky notes and sketches in Vani capture those sparks before they fade, giving them more room to evolve into bigger, better ideas.
Diagrams and flowcharts
When ideas need structure, flowcharts and diagrams bring order. Map customer journeys, visualize workflows, or chart decision trees so the team can follow along without getting lost. If you need a quick start, Vani AI can generate flowcharts and mind maps for you in seconds.
Frames
Ideas take shape when organized. Frames let you organize them in formats that matter, like pages, slides, devices, and social media dimensions. It’s a simple way to move from free-form thinking to a polished presentation.
Space and Zones
Think of a Space as your team’s folder, and Zones as the canvases within it. Each Space can hold multiple Zones, and each one is an infinite playground for ideas. Whether you're on a free or a paid plan, every Zone is where teams roll up their sleeves and collaborate in real time.
How different teams visualize together in Vani
- Marketing teams map campaign ideas, cluster them into themes, build content calendars, and design customer journeys, all in one shared infinite canvas.
- Product teams sketch user flows, compare competitor features, outline dependencies, and plan roadmaps visually, so priorities are always clear.
- Design teams create moodboards, align on messaging, and sketch wireframes and layouts to bring creativity and consistency together.
- Engineering teams track progress on Kanban boards, plan sprints, outline dependencies, and diagram systems for smoother collaboration.
- Research teams visualize data patterns, highlight insights, and communicate findings in ways that are instantly clear to the entire organization.
The impact of visualization
Visualization isn’t about drawing pretty pictures or playing around with sticky notes on a board. It’s about ensuring ideas don’t get lost in translation. By turning thoughts into shared visuals, Vani gives teams the power to see ideas clearly and confidently move toward their goals.
Collaborate: Ideas grow when shared
No great idea ever became great in isolation. Ideas transform when people come together to add insights, ask questions, and build on one another’s thoughts. It’s the reason the old saying “unity is strength” still rings true in today’s workplace.
But here’s the catch: Modern work doesn’t always make collaboration easy. Teams are spread across time zones, ideas are scattered across different tools, and alignment often slows to a crawl. Too often, collaboration swings between two extremes: endless meetings that drain energy and endless chat threads that go nowhere. Instead of creating, teams spend more time coordinating.
True collaboration isn’t just about talking; it’s about creating a rhythm between teammates where they can contribute both in real time and on their own schedule. Maybe one colleague is in Panama, another is in Kyoto, and someone else is a night owl who prefers working at midnight. That’s the reality of today’s workplace, and it’s precisely why Vani was designed to make collaboration seamless, alive, and inclusive for everyone, whether they’re online together or contributing asynchronously.
Capabilities that make collaboration feel natural
Built-in video meetings
No more context switching. When you need to align fast, jump straight into Vani’s infinite canvas with built-in video meetings. Your ideas stay right where they are—no hopping between tabs or losing focus.
Comments that fit your flow
Whether it’s a note, a quick voice message, or even an image, comments in Vani sit directly on the canvas. That way, feedback is always in context, not buried in email chains.
Reactions for quick input
Sometimes you don’t need a paragraph. Lightweight reactions let you give a thumbs-up, express agreement, or keep the energy alive without slowing things down.
Flow for asynchronous work
Not everyone can make the meeting. With Flow, Vani captures the journey of ideas so teammates across time zones can revisit discussions anytime without missing the big picture.
Cursors, pins, and annotations
Collaboration feels human in Vani. Watch your teammates' cursors move across the canvas, drop pins on important items, or sketch annotations to highlight a thought. It’s as close to sitting around the same whiteboard as you can get without being in the same room.
How different teams use Vani to collaborate
Product teams
Instead of drowning in email threads, product teams leave comments directly on wireframes or roadmaps. PMs, designers, and product owners can work on the same canvas, highlight priorities, and run live roadmaps together.
Marketing teams
From brainstorming taglines to finalizing campaigns, marketers use Vani to co-create campaigns with copywriters, designers, and agencies. Emoji voting makes picking winning ideas fun, while pins keep deadlines and goals in sight. Campaign concepts can be shared with leadership without needing to rebuild another deck.
Design teams
Design critiques become dynamic in Vani. Teams can comment on specific spots in a layout, host live walk-throughs, and combine UX research with design drafts on the same infinite canvas. Feedback loops shrink, and ideas evolve collaboratively in real time.
Engineering teams
Engineers use Vani to sketch system architecture, leave notes on sprint boards, or co-edit diagrams, whether it’s an ERD or Azure flow. Collaboration becomes less about explaining in long documents and more about showing, aligning, and building together.
Sales teams
Sales teams bring prospects into the conversation with external sharing. They collaborate directly on proposals, capture client feedback in real time, and create interactive sessions that turn pitches into genuine conversations, building stronger relationships and winning deals.
Collaboration without barriers
Vani isn’t about adding more meetings or endless comment threads; it’s about making collaboration real and giving your team the feeling of working side by side, even when they’re continents apart. With Vani, no one is left out, and no idea gets left behind.
Execute: Ideas matter when they take shape
Let’s be honest: Most collaboration tools are great at ideation and collaboration, but what happens next? They can't close the execution. Meeting notes get buried in a folder no one revisits, recordings sit untouched in a chat thread, and those colorful sticky notes from brainstorming? They fade into the background once the real work begins. The result: Momentum stalls, and the bridge between talking and doing never fully connects.
Execution is where your collaboration proves its worth. It’s not enough to have brilliant discussions or inspiring visuals; what matters is what gets shipped. Stakeholders, end users, and investors don’t celebrate the fancy thing drawn on the whiteboard; they only care about the results your team delivers. That’s where most tools lose steam, and Vani steps in to close the loop.
With Vani, execution isn’t an afterthought—it happens right inside the same Space where ideas are born and shaped. Once your team has visualized and collaborated, you can move straight into action.
Building blocks that transform concepts into execution
DB tables
Your data doesn’t need a separate home. Vani's DB tables keep project tasks, campaign metrics, and research data structured and always in context, right next to the ideas they support.
Workflows
Keep projects moving with workflows that assign tasks, set deadlines, and track accountability without ever leaving the infinite canvas. No extra tools are required, and no momentum is lost.
Templates and Kits
Why start from scratch every time? Vani’s ready-to-use templates and Kits jumpstart your execution. Whether it’s a product sprint, a campaign rollout, or an onboarding flow, Vani gives you a head start.
Integrations
Nothing feels disconnected when you bring your favorite tools with you. With integrations, you have your favorite Zoho and other products to stay connected, no matter where it started.
Export and share
When it’s time to show progress, you don’t need to juggle platforms. Export Frames or the selected region, share a Space with a secure link, and make outcomes visible to everyone who matters.
How different teams execute with Vani
Product teams
From backlog to release, product teams manage feature prioritization, track user stories, and flag setbacks—all in one structured workflow. Templates and Kits help them move faster without reinventing the wheel.
Marketing teams
Execution runs smoother with prebuilt media Kits and social media planners. Teams keep calendars aligned and ensure every delivery lands on schedule.
Design teams
Designers move quickly with wireframe kits and moodboard templates, then export their work in formats like PNG or PDF for instant sharing. The result is faster creative production and fewer revision cycles.
Engineering teams
Engineers track system dependencies, map deployment flows, and log errors—all in Vani. They can easily export workflows for audits or share Spaces with stakeholders securely using an external shareable link. Complex systems are turned into trackable, actionable steps.
Operations and HR teams
Operations and HR teams bring structure to compliance logs, policy rollouts, and approval chains. With DB tables and workflows, they ensure processes stay standardized, organized, and efficient across the board.
Why execution is the real test of collaboration
Great ideas deserve more than sticky notes and screenshots—they deserve to be built, shipped, and celebrated. With Vani, the path from brainstorming to execution is seamless. Your team doesn’t just talk about ideas; they bring them to life.
AI capabilities that empower your collaboration in Vani
Artificial intelligence is no longer a buzzword; it’s part of how modern teams operate. Inside Vani, AI isn’t just another feature tacked on; it’s woven into how you work to visualize, collaborate, and execute, so you don’t need constant nudges from your manager or reminders from your teammates. Things get done faster, smoother, and with far less effort, fueling your productivity like never before.
- When you visualize, Vani AI can instantly generate mind maps, flowcharts, or content, so ideas don’t stall at the blank canvas stage.
- While you collaborate, AI helps summarize Spaces, Frames, or any element in the Space to get findings at a glance, saving hours and ensuring everyone stays on the same page.
- As you execute, AI reduces friction by simplifying processes, so your team can move faster from planning to action.
Why visual collaboration platforms matter
Work has changed. Teams today are hybrid, global, and moving at a pace that old ways of working can’t keep up with. What they need isn’t just another tool, it’s continuity: a single place where ideas can be seen, shaped, and carried all the way into action.
That’s what "Visualize. Collaborate. Execute." is all about. They're not just three features but a new rhythm for teamwork. When you put all these together, something powerful happens, and that's what Vani can bring in.
- Ideas don’t stay abstract—they become visible.
- Teams don’t drift apart—they stay aligned.
- Projects don’t stall—they move forward.
An invitation to use Vani
The future of teamwork isn’t about adding more meetings or juggling more tools; it’s about working visually, building together, and moving in sync, no matter where your team is. Vani gives you that space, helping your best ideas grow into real outcomes faster, smarter, and clearer than ever before.
Is your team ready to work the visual way?
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