Have you ever stopped to think about how crucial digital workspaces have become? Our everyday work relies on these tools, and it's almost impossible to imagine a day without them. It's no longer a want but a need, irrespective of your work style.
What is a digital workspace?
Before discussing how to organize your digital workspace and the resulting benefits, here's a quick refresher on what it actually is: a hub where all your people, workflows, and tools come together for better communication, collaboration, and productivity.
A typical day at work
Whether you're at the office or working remotely, a typical day starts with checking in, poring through unread messages, and touching base with your team. From there, you follow up on starred or assigned to-dos.
Tasks also involve meetings, so you're likely checking your calendar every now and then to stay on schedule. And even with AI-generated transcripts and summaries, jotting down notes is still a helpful habit.
But it's not just about internal communication and collaboration. You also need to connect with clients, vendors, or partners outside your organization. And if you're in a support or customer-facing role, you likely have to get on voice calls.
These are just the basics that everyone, regardless of their role, engages in during a typical day—though not necessarily in that order. It all depends on each person's working style.
Analysis:
There are a lot of tools or tabs involved in this process:
Chats for messaging
Conferencing tool for video/voice meetings
Unified dashboard to check in or out and view coworker presence details
To-do or task management tool for managing projects
Calendar for staying on top of your schedule
Note-taking tool for meeting notes
A space for external communication
Phone system for connecting with external contacts
Plus, each business may have customized, unique requirements requiring more tools or solutions. These are just the fundamentals.
How Cliq brings everything together in one unified workspace
What sets Cliq apart is its ability to bring every person, the tools they use, and their workflows together for a unified digital workspace. This goes beyond seamless communication—it adds convenience and structure to everyday work.
Considering the typical workday mentioned above, here's how a tool like Zoho Cliq provides you with a unified digital workspace:
1. Check in using a simple toggle, like how you swipe your ID at your workplace.
2. Set your status to let others know whether you're available to collaborate or focusing on a task. Use the department view to see who's busy, available, in the office, working remotely, and more—just like you would in the office.
3. Review your unread messages, send replies, and even get on a quick call from any chat or channel window.
4. View all scheduled meetings from the department view or from your integrated calendars integrated, which are available on the left-hand side of the homepage.
5. In a Cliq meeting, open any existing note in Zoho Notebook and start a new one right from the meeting. After the meeting, it will be available for you to review and follow up on.
6. View all your tasks under the task management widget, convert any message into a task, assign it to others, update its status, and much more. This is powered by Cliq's native integration, but you can also integrate with any third-party project management tool from the Marketplace.
7. Engage with people outside your organization using Networks, an exclusive space for external collaboration. This functionality keeps your internal communication safe and organized.
8. Lastly, when it comes to voice calls for customer-facing teams or anyone needing to connect outside the organization, Cliq's built-in phone system enables inbound and outbound calls, SMS messaging, call queue management, and more.
For additional unique business use cases, Cliq's built-in low-code developer platform helps build anything from bots, commands, and widgets to an entire application.
If you need other integrations, Zoho Cliq's Marketplace has various native and third-party options to help you connect with the right tools.
Benefits of an organized digital workspace with Cliq
So far, we've covered how Zoho Cliq helps organize your work. But what benefits does this offer individuals and organizations? Here are the three major benefits:
1. Keeping your communication, workflows, and tools in one place helps eliminate context switching. For instance, when discussing a project task in a channel, there's no need to switch to Zoho Projects (or any other tool you use); that information is readily available in Cliq.
2. With all information in one place, you can stay agile and collaborate more smoothly. This positively affects your productivity, resulting in better business performance.
3. A unified digital workspace fits any work style, whether hybrid or remote. With it, you can easily shift between work styles without any hassle.
Summing it up
A unified and organized digital workspace is essential today, regardless of your work style. It helps ensure all people, processes, and tools are together in one place for added efficiency. We've highlighted the ways that Zoho Cliq provides a convenient workspace for you, but for a deeper dive into specific use cases or broader features, sign up for free and start exploring!
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