Streamline event and reservation scheduling with customized calendars

Zoho Forms, a powerful online form builder, now features an updated Date-Time field that can help you seamlessly schedule events or appointments. With this updated field, businesses can display customized calendars to their customers right on their forms, helping them make informed decisions based on the availability of services.

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Let's consider a hotel room booking form. It is common to set restrictions on the duration of stay to ensure efficient room management. With Zoho Forms, you can easily customize the check-out date options based on the check-in date to enforce minimum and maximum stay requirements.

Let's dive deeper and explore how Zoho Forms' enhanced Date-Time field simplifies scheduling and optimizes productivity.

Convenient date and time selection 

Respondents can easily select a preferred date and time using the Date-Time picker within the form. The picker displays a calendar, allowing respondents to navigate through dates effortlessly. Whether you need to block off specific days or limit bookings to a particular time frame, Zoho Forms offers flexible options to ensure accurate scheduling without the need for any additional external widgets.

Restricted days for selection 

Maintain control over your calendar by disabling the days when your services are unavailable. For instance, you can restrict bookings on weekends or during specific seasons, ensuring customers only select viable and available dates. You can also prevent respondents from choosing dates in the past. This transparent approach saves time for both businesses and customers, preventing unnecessary back-and-forth communication to reschedule appointments or bookings.

Flexible time format

With the option to choose between 12-hour and 24-hour time formats, Zoho Forms caters to users' regional preferences and ensures accurate time selections.

Zoho Forms even lets you customize the minutes picker displayed to respondents. For instance, setting the interval to 15 minutes will display time options as 00, 15, 30, and 45. This allows you to align the time picker with your specific scheduling needs, based on booking slots, meeting duration, or other time-related considerations.

Customizable time slots 

Not all businesses operate on the same schedule, and not all customers have the same time preferences. Whether you serve clients across different time zones or have flexible working hours, Zoho Forms lets you define specific time slots for meetings and events. For example, you can offer hour-long slots or shorter, depending on the nature of your services. Respondents then choose from a pre-defined set of available time options, streamlining the scheduling process and reducing the possibility of conflicts.

Customer satisfaction

Combine date field restrictions with time slot options and empower customers to schedule appointments that align with their preferences and your availability.
Imagine you run a fitness studio that offers various workout classes throughout the day. Some may prefer morning classes, while others may prefer evening sessions. Customers will appreciate the ability to choose the specific dates and time slots that fit into their schedules.

Calendar syncronization 

To further enhance the convenience and usability of the Date-Time picker, Zoho Forms seamlessly integrates with the most-used calendar applications, such as Google Calendar and Microsoft Outlook. When a meeting or appointment is scheduled through Zoho Forms, it is automatically synchronized with the integrated calendar application. This eliminates the need for manual updates and ensures accurate and up-to-date scheduling information.

Payments for events

If you offer paid services to customers, efficiently managing payment collection is vital to your business. Whether you require deposits, or want to sell tickets for events, Zoho Forms provides a secure and reliable payment collection solution. Enable multiple payment gateways, such as PayPal, Stripe, or Authorize.Net, and offer your customers the convenience of paying directly within your form. Once a payment is successfully made, you can send automated payment receipts to your customers.

Auto-responder emails 

Once a meeting or appointment is scheduled, Zoho Forms can automatically send confirmation emails to the respondent with all the necessary details of their event, including date, time, location, and any additional instructions. This not only acknowledges their booking, but also serves as a reference for their selected date and time slot, reducing the risk of missed appointments. You can personalize the emails, adding a professional touch to your communication by including the respondent's name, company, or any other relevant information. This level of customization helps foster a stronger connection with your customers and makes them feel valued.

Leverage these features in the Date and Date-Time fields to streamline your scheduling process and let us know how Zoho Forms has helped you provide a convenient and flexible experience to your customers in the comments below.


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