Notebook update: Share notes with peers

We're pleased to announce the most requested Notebook update yet. Now, you can share your thoughts with your coworkers and friends. No further need to send your notes through messages, email, or other means. With a Zoho Notebook account, you can securely share your notes with anyone in a single click.

Directly share your notes

You can now share notes with Notebook users who have registered accounts with Zoho—you just need to know the email address associated with their account.

Here's how to share a note:

 1. Open a note.

2. Click on the "Add User" icon placed on the action toolbar.

3. Click "Add Members."

4. Enter the email address or mobile number of users you want to share the note with.

5. Select the user from the suggestion list or press "Enter."

6. Click "Share."

7. An email will be sent to selected users with a link to open the note.

Where to view the notes shared with you

Once a note is shared directly with you, you’ll receive an email or a message from the sender. Your Notebook mobile app will receive push notifications when notes are shared with you.

To view all notes shared with you in Notebook:

1. Open the Notebook app.

2. Tap "Shared with me" to view all notes shared with you.

3. Open a note and tap on the user icon to see who shared the note with you.

4. Overall search results in Notebook will also include notes shared with you.

Unshare notes shared with you

You can unshare a note if you do not wish to view it under "Shared with me." Open the note shared with you, tap Menu, and then tap Unshare.

You can also remove users from the notes you've shared with others. Open the note, go to "Add User', and click Delete from the user you would like to remove.

Share notes with your organization

If you are a part of an organization, you can now share your notes with all users in the organization at once. Simply select "Share with Organization" to share your note with everyone, rather than manually sharing with individuals separately. Users in your organization will be able to see the note using the note URL.

Block users

You can choose not to receive any notes from others. You can block selected users when they first share a note with you. Once you've blocked a user, they will not be able to share any notes with you.

To block sharing from another user, open the shared note from that user, click the user icon, and then click Block Contact. This will unshare that note and ensure you don’t receive notes from that user in the future.

What can you do with notes shared with you?

When you receive a note from others, you can mark that note as a favorite and/or add a reminder to that note. These properties will be visible only for you and not for any other users with access to that note.

Limits to note

You always share a note in "read-only" mode. You can share a note with up to 50 users. You can share up to 50 notes with your organization. You can share up to 500 notes privately. You can receive a maximum of 250 notes.

We hope you find this update useful! Share your notes with your friends and colleagues to stay connected. As we mentioned before, we're also working to add more capabilities to Notebook like edit shared notes, set permissions to shared notes, and more. Keep an eye out here for those updates!


18 Replies to Notebook update: Share notes with peers

  1. I love Notebook! I am glad we can share notes now. Can't wait until we can share full notebooks. Is there are plan to be able to share with those who do not have a Zoho account eventually? I currently have that capability with OneNote, but I would much prefer using Notebook.

    1. Hi Betty, Yes, sharing your notes/notebooks to users without a Zoho account is in our plans. It'll be available in our future updates. Thank you!

  2. We should be able to share and export freely, to Zoho accountholders, within our organization, and to whomever else we desire.

    1. Hi Haley, Apologies for the late reply. You can share your notes in Notebook to Zoho accountholders, provided they've accessed Zoho Notebook. If you're unable to share, please check whether the user has accessed Zoho Notebook. You can also export your notes via email to others in your organization. If you have any more queries/feedback, please feel free to reach out to us at Thanks!

        1. Hi Scott, Apologies for the late reply. As I mentioned previously, we're working towards sharing a whole notebook and it should be available soon. Thanks!

    1. Hi Joel, As stated previously, we're working on bringing write operations to privately shared notes. We'll keep you all posted about its progress. If you have any more suggestions or feedback, reach out to us at or via DM in our Twitter handle @zohonotebook. Thank you!

    1. Hi Metehan, Thank you for your appreciation. We're working towards write operations in shared notes. It should be available soon. We'll keep this thread updated about its progress. If you have any more suggestions or feedback, you can always write to us at or via DM in our Twitter handle @zohonotebook. Thanks!

    1. Hi Pablo, Unfortunately, you can't let the recipient modify the notes you share right now. We're working towards it and it'll be available soon. We'll let you know once it is available. Thanks!. If you have any more questions/feedback, please reach out to us at or DM'ing via our Twitter handle @zohonotebook.

    1. Hi Julie, You can share your notes with your colleagues in the same organization and to other Zoho users in a different organization as well. Please check if your recipient has a Zoho Notebook account before sharing your note cards. Hope this helps. If you have any more queries or feedback, please don't hesitate to write to us at You can also raise your queries via our Twitter handle @zohonotebook. Thanks!

    1. Hi Gisela, Thank you for taking the time to write about Notebook. We're happy that you love our craft. Please keep using Notebook, and let us know your suggestions/feedback at or via our Twitter handle @zohonotebook. Thanks!

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